Business andTechnical Communication - Essay Example

The arguments of the article may seem obvious, but the author has a point. Many people send and receive emails without prior consideration of who is being addressed. There is a need to evaluate and assess all parties involved, appreciate their position within the business line, and consequently address them accordingly. It is important to uphold mutual respect in such email exchanges. The tips provided seem obvious, but they are equally essential. The author of the article has identified mishaps in sending and receiving emails between and among communicating parties.

Some of the presented cases and points to remember are rather an application of mere common sense. However, the same points are hardly applied b senders and receivers of emails. The article may be analyzed for and against its arguments. Most of the tips however are sensible and should be observed when sending emails. Ignorance of such tips is likely to trigger misunderstandings or conflicts of interest in business undertakings when the recipient gets different information from an email other than the one intended by the sender (Heather & Graves, 2011).

The only tip that appears kind of absurd is that of watching one’s tone when composing an email. This is hard to determine as the sender composes an email. Due to the ambiguity associated with and brought about by the watch your tone tip, the author should have outlined a way through which email senders can evaluate the tone of their composed emails before sending them. The tip should have been elaborated and a guideline for determining one’s tone in writing provided.

Computer-mediated communication is integral to almost every bit of sending and receiving information. Technological advancements have aided this process with computer communication making a contemporary mode of communication around the world. Knowledge and skills in computer use have highly increased. On the same note, tips and principles of computer use in communication have been ignored.

There is a need to embrace the tips for communication provided in the article. It is important to mind manners in communication (McKay, 2012). This is set to ensure that the intended information is passed and mutual respect in the email exchange is enhanced. Emails should be precise and direct to the point. This saves time spent reading emails. This is important because email communication entails sending and receiving large volumes of emails, and the longer the email, the less incentive to read through.

Professionalism should also be observed. This is depicted by the use of formal forms of communication and correct phrasing of statements. This calls for the correct use of grammar. As the article noted, email attachments can be threatening. However, asking for permission from relevant recipients to have the attachments sent is a remedy. Editing and proofreading the composed email is essential. This eliminates errors and omissions and corrects mistakes so that a refined email is finally sent. The above tips are crucial to adapt to computer-mediated communication.