Strategic Staffing: A Comprehensive System for Effective Workforce Planning - Essay Example

Staffing plan paper Affiliation Staffing Plan Paper Introduction A company or organization that relies on highly qualifiedmembers of staff conquers the available market without straining. Having the best level of staffing in a company is one thing that many human resource managers face as a big challenge. Hiring more than what the company requires is risky because it may lead to it spending more than what had been budgeted for since they will have nothing to do. In the case of very few workers being hired, the present ones will feel more oppressed making the level of production to reduce leading to the collapse of the company as the most depended on staffs go to look for greener pastures. Developing a strategic plan for staffing in a transport or distribution company is one thing that helps many it in making the right choice of what best they want for themselves (Bechet, 2008). Strategic: Plan1 In this step, a human resource manager or the person in charge of this activity has to collect information basing on the kind of service provided by the current employees. This information gathered is very important for companies because they help when enforcing some training and also in the case when the company promotes its employees. Plan2 After getting the information needed about the available staff members, one can use it in finding out the average input provided by each employee in accordance to the number of hours (Bechet, 2008). An example can be drawn from a transportation company which depends on the number of trips made by drivers in determining ones capability. Plan3 Most of the companies around the world do have some of the seasons that they consider much busy while other seasons are not taken as such. During the busiest seasons, one can use the statistics in determining the kind of need the company requires for the purpose of making the best from what they have. For instance the transportation company has to have more vehicles during the busiest seasons because this is a time when a company’s products are very much competed in the market. With more vehicles for the purpose of transportation means that the available products will get to the market on time, improving the company’s supply. Plan4 The fourth step in the staffing plan is determining the number of employees the company requires in terms of drivers responsible for the transportation activity. This must comply with both the busiest seasons and the less busy ones. An additional number of vehicles mean that more drivers have to be employed by the company while having less vehicle leads to the current employees or drivers being overworked (Bechet, 2008). The second plan now applies on this step where the missing number has to be considered for effective selection of the new employees. Plan5 This is the time when one has to plan and assign each and every employee appointed on various positions basing from what they are specialized in. During this season, the employer offers a temporary job or a contract to those who would have passed the interview so that when the company goes back to normal, it does not spend much again. A temporary employment is important because they can help in one in finding a full-time employee if so needed. Strategies of recruitment For a company to benefit on whoever person they decide to choose, the person responsible for the recruitment services has to follow a recruitment plan. The first step that needs to be followed by the human resource manager is to identify the vacancy needed its requirements in term of the recruit’s responsibilities. When a growth in a company is made, a new vacancy is created forcing giving way to a new position. The available resources gained by the company helps or support the recruitment process where qualified and more experienced workers are employed (Jackson and Mathis, 2007). This should be done easier in a struggling economy than in a stable one because it is normally a period when jobs are highly needed. The second plan is setting an interview process as a tool of evaluation which is also a serious part in the staffing process. It portrays the level or the capabilities of the person on interview before the human resource manager makes his or her final choice of whom to select best for the listed position. A four stage interview style is normally used hence the first one being one whereby the person to be recruited must come face to face with the manager for a serious discussion concerning the position. The second step is giving complete, appropriate answers to the manager as a respond to the questions asked he or she has asked (Jackson and Mathis, 2007). He or she has to identify with the required instruments for the job and some of the issues that might result during the working period a how well they can be sorted out. The third step during the interview process is based on the repair project where he is tested on whether she or she can be able to drive. Testing the individual on whether he or she has an idea about vehicles is also an added advantage. This shows that whenever it has a mechanical problem, the driver will have some rough ideas and be able to address it as quickly as possible (Jackson and Mathis, 2007). The last step if the applicant has gone through and passed the first three is giving them a try but this time by different interviewer for elimination purposes. By doing this the employer is able to establish a better relationship with those who have qualified as they lending their services to the company, doing away with those who did not qualify. The third and last strategy is based on the implementation of the type of work being offered so that the employee is well informed on the time his or her contract will come to an end. By doing this, their privacy is well preserved as their payment modes are listed In relation to their duties (Jackson and Mathis, 2007). All this processes of employment must be in line with the company and the legal guidelines presented by countries governance showing some form of transparency. As a way of motivating the employees, there is need for a serious training that assists the workers in getting updated with the current world where technology is dramatically changing. While other people are being recruited, the company must also consider the existing ones in terms of their performance by promoting them on better position. References Jackson, H. J. and Mathis, R. L. (2007). Human Resource Management. New York: Cengage Learning Bechet, T. P. (2008). Strategic staffing: a comprehensive system for effective workforce planning. New York: AMACOM Div American Mgmt Assn Read More