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Report Plan - Essay Example

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Report Plan: Exhibition Management Software Name Institutional Affiliation Exhibition Management Software 1. Identify the recipient of the report. (To what organization will the recommendation be directed?) The report is intended for the purpose of encouraging events organizations to purchase and install an exhibition management software, specifically the one designed by USI Ungerboeck (USI Ungerboeck, 2013)…
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Download file to see previous pages 1). The software enables events organizers to plan, design, manage, and communicate crucial facets and components of the events with minimum costs and with greater efficiency. 3. Identify the purpose of the report. (What need or problem will the product, service, or program resolve?) The purpose of the report is to persuade decision-makers to purchase the exhibition management software and enable their organization to generate greater profits through cost minimization and through optimization of resources. 4. Identify potential resources that will be needed for support. The potential resources that will be needed to support one’s report and persuade decision-makers to select the most effective course of action are as follows: (1) identification of specific advantages or benefits of using the software; (2) be able to present a cost-benefit analysis which would itemize the net gain, in the long run, for purchase and installation of the software program; (3) to provide costs of purchase, installation; as well as maintenance and support of the exhibition management software from Ungerboeck and be able to compare it with other providers, which could be viewed from the Association Forum Buyer’s Guide (Webvent, Inc., 2013). 5. Identify methods to be used to gather information. To gather all relevant information, the following methods are proposed to be used: (1) research online for costs, features of the software being offered, benefits, added support systems, and other crucial details; (2) research for organizations who have opted to purchase exhibition management software and collect feedback; (3) gather information from the organization in terms of current costs being incurred while planning for traditional events and compare the efforts and costs with the planned benefits and costs if the exhibition management software would be purchased and installed; (4) solicit information from customers and other stakeholders regarding the advantages and disadvantages of having the system installed; and (5) use secondary sources of information to determine feedback, as well as informative details which would assist decision makers in the selecting the most effective course of action. Thus, both primary and secondary research methods could be undertaken to gather crucial information and be presented in the report. When time, resources, and funds would allow, primary methods of research through questionnaire, survey and interviews could be undertaken to determine the credibility and reliability of information gathered from secondary sources of information. The list of customers of each providers could be very good sources of information to determine the efficiency of the current exhibition management software that they availed. They would also be the most credible and reliable source to determine any problems that ensued with the software and also with the provider, if any. 6. Identify criteria to be used to evaluate the information collected. (What factors will you consider to make your recommendation?) The criteria to be used to evaluate the information collected would be as follows: Cost: how much would the exhibition management software cost, including maintenance and annual fees, if any. These should be made available, not only ...Download file to see next pagesRead More
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