Organizational Communication - Essay Example

Abstract

Communication entails the exchange of information between the sender and the receiver to create mutual comprehension. While on the other hand, business communication is conveying information within a business entity. It is very important to have effective. Communication in an organization as it enhances effective performance. All business entities should have laid down procedures and policies. That would help in gaining a competitive edge. Communication is ultimate and critical as it allows human beings to create social bondage and gives the ability to interact with each other. In the business world, it determines how we react, communicate, and share information among business entities. Well-defined organization communication ' communication defines how a business passes information to all stakeholders on its mission and vision'; it allows effective organizational management. Its main purpose is to inform, persuade, and promote goodwill and business activities.

Keywords: Organizational Communication, strategy, leader, vision, mission, goals, management

Introduction

Communication entails information transitory between two parties to generate mutual comprehension. On the other hand, organizational communication requires the passing of information within the business environment. Communication is very paramount in the corporate setting as it enhances effective performance. All business entities have laid down procedures and objectives that help gain a competitive advantage in this ever dynamic world. Organizations should invest in effective communication processes and channels to achieve the set methods and goals.

Communication is ultimate and critical as it allows human beings to create social bondage and gives the ability to interact with each other. In the business world, it determines how we react, communicate, and share information among business entities. Well-defined organization communication ' communication defines how a business passes information to all stakeholders on its mission and vision'; it allows effective organizational management. Its main purpose is to inform, persuade, and promote goodwill and business activities. The main objective of management is achieving business goals and intentions. Achieving set business goals is only possible if efficient and effective communication is adopted. In a situation were effective. Communication is lacking; A business cannot convey its ideologies such as its vision and mission, its tactical plan, and its communication channel. This paper will try to explore the importance of organizational communication, the flow of information in an organization setting, communication systems in an organization, the paper will also discuss the reasons that contribute to effective Organizational Communication, Actual governance, and the Administration Enigma, Phases of Organizational Change, negotiation supremacy, The Manager’s Hot Seat: Problem Solving, and how to achieve employer brand.

Importance of business communication in organizations

Effective communication, a significant component in every organization as its effectiveness, is the secret to achieving organizational success. Correspondence will only be considered as effective if the receiver comprehends the subject, and the meaning of was has been conveyed. Effective communication allows employees and managers to interact with each other in aligning organizational goals and objectives with individual goals. Further, it will enable managers to realize the basic functions, including planning, leading, controlling, and organizing. Besides, communication helps in the setting and execution of organizational goals. It also helps in the creation of plans that implement objectives set by organizations.

Moreover, effective communication ensures efficient and suitable management of human resources within a business entity. Furthermore, this function helps in motivating, directing, and creating a conducive environment that encourages employees to contribute positively, according to (), communication essential in business entities as it gives a clear sense of direction brings the customer in the boardroom, helps mangers take risks, helps in building a team and finally helps in building trust.

Factors That Contribute to Successful Organizational Communication

Effective communication is essential in every organization as it assists in various ways. It helps in product development, customer relations, and managing employees – almost every aspect of organizational operations. Staff members are the key audiences as, in most cases, serve as a channel for other audiences. When employees are well-versed and fully engaged, communication with separate quarters is expected to be robust. Some of the aspects that may contribute to effective communication include; having clear organizational goals and objectives, a clear mission and vision statement, a current strategic plan, and a dedicated commitment to organizational success. According to (), we have several areas that aid effective business communication, which include; leadership, business structure, various management layers, and the forms of communication between the board of directors. Good organizational structure promotes effective business communication; the structure should be flexible to the current situation and should permit responses from the external surroundings. ()

Further asserts that communication within the organization through numerous mediums should be regular and open. Also, there should be a possibility of developing external and internal newsletters and media campaigns, holding meetings within the business structure depending on the size of the business. Again, within a business structure, there should be clearly defined roles and policy guidelines for all employees. The functions give all employees open communication and the ability to share any issues that contribute to organizational success.

