Effective Work Team - Essay Example

?EFFECTIVE WORK TEAMS Presented First and ID # Affiliation Submitted by: Table of Contents Table of Contents 2 2. Why teams are required? 3 1.1. Customer service focus 4 1.2.Competition 5 1.3.Globalization 5 1.4.Information Age 6 3. Different types of teams 6 A. Manager-led teams 6 Manager-led team example 7 Advantages and Disadvantages of Manager-led teams 7 Manager-led team Advantages 7 Manager-led team Disadvantages 7 B. Self-Manager Teams 8 Example of Self-Manager Teams 8 Advantages and Disadvantages of Self-Manager teams 8 Advantages of Self-Manager Teams 8 Disadvantages of Self-Manager Teams 8 C. Self-Directing Teams 9 Advantages and Disadvantages of Self-directed teams 10 Advantages of Self-Directing Teams 10 Disadvantages of Self-Directing Teams 10 4. Key Characteristics 10 a.Shared goal 11 b.Interdependent 11 c.Bounded / Stable 11 d.Authority 11 5. Advantages of work team 12 Disadvantages of work teams 12 6. Recommendations for building an effective team 13 7. Conclusion 14 Works Cited 14 1. Introduction During the past few years several companies have experienced an important change from customary top-down approach and manager-employee paradigms to a contributing model formed on additional workable and work teams regarding various aspects of self-managing framework. In general, teams strengthen operational performance and augment work in addition to managing performances that definitely produce enhanced employees contentment, dedication and superior customer care, service and sophistication. Additionally, the research in business efficacy has frequently demonstrated that work teams are considered as a very important element of a business. Conversely, work teams are able to do the accurate task or these teams also possess the capability to do the incorrect. The moment work teams perform superior, then work teams have the potential to offer several high-quality effects to a business. When teams do their work defectively, then they have the capacity to deplete inspiration outside a business in a quick fashion about something. Unproductive work teams are definitely considered a poor symbol for upcoming era of a company. Hence if organizations are aimed at performing the things, they should have to accomplish the tasks rightly (AJML Group Pty Ltd ; Dettmann; Kam). This paper discusses team’s related concepts. The basic aim of this research is to discuss how effective work teams are beneficial to the businesses. 2. Why teams are required? Teams have forever been imperative however at the present they have turned into essential feature for the businesses. This is due to several consistent aspects. In this scenario, managers found the big unit of comprehensive research representing that work teams are able to be much valuable as compared to the customary company hierarchical framework intended for arriving at decisions swiftly as well as proficiently. Although easy transformations like that supporting effort and comment from employees under threat are able to create a remarkable enhancement. Such as, QC (quality control) loops in addition to worker participation groups are frequently mediums for the worker contribution. Additionally, the devastation of hierarchical levels implies that individuals have to be much inter-reliant to allow accomplishing more work with less effort. Moreover, the overall pursuit for total quality, incessant development and enhanced customer service implies that the practical obstacles are contravened and individuals required collaborating among tasks, not only in a particular task (Sabre Corporate Development ; Thompson). Following are the main reasons of the team development: 1.1. Customer service focus The primary focus of every business is to effectively control customer services. Additionally, the companies and corporations all through the globe have shifted from an operational, financial perspective of clients and consumers to a relational perspective of customers. In this scenario, a prime cause exists to take into account the consumer from a relational approach shows that 85% of the clients who end purchasing from a business behaved in this way since they think the business does not respect them. Outstanding businesses that offer marvelous customer satisfaction and useful service will have the following advantages: (Thompson; Ed Sykes; Hopkins) Augmented satisfaction of clients Higher profits Augmented reiteration as well as customer’s recommendation Huge interaction of customer Less worker revenue 1.2. Competition A few large companies are emerging like leading business in the largest marketplaces over the world. The managers of these companies frequently take benefits from enormous economies of size and definitely get marvelous earnings and revenues. Consequently the rambling companies are frequently vanished since they earn small market share within the approach of a challenging marketplace. Hence, producing the most excellent aspects in work teams inside the business has turned out to be imperative. In this scenario together the people as well as businesses have to trust in one another with the intention to take benefit from their proficiencies and services offered (Thompson; Beersma, Hollenbeck and Humphrey). 1.3. Globalization Through the globalization of the market, people discover that they are possibly communicating and working with members of team in the middle of the earth. In this scenario, the concept and implementation of global virtual team (GVT) has turned into a widespread business practice for worldwide organizations. These virtual teams comprise associates who are located at remote locations, and are anticipated to communicate to achieve the company objectives of their common project or task. On the other hand, the cost of creating GVTs seems to be abrupt if organizations do not efficiently handle and manage the vital aspects which can create or break accomplishment such as cultural divergences, solution for any inconsistency, interaction among team members, belief, expertise, leading, staffing and inspiration of diverse people who may have worldwide aspects. Therefore communication is believed to be a paramount factor for successful administration of global virtual teams and their members (Thompson; Strategic-Planning-Consultants). 