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Document tracking system - Essay Example

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This Document aims to study the relevance of Computerized Document Tracking System. The company will be benefited and give satisfaction in return. Large organizations nowadays, use the traditional way of storing their data's such as manual filing system. Significant quantities of paper based and electronic documents need to be filed for retrieval and reference…
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Document tracking system
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"Document tracking system"

Download file to see previous pages Usually , a single person examines the given document and chooses the best match for it from the list. It is common that a person who chooses the classification based their undocumented opinions about the most likely category for the document. The clerk officer who does the storing may not have the same interpretation of the nature of the document. To eliminate all these problems encountered A Computerized Document System is advised to use. Computerized filing systems have a number of advantages over manual systems. The user enters the information about a given document. As part of the database process, it is identified to each document record. This process used to retrieve the given info of the document and also be used to know when they are being stored, or still available or being taken. The system provide immediate improvements in efficiency over the traditional way and the Document Tracking System compromised a number of significant ways:
The software stores its data in a proprietary format which may or may not be accessible by other software products. The user does not have an abundance of options, if any, for defining or influencing the structure of stored records. Users may be able to define reports which print or store the data in a user-defined structure but there is no option to influence the initial or native storage.
1.2 Definition of Terms

DTS (Document Tracking System) a system help to easy gather information of a certain documents.
ERD - An entity-relationship (ER) diagram is a specialized graphic that illustrates the interrelationships between entities in a database. ER diagrams often use symbols to represent three different types of information. Boxes are commonly used to represent entities. Diamonds are normally used to represent relationships and ovals are used to represent attributes.

The Publisher's office handles a large volume of medical research manuscripts from within the country as well as other regions. Research manuscripts go through a peer-review process and if accepted are published in the bi-monthly publication. The published research manuscripts which form an issue, are sold to those in need at a yearly subscription fee which is received before the calendar month. Individual journal purchases are done separately including back issues. Article reprint requests are also received and are charged separately to those who request.
According to Sociology of Education" Tracking is a form of ability to view as the institutional mechanism by which ...Download file to see next pagesRead More
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