Event Management Issues - Essay Example

Event Information

Name of the Event

University Career Event

Scheduled Date

15th December, 2012

Time

0900 – 1700 hours

Location

University

Event Purpose

The main objective of the event is to engage Emirates Airlines – one of the top employers in UAE to employ ten (10) final-year students from at least one hundred (100) students of the University.

Budgeting

Estimated Cost

 It is estimated that the cost of organizing the event would be $5,000/- only, on the following items:

i-                    Food

ii-                  Rental Facilities

iii-                Publicity

iv-                Miscellaneous

Sponsorship

It is required to get the sponsorship for organizing the event so that the expenditure would not be incurred by the university. The following procedure would be adopted to get event sponsors.

An advertisement through e-mail, the university’s website etc. to encourage the sponsors to provide above mentioned facilities. Moreover, the sponsors would get printed recognition, electronic recognition, and event recognition.

Team Management

A team of four (4) persons in charge or manager level (excluding office assistants) is required to organize the said event successfully. Person ‘A’ would be responsible for all the communication with the sponsors; furthermore, he/she would also manage the above-given facilities. The second person ‘B’ would facilitate and encourage at least one hundred (100) students to attend the event. The third person with a team would coordinate with the first two persons, develop the agenda of the event day and also be in-charge person on the day of the event. The last person is responsible for the overall success and failure of the event – the event manager would manage and coordinate with the whole team. In the end, the whole team would participate to produce a lesson learnt report.