1.4. Information Age An important factor in today’s competitive environment is the appearance of the information age. In this knowledge based age, people are becoming knowledge workers and teams are regarded as knowledge means to assess the performance. Thus, in this scenario, the new role of the managers is to recognize the vital resources that will nicely execute the work team’s goals and next to enable effective management of those available resources for the betterment of the business. In view of the fact that the business work teams are not perceived as an innovative trend, there exists a latest factor in the worldwide marketplace i.e. the proficient utilization of IT (Information Technology) to control team work. In addition, the information technology has the potential to improve team working capabilities with the support of communication practices by offering two forms of usefulness aspects i.e. job implementation support as well as coordination support (Alavi and Keen; Thompson). 3. Different types of teams A. Manager-led teams In manager-led teams the sole responsibility is offered to the team manager since he/she is responsible for identifying the organizational goals, processes plus performance of the work team. Because all the necessary managerial work is performed by the team manager and members of team could perform their specific tasks proficiently. Moreover, the team leader has specialized capabilities, thus team members can get their work done with the supervision of an experienced person (TypePad; Thompson). Manager-led team example Manager-led work teams are used in a lot of projects and its examples comprise surgery teams, automobile, military teams gathering teams, and moreover sports teams. Some other examples comprise flight teams, military squads, as well as stage squads (Thompson). Advantages and Disadvantages of Manager-led teams Below are some advantages and disadvantages of manager-led teams: (TypePad; Thompson) Manager-led team Advantages Team members show high-quality output all the times The major advantage of including managers in team results in responsible performance of the allotted work Members of the team do not need to suppose their function Detailed works are offered openly to the team members and this aspect reduces time plus work in the development Less establishment cost is required in this type of work team Manager-led team Disadvantages Members of team may experience small independence above their efforts Manager is only responsible for the whole work The given tasks encompass the trend to be distributed inside the work team in case if the team manager needs proficiency plus managerial talent This team offers centralized decision making which is not considered a useful approach to sanction members of work team. Distribution of task as well as compliance to the manager is required B. Self-Manager Teams In self-managing or also known as self-regulating teams, a manager or a leader decides the general function or objective of the work team; however the team is allowed to handle the practices in achieving the desired objectives. Moreover, the teams of self-managed nature are more and more frequent within many companies (Thompson; AJML Group Pty Ltd ). Example of Self-Manager Teams There are several examples of self-manager teams some of which comprise executive task forces and managerial investigation groups, etc. (Thompson; AJML Group Pty Ltd ). Advantages and Disadvantages of Self-Manager teams Below are some advantages and disadvantages of self-manager teams: (Thompson; AJML Group Pty Ltd ) Advantages of Self-Manager Teams Self-manager teams enhances production or efficiency of the work it develops excellence in efforts and facilitate investments it enhances team confidence plus standards It significantly decreases absentees and revenue rate. It develops obligation among the team. It offers augmented independence Disadvantages of Self-Manager Teams Manger feel less control over the product and the process used It is difficult for the manager to assess progress in this type of teams These teams are sometimes experienced as much extended. C. Self-Directing Teams Self-directed teams distribute management as well as synchronization functions those are usually performed by the managers. In this scenario, managers work jointly, they supervise their own day by day development. They organize the solution mechanism to any problem. They define universal objectives and often encompass work responsibilities that allow them to effectively manage the overall work developments (AJML Group Pty Ltd ; Thompson; Mark M. Chatfield). Images source: http://www.leighthompson.com/books/MakingtheTeam_2e/fig1_1.gif Advantages and Disadvantages of Self-directed teams Below are some advantages and disadvantages of self-directed teams: (Thompson; AJML Group Pty Ltd ; Mark M. Chatfield) Advantages of Self-Directing Teams Self-directed teams offer the majority power for improvement Self-directed teams augment objective dedication along with inspiration Self-directed teams offer a prospect for executive erudition plus alteration. Self-designing teams are able to be preferably appropriate for complicated, distracted, otherwise uncertain problems and issues Self-directed teams are employed for future development, therefore, self-directed teams are frequently able to provide large activities Disadvantages of Self-Directing Teams Self-directed or self-designing teams are extremely protracted Self-directed teams comprise the maximum possibility for argument among team members Self-directed teams are able to be extremely expensive to develop Self-directed teams are able to be really complicated (other almost impractical) to check their development Another biggest drawback of Self-directed teams is the shortage of team legality issues 4. Key Characteristics There are many characteristics of a team some of which include: a. Shared goal Foremost, teams are designed to accomplish a shared goal. Additionally, the teams provide results for which team members have combined dependability as well as obtain some type of combined incentive. Secondly, members of teams are mutually dependent on some universal objective. In this scenario, the mutually supporting aspect is considered as the trait of collaboration (Thompson). b. Interdependent Interdependence is another characteristic of teams and it states that members of team are not able to accomplish their objectives without helping one another, thus they must depend on each other to convene combined objectives (Thompson). c. Bounded / Stable Stability or in other words bound aspect states that the team has an exclusive association; members, and non-members of the team. In other words, the stability denotes the occupancy of association. The majority teams generally work collectively for a significant extent of time and extensive enough to achieve their objectives effectively (Thompson). d. Authority This is another main characteristic of team and it states that team members enjoy the authority to handle and administer their personal work and personal matters. So we concentrate on teams wherein distinct team members may be, somewhat, take a decision of how their personal work is accomplished (Thompson). 