On matters, leadership () further asserts that leaders should lead by example, meaning good direction should commence the top managers and board members. The upper-level management should demonstrate mutual respect, understanding, trust, and readiness to compromise and cooperate for the business.

Effective Leadership and the Management Enigma

In a situation where a business entity finds itself in the middle of a management crisis, the place to start looking for the problem is the top management segment. Though this may not be an easy concept, clarification should be made that the main aim is not to fault anyone but to seek why the business is not evolving. ()Further asserts the need to have business values well defined and centrally organized. Any company, regardless of the size, needs leadership. Business goals and objectives cannot be achieved unless the partners agree to delegate some independence to the executive management committee. Leadership can be defined as the skill of inspiring a set of individuals in attaining a mutual objective. Incorporate background leadership can mean leading employees and associates in meeting the cooperate prerequisites. This term is somehow loosely defined with no distinct language of determining its meaning. Most people see leadership as a way of leading, motivating, providing a clear vision, directing others in completing tasks within distinct roles, and objectives. Leaders need to have the idea and be able to persistently navigate a progression for the business entity irrespective of the impediments they may face. Though leaders may not be born with the required skills, they can obtain leadership skills through experience and examples. When the bank on distinct behavioral personalities, a leader may positively inspire others, while implementing and achieving the business objectives irrespective of the impediments

—Ng and accomplishing the organization's goals regardless of the circumstances.

According to (), there is a distinct mismatch of leadership and management. the further asserts that administration is focused on change, the formation of new tactical visualization, corporate culture transformation, while management focuses on order creation and maintenance, upholding a level of stability, planning, meeting business goals and objectives, and maintaining effectiveness and efficiency. () states that Leaders can manage and managers can lead, but the two activities are not identical; ironically, this likens to managers not making effective leaders and virtuous leaders not making effective managers.

He further asserts that managers are responsible for planning, supervising, leading, controlling, and preparation of business processes while leaders deal with the interpersonal aspects of the manager's position, and a good leader needs to have confidence in all undertakings.

Managers are typically in charge of the planning, investigating, and organization of business processes. Leaders deal with the interactive aspect of a manager's position. To be a good leader, we need to be confident within ourselves.

The Four Stages of Organizational Change (OLC)

Just like all living things, organizations have a limited life duration. Whereas some live span, like all living things, has a limited lifespan. Whereas some life expectancy has elongated h influential period Sas compared to others, each development stage is predictable and sequential. For a business entity to be successful, it must have underpinning communication. Besides, companies must have leaders who truly understand the phase in which the business is.c will help them in adopting the strategies that are suitable for the current organizational situation. However, it is important to note that both internal and external business environments can greatly influence a business entity's success. The model recommends that organizational bosses should change the objectives, strategies, and any other factors to align the new set of issues currently succumbing to the business. Consequently, the firm's life cycle's diverse phases necessitate adjustments in the company's goals, policies, executive progressions (scheduling, consolidating, recruitment, leading, monitoring), expertise, beliefs, and administrative.

Groupthink

Groupthink is a psychosomatic marvel that transpires when a person's collection aggressively focuses on reducing any type of battle. It is the encouragement to which these entities have the general aspiration for toeing the line rather than conflict. It is the meticulous capacity to reach a compromise decision without any method of precarious evaluation or even counter viewpoints. For smaller business entities, the notion of orthodoxy may be seen as beneficial. Still, for larger establishments that deal with much more diverse subjects, evading conformity may be valuable to their company's practices as it promotes open discussion rather than orthodoxy.

The Manager’s Hot Seat: Problem Solving

Organizational communication necessitates the creation of critical thinking and decision making skills. In our day-to-day life, life managers are faced with a dilemma that would involve making a fundamental decision that may break or build the organization. How leaders see a business problem depends on personality, for some such issues are seen as obstacles, but for others, it is an opportunity for improvement. An effective leader that problems occurrences are reduced. () asserts that true leaders should be bold enough in tackling problems head-on before the situation gets out of hand.

