Role of Information Systems in Careers - Essay Example

Role of Information Systems in Careers Contents Introduction 2 Role of Information Systems in Careers 3 Huada Plant Introduction 5 Evaluation of Huada Plant through Value Chain Model 5 Challenges Faced by Huada Plant 6 Efficiency of Sharing Information (Value Chain Model) 7 Analysis how to improve the operations and the Huada Plant 8 References 8 Introduction Information technology has advanced in the current world and subsequently it has some effects on the strategic human resource organization. Human Resource employs the approach of information systems in day to day plant of the Human Resource department. The information system is employed in the Human Resource as electronic systems which bring together information in the archives to be effortlessly retrieved and examined when required (Banach, 2015). Some information systems authorizes computerization of procedures, such as payroll tax calculations, while other information systems rationalize procedures by reducing the necessity for labor-intensive data input and paper documentation, hence escalating the level of efficiency and accuracy. Human Resources in Information Systems adopts and sustains the HR department information management systems. Information system offer mechanical direction and guidance to specialists and secretarial personnel in the day-to-day procedure and conservation of HR data systems (Banach, 2015). Information system assists the human resource to develop, maintain, analyze, and design database plants and applications to successfully accomplish structured data assets and safeguard that the database gathers, keeps and processes information. Information Systems assist the Human Resource to scrutinize and examine the challenges and incompetence. Operational preservation of information systems supports VA’s human resources progress determinations, which make the company well equipped to provide high-quality services to Veterans. Human resource information systems maintain track of crucial staff information such as demographic information, occupation titles and Equal Employment Opportunity Commission identification codes. Keeping this data in an electronic database permits one to access it more effortlessly when working on staffing policies, advanced scheduling and assenting action programs. HR reps can swiftly run reports to control items such as how many staffs were employed last year, the mean length of lease and a hierarchy of the staff inhabitants by particular EEOC standards such as race and gender. This essay discusses the role of Information systems in the Human Resource and the effect of the new technology. Role of Information Systems in Careers One of the roles that Human Resource can play from the utilization of information systems is overall rewards, which denotes to all elements of compensation model, comprising of benefits and salary. The corporation’s HR department can plan effectively and track for development to employees’ insurance, salary, retirement and other welfares options using an Information System. Electronic archives maintain track of present expenditures and numerous systems deliver projection calculators and models that can assist the health department examine the effect of different variations (Banach, 2015). This is exclusively beneficial when organizing for yearly upsurges or welfares open registrations. Minor industries may employ the information system to help them with growth and training enterprises. Conditional on the requirements of the plant, can employ Information System to enable the yearly performance appraisal procedure, to permit staff to contract for corporation supported training programmes or to construct a talent register of what experience, education and preparation each staff member has. Owning this data easily available by a human resources specialist and managers is an advantage when evolving new training programs or when rearranging positions or departments. Information systems in Human resource reduce potential liabilities and risks. This is achieved through maintainging electronic documentation of items such as staff discipline signs, security training staffs have established, calamity logs and employee’s reimbursement entitlements. This information is examined by the HR department to ascertain manners to develop workplace environment, safety training lessons and penalizing procedures to guarantee compliance with entire state and federal labor rules. The function of human resources departments is manageable and shared to all administrations. Companies may have formal assortment, appraisal and payroll processes through employment of Information Systems. Plant of "human capital" has advanced to a complex and imperative procedure. The role of Human Resource comprising of tracking present employee data which conventionally comprised of salary, skills, accomplishments, capabilities and personal histories has evolved with the improved Human Resource Information Systems to decrease the labor-intensive task of these administrative activities (Banach, 2015). For years companies initiated the electronically automation of numerous of these procedures by presenting dedicated human resource information systems. Human Resource managers depend on external or internal IT specialists to maintain and develop a combined Information system. Previously, client-server designs changed in the late 1980s, numerous an automation processes of the HR were transferred to a supercomputer that could deal with large volumes of data transfer and retrieval. As a result of the huge capital venture essential to purchase or program registered application, these interiors created Human Resource Information System were inadequate to firms that owned a big volume of capital (Porter, 1985). The introduction of Application Service Provider, client–server and (SaaS) Software as a Service or human resource information systems facilitated higher organizational mechanism of such systems. Huada Plant Introduction Huada plant case is analysed to scrutinize the various challenges that the plant is facing with creating value using their available resources in satisfying their customers. According to Porter’s the value chain model is used to analyse how a plant adds value through the various activities they engage in, which also examines the cost of the activities and how the plant coordinates these activities in satisfying their customer (Porter, 1985). As presented in the Huada case study, the plant is facing some internal challenges in the activities of the various departments which also affect their delivery of their value promise to their target customers (Rieple and Singh, 2010) have argued that the value chain analysis of a production firm or manufacturing firms deconstructs the various stages of producing a product from the beginning to the final stage of the product. The researchers further argued that the analysis of such product production extends to the” suppliers or distributors of the product, especially where there are analytically significant connections between