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-Outline and explain the relations between senders and receivers of communication, focusing on how messages are - Essay Example

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Name Tutor Institution Subject code The relationship between senders and receivers of communication with the focus being on how messages are encoded and decoded Communication refers to the process by which information is passed from one person to another and feedback is received…
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Download file to see previous pages Communication is said to be complete when immediate feedback of the message is received involving matters speech, body language, emotions and gestures. This process involves at least two persons and it starts when one individual intends to pass a message to another person. Communication starts with crafting of images and ideas in the mind of a person who wants to send the message. This can be a feeling, an idea or even a concept. This part of the communication process is in reflection (Guffey et al., 2013). In order to pass this message to another person, the individual intending to pass the message must be able to translate the crafted images into signs that the intended person of the message will be able to interpret and understand. Signs in communication can be words, sounds and sense, and this is the only way the images in the mind can be expressed in the form of meaningful ideas and passed on to another person. This process is referred to as encoding. Upon encoding the message, it is expected to be transmitted to the person intended, and that is the recipient (Lehman et al., 2011). Transmission of the message can be done in various ways, for example, orally, and this may include one-on-one verbal interaction and use of telephone. The message can also be transmitted through non-verbal means, and this can be done through short messages services, newspapers and letters. Another form of medium includes visual media; finally, the process in which the recipient translates the symbols or wording into such information that he or she can understand is called decoding. Diagrammatic representation of communication process Medium Medium From the diagram above, we can see the process involved in communication right from its initial stage until it reaches the intended audience, i.e. the receiver. The letter X represents encoder while the letter Y represents decoder. This model represents communication process from the person sending to the person receiving it (Barker, 2010). The relation between Encoder-decoder At this time, the message is interpreted as having a nonfigurative reality which encoding shapes into an actual form that can be conveyed. Decoding has the capacity to reinstate it to its inventive nonfigurative meaning. The two terms, encoding and decoding, mean that text is made up of a number of codes resulting from another text (Wood, 2003).  To deliver a message effectively, the sender and the receiver need to take care of: Maintenance of eye contact to increase message flow and interest in the information; it shows utmost attention and increases the likelihood that feedback will be received in the communication process. It also gives the urge to continue with the communication interaction in a bid to pass information consequently with the right encoding and decoding. Facial expressions, for example, in smiling, while conversing would mean an acceptance of the message by the receiver and vice versa if the recipient has, for instance, a sad face. Gestures should be part and parcel of communication; for example, if the sender is throwing her or his hand with a message like “Go away!” this should indicate a situation in which the recipient is not needed in that particular place. Proximity, i.e. reasonable distance between the sender and the recipient as regards the channel used. Body language and/or posture, for example, leaning towards the sender, gives a connotation that the ...Download file to see next pagesRead More
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