The Ungerboeck Software - Essay Example

? Importance of Having Ungerboeck Software al Preliminary Project management software is a useful infrastructure in planning, organizing, and management resources. It is a tool that helps in pooling and developing resource estimates. However, depending on the sophistication of the intended management software, resources including planning and estimation, cost control, scheduling, and budget management. Among others factors and advantages of the management software include resource allocation, communication, collaboration software, quality management, decision making, and documentation. Therefore, incorporation of management software in the organization will enhance effective and efficient as well as cost effective management. Table of Content Preliminary 2 Table of Content 3 Executive Summary 4 Introduction 5 Management is the vital process in any business organization; therefore, proper management usually improves the effectiveness and efficiency of management thereby increasing the productivity of the organization. Therefore, it should be noted that any means of improving organizational management will be beneficiary to such organizations. Management software is a technology that synchronizing data in the sense of allowing multi tasking and proper management. Hence, installation and implementation of the management software will help in improving management in the organization. 5 The Recipient of the Report 5 Problem statement 5 The Potential Resources that Support the Ungerboeck Software 5 Information Gathering Methods 6 Financial Analysis 7 Conclusion 8 References 9 Executive Summary The Ungerboeck software is recognized as the world leading end to end management software that is normally used for events including exhibition, and meeting planners. The software provides fully integrated event and exhibition solutions for CRM, event management, registration, sales, document management, staff scheduling, and more. Additionally, the Exhibition and event organizations should consider as purchasing and installing exhibition management software. The software is necessary for ensuring a flawless delivery of information due to its effective planning, management and communication mechanisms that helps to create a positive impression for both exhibitors and attendees. However, some difficulties and challenges are sometimes experienced in cases where information has to be transmitted through multiple software programs. Therefore, Ungerboeck software may be only necessary for a single software integrating as opposed to multi functional software. Nonetheless, the most vital functions that supports the functions of this organization can be supported by Ungerboeck software that is, it ability to integrate event management, sales, registrations, stuff scheduling, and event and exhibition solutions for Customer Relationship Management (USI Ungerboeck, 2013); thus, it will be vital tool in elevating the management system when incorporated in the organization. Introduction Management is the vital process in any business organization; therefore, proper management usually improves the effectiveness and efficiency of management thereby increasing the productivity of the organization. Therefore, it should be noted that any means of improving organizational management will be beneficiary to such organizations. Management software is a technology that synchronizing data in the sense of allowing multi tasking and proper management. Hence, installation and implementation of the management software will help in improving management in the organization. The Recipient of the Report This report targets the top management to encourage them allow the incorporation of the Ungerboeck software in the management system since it will encourage events organizations especially to purchase and install exhibition management software thereby increasing the productivity of the firm. Problem statement The purpose of this report is to explain the functions and benefits of having Ungerboeck management software to the top management; hence, persuading them to purchase and install the same towards improving information systems in the organization. Moreover, the report aims at providing necessary information and comparison between several software manufacturers towards encouraging selection from alternatives due to effective integration and sharing of information among the involved persons and organizations. The Potential Resources that Support the Ungerboeck Software There are several potential resources that will be elevated with the installation of Ungerboeck software. Therefore, proper consideration of these elements will lead to effective decision-making. The most common and effective elements of Ungerboeck software that must be considered for the installation of the software include: i) One Stop Shopping: this feature will allow exhibitors to place orders of products and services on a single system. Moreover, this feature will all generation of orders automatically for the relevant internal departments and external suppliers. ii) Exhibition Guides: It enables exhibitors to login at different points and update their profiles online. iii) Buyers Appointments: It provides an interaction interface between attendees and exhibitors and enables attendees to make appointments. iv) Real Time Information: It displays all events taking place in an exhibition at the exact time. v) Event Copying and Templates: It eliminates the manual data entry by enabling data transfer between different fields. vi) Document Management: It provides a central data storage facility for easy monitoring of the organization’s parties. vii) Robust Reporting: It enables tracking of events with unlimited ad hoc reporting. viii) Seamless Integration: It provides up to 30 modules to enable creation of the business management solution, which meets the needs of the organization. ix) Checklists: It helps to keep all workers updated by automatically generating checklists and sending of reminders. x) Automated Work Orders: It helps to divide task among workers effectively. It should be noted that these features are effective in facilitating management functions without much physic interaction between managers and employees as well as between the managers and customers. In addition, it allows faster and accurate transfer of information between all involved parties without time wastage. Information Gathering Methods The methods to be applied herein are dependent on the form and mode of information to be gathered. The most applicable methods to be considered include: i) Online Research - this will help in identifying features of the software being offered, benefits, added support systems, and other crucial details that are necessary to the organization. ii) Feedback – this mode of data collection will mainly concentrate on the organization’s targeted clients. The feedback from the end users will enable the management to adjust the necessary feature to the comfort of the clients; otherwise, delete features that are not necessary for the intended use. iii) Secondary Sources - information will also be collected from secondary sources including books, journals, and internets to help in selecting the most effective way to install and sensitize the users on the effectiveness of the software. It should be noted that both primary and secondary research are crucial modes of gathering relevant and crucial information regarding the effectiveness, installation, and other features of Ungerboeck software. The mode of data collection will range from the use of questionnaire and interviews to survey. However, the mode to be applied will depend on the available time, resources, and funds. The list of customers of each providers could be very good sources of information to determine the efficiency of the current exhibition management software that they availed. They would also be the most credible and reliable source to determine any problems that ensued with the software and with the provider, if any. Financial Analysis The criteria to be used to evaluate the information collected would be as follows: Cost: how much would the exhibition management software cost, including maintenance and annual fees. These should be made available, not only for Ungerboeck, but also with at least three other providers: one offering a higher price than Ungerboeck; one, which the least cost offered; and one with significantly similar cost. Benefits through features offered. The features, specifications, components of the software, as well as conditions and terms stipulated by the provider should be accurately put in detail and compared, as required. Cost-benefit analysis: This would show the effect of the purchase and installation of the software program to the events organization. The projected financial statements and highlights should detail the impact of the purchase, as well as the effect on the organization’s net income, on at least the next three to five years. Feedback from various stakeholders: customers, employees, management, stockholders, and investors comments on the current system prior to proposed purchase of the exhibition management system and after purchase (gathered from stakeholders of organizations who already availed of the software). Conclusion Exhibition management software has more advantages than disadvantages. The initial cost of purchasing and installation may be high; however, the overall cost of the software in the organization is quite cheap. The system helps in generating profits within short period after installation since fewer resources are used in the management. The number of departments are reduced and hence making the overall process easy to monitor and manage. The organization’s expenditure is also reduced through employment of fewer workers than the ones required before purchasing of the software. Though this is an advantage to the organization, it also becomes a disadvantage to the replaced workers. References USI Ungerboeck. (2013). Event and Exhibition Software System. Retrieved from ungerboeck.com: http://ungerboeck.com Webvent, Inc. (2013). Exhibition Management Software. Retrieved from Association Forum Buyer's Guide: http://buyersguide.associationforum.org Read More