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The Library and the Museum - Case Study Example

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In order for a library to be effective, the information in the library must be organized well. This paper shows how a proper organisation in a library, particularly through implementation of a catalogue system, can be used to increase the effectiveness of conducting a research in a library, in such a manner that it is easy for its users to search and access the information needed. …
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Download file to see previous pages The paper will demonstrate how skills of information organisations, including access to data base, descriptive cataloguing, physical arrangement on the shelves and subject heading, and retrieval can be applied in a medical library. The demonstration will be likened to a real life situation so that someone who lacks any knowledge about the library can understand. Outline: An Introduction A step-by-step plan A Conclusion Recommendations A Reference List of sources consulted. Bibliography: Introduction Any library, big or small, will be effective and serve its purpose, not only by having a collection of information sources, but also by making it easily accessible to its users. In order for a library to be effective, the information in the library must be organized in such a manner that it is easy for its users to search and access the information needed. This is a job of a professional information manager. There are certain national and international standards that need to be followed when organizing information, which will make the whole system effective and efficient. There is also a number of ways that can be used to manage and organize information - it is necessary to choose the ones that best suit the need of a particular library based on its collection. This report is a step by step plan to organize information in an organization. The plan has been designed bearing in mind the specific requirements of the organization, such as nature and size of the collection. This report addresses various issues such as sorting, cataloguing and physical arrangement of the collection. Numerous steps appropriate to the scenario will be proposed, and at the end, the recommendations will be made to choose the most appropriate ones. The information organization plan proposed in this report is based on the following philosophy from Jennifer Rowley: To make a collection accessible for research, the [information manager] must gather and analyse information about the collection, physically organise and arrange the materials into a useful order, and create appropriate finding aids so that the user might identify and locate relevant materials The paper will demonstrate how skills of information organisations, including, access to data base, descriptive cataloguing, physical arrangement on the shelves and subject heading, and retrieval can be applied in a medical library (Library of Congress 1988). The demonstration will be likened to a real life situation so that someone who lacks any knowledge about library can understand it. In particular, various standards, which include classification, subject access, and descriptive cataloguing will be used to discuss the appropriateness in the given situation. Problem statement Even though the library is a small collection, it is a collection of assorted publications. It consists of numerous items, which are put together with no organization what so ever. This has not only made it very difficult to find what is required, but also to recognise the collection. There are no catalogues or any form of cataloguing system, and the items are grouped in a random manner. The items are grouped on the shelves in vague categories, and there is an incomplete spreadsheet, which someone had tried to start as a catalogue/database. Hence, the collections need to be organised in an efficient manner so that it can be easily used by the users of the library. The organisation will also help the users identify not only what is where, but also what ought to be where. Given the array of items, a sort of a ...Download file to see next pagesRead More
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