5. Advantages of work team Below are some advantages and disadvantages of work teams: (Constructing Excellence; Goals & Achievements; BlurtIt; Dettmann) A team brings perfections in member’s self-reliance, manners, inspiration as well as individual contentment Team provides better transparency in stating the ideas with the help of group dialogue Team definitely develops great communication skills among members Team helps in the process of problem solving and issues handling Team enhances the project of product development Team allows the efficient utilization of available resources Team enhances productivity and efficiency gains Team facilitates more valuable utilization of resources and principally the time Team provides superior confidence by highlighting optimistic results as well as placing small influence on issues Team offers an extensive diversity of thoughts as compared to the persons working separately Team offers more successful reactions to transformations. In this way enhanced confidence and interaction facilitate a team to accept modern scenarios regarding work Disadvantages of work teams Team creation is a time consuming task Members may or not have team as well as promotion expertise Human resources and time is required to develop a team There also exist some sort of character/method arguments Discrepancies have the potential to make delayed decisions and thus introduces complicated mind-sets Divergence of ideas among team members causes discrepancy A number of team members do not contribute in so far like other members A team member may be an unskilled one high-quality Teams are able to yet fall short in incorrect state of affairs 6. Recommendations for building an effective team The effective skills and experience for building a team are critical for every aspect of business. Additionally, a lot of events as well as projects have collapsed as team cooperation and team work was forfeited for distinct impression along with private accomplishments. An efficient team works in an environment where following aspects are regarded: (ASME International.; Finch) There are methods designed for conversation and resourceful decision making.  There exists a dedication toward team and to a widespread objective. Communication is simple, direct and common.  Members of team assist and work together.  There exists a practice for dealing differences.  Decisions regarding team are determined by the manager, a preferred marginal of the work team (for instance individuals with skills on the issues) or the team or a mainstream is able to make a compromise, wherein each person accepts the decision made by the leader to some extent in the organizational framework. Moreover, the bosses and members of team all through the business have to be dedicated to serving the team individuals in order to accomplish its stated goals and intentions. Furthermore, the members of team should think that they are helping one another by distinguishing and exchanging their proficiencies and understanding (ASME International.; Finch). 7. Conclusion At the present, almost all the organizations carry out their daily activities in the form of projects. These projects are managed through teams. So effective team building is essential for the success of these businesses. In this research based report I have presented a deep analysis of some of the prime aspects of work teams and their potential implementation in many businesses. In this scenario I have outlined that why businesses need teams in their organizational structure. I have also presented the challenges that teams have to face in this competitive environment. Then I have presented different types of teams, their advantages and disadvantages. Furthermore I have too analyzed the efficiency of different types of teams and their key characteristics which distinguish them as of each other. I have also offered the advantages and disadvantages of building teams. In this regard I have offered recommendations for building an effective team. Works Cited AJML Group Pty Ltd . Effective work teams. 2010. 17 April 2011 . Alavi, Maryam and Peter G.W. Keen. Business Teams in an Information Age. 2010. 18 April 2011 . ASME International. Requirements for an Effective Team. 2011. 19 April 2011 . Beersma, Bianca, et al. "Cooperation Competition and Team Performance towards a Contingency Approach." Academy of Management Journal, Volume 46, Issue 5 (2003): 572-590. BlurtIt. What Are Advantages And Disadvantages Of Group Work And Team Work? 2011. 16 April 2011 . Constructing Excellence. Effective Teamwork. March 2004. 16 April 2011 . Dettmann, Terry R. Effective Teams .... Some Guidelines. 2000. 17 April 2011 . Ed Sykes. Motivate Your Team For Outstanding Customer Service. 2010. 16 April 2011 . Finch, David. 8 Basic Strategies for Effective Team Building. 05 August 2007. 18 April 2011 . Goals & Achievements. 6 Advantages of Teams . 02 December 2009. 18 April 2011 . Hopkins, Nick. Improving Customer Focus through Organizational Structure. September 2006. 16 April 2011 . Kam, David. Effective Teamwork. 09 March 2009. 16 April 2011 . Mark M. Chatfield, P.E. Self-Directed and Self-Managed Teams. 2010. 17 April 2011 . Sabre Corporate Development . Seven reasons why teams are more important than ever! 2011. 15 April 2011 . Strategic-Planning-Consultants. The Globalization Of Work Teams. 2010. 18 April 2011 . Thompson, Leigh. Making the Team: A Guide for Managers. 2010. 17 April 2011 . TypePad. Manager-led or self-directed teams. 01 March 2010. 16 April 2011 . Read More