the different plants in the chain” (Rieple and Singh, 2010). Deconstructing the activities is aimed at understanding the areas that have challenges or are inefficient in delivering the value of the products to the customers and to improve on such activities. Evaluation of Huada Plant through Value Chain Model Rather than regarding departments or accounting cost types, Porters Value Chain focuses on systems, and how inputs are changed into the outputs purchased by consumers (Tansley and Watson, 2000). By making use of the later view, a chain of activities that were used for all businesses were described by Porter. He later divided them to support and primary activities (Porter, 1985), as shown below. Challenges Faced by Huada Plant There are noteworthy challenges that face Huada Plant in their operation processes and this could be understood not just as an operation challenge, but connected to the other systems in the entire administration structure of the plant. These comprised of communication issues among the various departments, poor staffing, leading to an overload of responsibilities that also affect timely delivery of products to customers and affect the payment of suppliers on time and lack of e-business activities (Quickmba.com, 2015). Similarly, it is imperative to note that these activities known as a value chain process in a firm also relate to the activities of sales, distribution, planning, R&D and human resources and not only manufacturing as supported (Balan, Vrat and Kumar, 2006). According to Huada plant, Tongfa (the main customer of the plant) notified the plant about the complications it had faced with paper curling under environment of low humidity. Tongfa was complaining about the low-quality level of production of their paper curling. Previously the plant had not experienced consumer complaints. Tongfa complain was never taken seriously and lead to major problems later in the chain of production.In the case of Huada plant, there is a challenge of poor communication on the procedures that should lead to the production of the correct specification of data processes needed but as (Fearne, Garcia Martinez and Dent, 2012) argued, if there is an effective sharing of information as an aspect of value chain, it enables the firm to develop an adequate system that can be difficult to imitate by other competitors. It is contended so because the satisfactory sharing of relevant information in a plant leads to a better decision making process. As a primary activity in the value chain model, the creating and delivering fireworks to customers in a cost advantage manner were affected, but experienced increased costs because of late delivery of products and payment to suppliers whichincurred interest charges to the firm (Mindtools.com, 2015). Efficiency of Sharing Information (Value Chain Model) Tongfa (the main customer of the plant), got all the data but not all of the data was being internalised. However, Tongfa gets ‘process data’ which enables them to see exactly what is happening right inside your operation. It is evident that the creation of value in the plant was affected by the improper information sharing system across the firm. Likewise, the comments by Tongfa the plant’s main clientelle proposed that the communication concerns in the organization affected their service delivery to their consumers (Walters and Rainbird, 2004). Sharing of information is vital between the processes of each department in Hauda plant and other related departments which brought about contradictory and eventually uncoordinated management that affected the production process, leading to low operation quality (Walters and Rainbird, 2004). Meanwhile, value chain activities such as the improvement of precise conveyance of information (Holsapple and Singh, 2001), disputes that coordinated information gives a firm a competitive advantage. Information is the basis of value in the value chain because Porter noted that it permeates the value chain that underlines the linkage of activities that gives a firm an edge (Porter, 1985). Analysis how to improve the operations and the Huada Plant Hauda plant can develop their value delivery to their customers by adding more value to their products and customer satisfaction through improved communication between their various departments (Singh, 2008). The plant requires to primarily harmonizing their activities and sharing proper information in their operations. The plant should aim at developing more marketing localities for their product such as selling online (e-marketing) which will assist escalate their customer base and reduce the hassle of customers calling on the phone to place their orders. The consumer might perceive the strategy of buying online more convenient to manual labored and so the firm needs to compete with their competitors who are currently taking advantage of these strategies (Learnmarketing.net, 2015). References Singh, N. (2008). A model for supply chain networks. International Journal of Value Chain Management, 2(4), p.487. Balan, S., Vrat, P. and Kumar, P. (2006). Assessing the challenges and opportunities of global supply chain management. International Journal of Value Chain Management, 1(2), p.105. Banach, A. (2015). The Roles of Human Resource Information Systems in Human Resource Planning. [online] Small Business - Chron.com. Available at: http://smallbusiness.chron.com/roles-human-resource-information-systems-human-resource-planning-66487.html [Accessed 10 May 2015]. Fearne, A., Garcia Martinez, M. and Dent, B. (2012). Dimensions of sustainable value chains: implications for value chain analysis. Supply Chain Management: An International Journal, 17(6), pp.575-581. Holsapple, C. and Singh, M. (2001). The knowledge chain model: activities for competitiveness. Expert Systems with Applications, 20(1), pp.77-98. Learnmarketing.net, (2015). Value Chain Analysis: Michael Porter. [online] Available at: http://www.learnmarketing.net/valuechain.htm [Accessed 10 May 2015]. Mindtools.com, (2015). Porters Value Chain: Understanding How Value is Created Within Organizations. [online] Available at: http://www.mindtools.com/pages/article/newSTR_66.htm [Accessed 10 May 2015]. Netmba.com, (2015). Value Chain Analysis. [online] Available at: http://www.netmba.com/strategy/value-chain/ [Accessed 10 May 2015]. Porter, M. (1985). Competitive advantage. New York: Free Press. Quickmba.com, (2015). The Value Chain. [online] Available at: http://www.quickmba.com/strategy/value-chain/ [Accessed 10 May 2015]. Rieple, A. and Singh, R. (2010). A value chain analysis of the organic cotton industry: The case of UK retailers and Indian suppliers. Ecological Economics, 69(11), pp.2292-2302. Singh, N. (2008). A model for supply chain networks. International Journal of Value Chain Management, 2(4), p.487. Tansley, C. and Watson, T. (2000). Strategic exchange in the development of Human Resource Information Systems (HRIS). New Technology, Work and Employment, 15(2), pp.108-122. Walters, D. and Rainbird, M. (2004). The value chain. [Bradford, England]: Emerald Group Pub. Read More