Employees Brand

organizational communication entails the process by which staff members internalize the corporate image and aspiration and feel encouraged to convey the same to the customer and other stakeholders. Conveying such could be through one of the mouths of the social platform. The organizational brand depicts its identity. However, a business entity does not have the luxury of formulating its brand as its product creates its brand and the type of clientele it attracts. Further, employee branding y ensures the staff members emulate the brand identity in their day to day life. According to (), having a solid brand position the organization into the desired level and invoke confidence and devotion allow companies to create long-term, reasonable relationships with clients and staff members.

Conclusion

Communication is vital in any given organization and should be regarded highly to achieve complete organizational attainment. The organization's top management should ensure proper policies and procedures that guarantee communication is carried out meritoriously. When effective communication is affected in an organization, there is the coordination of activities, which improves the interpersonal relationship among people working within the organization. There is a great challenge in today’s business, which entails integrating innovative and appealing ways to involve and encourage staff members while at the same time maintaining organizational objectives and goals.

Great leadership starts at the top that the junior staff emulates them and the organizational problem unraveling appears entirely smooth. And by such the organization continuously grows and improves, tactically. But in a situation where solving organizational problems sparks chaos, unfortunately, this is a sign of leadership deficit. For that matter, an organization should strive to develop and maintain leaders who are focused, experienced to maintain effective communication among all stakeholders. Business entities should invest in great leaders who will sustain effective communication within the business entity. Such leaders attract trustworthy clients and staff members who will be able to take the organization to the next level.

Importance of business communication in organizations

Effective communication, a significant component in every organization as its effectiveness, is the secret to achieving organizational success. Correspondence will only be considered as effective if the receiver comprehends the subject, and the meaning of was has been conveyed. Effective communication allows employees and managers to interact with each other in aligning organizational goals and objectives with individual goals. Further, it will enable managers to realize the basic functions, including planning, leading, controlling, and organizing. Besides, communication helps in the setting and execution of organizational goals. It also helps in the creation of plans that implement objectives set by organizations.

Moreover, effective communication ensures efficient and suitable management of human resources within a business entity. Furthermore, this function helps in motivating, directing, and creating a conducive environment that encourages employees to contribute positively, according to (), communication essential in business entities as it gives a clear sense of direction brings the customer in the boardroom, helps mangers take risks, helps in building a team and finally helps in building trust.

Factors That Contribute to Successful Organizational Communication

Effective communication is essential in every organization as it assists in various ways. It helps in product development, customer relations, and managing employees – almost every aspect of organizational operations. Staff members are the key audiences as, in most cases, serve as a channel for other audiences. When employees are well-versed and fully engaged, communication with separate quarters is expected to be robust. Some of the aspects that may contribute to effective communication include; having clear organizational goals and objectives, a clear mission and vision statement, a current strategic plan, and a dedicated commitment to organizational success. According to (), we have several areas that aid effective business communication, which include; leadership, business structure, various management layers, and the forms of communication between the board of directors. Good organizational structure promotes effective business communication; the structure should be flexible to the current situation and should permit responses from the external surroundings. ()

Further asserts that communication within the organization through numerous mediums should be regular and open. Also, there should be a possibility of developing external and internal newsletters and media campaigns, holding meetings within the business structure depending on the size of the business. Again, within a business structure, there should be clearly defined roles and policy guidelines for all employees. The functions give all employees open communication and the ability to share any issues that contribute to organizational success.

On matters, leadership () further asserts that leaders should lead by example, meaning good direction should commence the top managers and board members. The upper-level management should demonstrate mutual respect, understanding, trust, and readiness to compromise and cooperate for the business.

Effective Leadership and the Management Enigma

In a situation where a business entity finds itself in the middle of a management crisis, the place to start looking for the problem is the top management segment. Though this may not be an easy concept, clarification should be made that the main aim is not to fault anyone but to seek why the business is not evolving. Read More