How Mudd Transport Will Alleviate the Lives of Human Resources - Case Study Example

Communication plan Insert Name Course, Class, Semester Institution Instructor Date 1. Introductory information Executive summary The intention of this discussion is to delineate how Mudd transport will alleviate the lives human resource. There is a problem facing the organization that emanates from the lifestyle of the workers among other reasons. For the organization to keep afloat and compete with other organizations of the same caliber, the management has to implement a workable mechanism. It is eminent that, the organization should formulate guidelines that will foster better health policies. The intent of these guidelines will be to stabilize how the organization relates to the health issues. Of outmost importance is the communication module used to relay this information to the company stakeholders. This information will be disseminated in an articulate communication plan that will seek to consider all ethical stipulation either inculcated through the organizational culture or otherwise. Time will be of essence and hence, after one year, the management will conduct a review identify any defects in the system. Positive emends will be enacted to ensure that the plan works in the foreseeable future. Company Information Mudd transport is an exceptionally large Perth based corporation that indulges in delivering road freight to the Eastern state as well as to the mining industry located on the north west of WA. Companies dealing in transport and freight businesses are regarded as labor intensive. This implies that companies of this caliber require a well motivates human capital as most of their operations are human driven. For instance, forklifts, trucks, and other yard equipments require human resource that is bestowed with the necessary training and development to operate. In light of these sentiments, Mudd transport has a sizeable staff capacity that endeavors to attain the objectives laid out by the company’s top management. It is beneficial to note that the company has 100 employees inculcated in managerial as well as administrative capacities. The 100 employees are located in the company headquarters implying that they are employed in a permanent basis. On the other hand, it is company policy to outsource truck drivers. This means that the truck drivers are employed on a contract basis. This is because; in the transport industry, there are prevalent fluctuations of job availability. This implies it would be illogical to employee full time truck drivers who will have to receive exorbitant pays even in low seasons. This is among the many profitability policies incorporated by Mudd transport. The contract based employees total to 200. Operations of Mudd transport are massively dispersed creating an enormous network seeking to net a wider market. The company operates a depot in Thud which is located north west of WA. In addition, there is another depot located at Flood near Brisbane and another one at Studd near Sydney. To ensure successful flow in operations, Mudd transport employees shift workers totaling to 50 employees per depot. 2. Research analysis Background of the problem It is eminent that life is changing and at an exceptionally speedy rate. This is to imply that the modern life has to different on how the ancestors used to undertake their activities. For instance, over the past recent years, there has been a prevalent upsurge on the lifestyle diseases reported. Lifestyle diseases emanate from the literal perspective of the word indicating that the perceived difference in lifestyle between the current generations to the past quite has some notable impacts. The magnitude of the lifestyle diseases is undoubtedly overwhelming as the diseases have claimed many lives in the recent past. Unlike the previous generations, the current generations have had the luxury of an evolved society. This is a society that is highly mechanized and hence relies on technology to achieve many daily and livelihood chores. The repurcations to this endeavor is felt far and wide. An example of lifestyle diseases includes; heart conditions, diabetes, cancer, and many other related examples. The most revealing bit about the lifestyle diseases or conditions is that, some of the affected people do not understand what resonates to the conditions. This would sum up for ignorance but even then, the death rate associated with lifestyle diseases would not decrease. It is hence essential to educate the modern societal setting to indulge in strenuous activities to evade body muscles inactivity that resonates to an undesirable aftermath (Potter, 2001). In Mudd transport, lifestyle diseases have taken an upfront threatening the livelihood of the contractors as well as employees. After a thorough investigation, the human resource department has relayed a conclusive report indicating that, several employees have developed diabetes. This revelation has gone further to indicate that this condition has resulted to a wanting or dismal job performance. In addition, the contract drivers have been noted to be record higher accidents on the recent past. This multiplication in accidents results to a high maintenance cost befalling the company in terms or repairs or replacements of the vehicles or machinery. The human resource based report continues to reveal that most of the cases emanate from poor health or inadequate exercise. Additionally, it is notable that there is a general trend in weight gain as pertains the truck drivers and other employees. This trend paves the way to obesity and diabetes issues. Obesity implies that the drivers become too tired to quickly hence losing focus and concentration that finally resonates to accidents (Cutlip, Center & Broom, 2005). Elaborating the problem It is inherent that something needs to be done to qualm this upsurge in accidents and health issues. However, since the issue revolves around personal health, it is vital to handle it with care to avoid erroneous interpretations (Ferguson, 2009). Additionally, physical fitness is an endeavor that people dislike talking about hence replicates the complications revolving around the matter. The intention of this discussion is to delineate an amicable communication model that will ensure rejuvenation of the contract drivers as far as their health is concerned. This will be a step by step process since it would be illogical to opine that a process formation would be re undone in an instance (Theaker, 2001). This is because; obesity is not one day endeavor but a process that takes a number of years to eventuate. On the same note, it would take a number of years to redo the whole process and start again. In the midst of this undertaking, the first step is communicating the human resource revelation to the employees of the organization. It is inherently vital to choose appropriate words while relaying the information as any mistake would result to detrimental repurcations. For instance, in the event that the affected employees perceive this information in the wrong way, it would lead to depression, death or resignation of competent employees. On the other hand, the other employees would uptake a discriminating trend against the affected employees. This displays magnitude of the endeavor hence the communications should be on a lighter note. Once the employees are well aware of the issue affecting the organization and the consequences emanating from the diseases, it is essential to uphold a program that will negate further repurcations into the future. Situation analysis It is apparent that the organization does not employ truck drivers but hire their services into the foreseeable future. This implies that the organization has a devilishly slight attachment with the contractors as well as their overall well being. However, even in the light of these sentiments, the company is directly affected by the performance of these contractors. The repurcations of the lifestyle conditions directly undermine optimal performance. This implies that under performance as well as high maintenance costs derail the organization’s supremacy in the transport sector. The contractors should be aware of the significant role they play to the organization and hence perceive this exercise as a reward for their excellent services in the past. It is notable that the contractors are on duty as a when work is readily available. 3. Strategy development Goals and objectives The endearing objective of this plan is first and foremost to rectify the damage perceived on the contractors’ heath, as well as mitigate further adversity. The communication plan should stipulate that, the message being relayed is exceedingly formal and seeks to alert the contractors on the alienable benefit that would illumine from proper practice. In addition, the plan will be translated into various native languages to ensure that there is adequate dissemination of information. The communication plan inculcates using of emails, post mail and updating on the company website to ensure that managers as well supervisors who are not readily contactable decipher the information. Message development The main intention behind this discussion is to develop a message and derive an accommodating theme to the relevant stakeholders in the organization. The organization has a wide array of stakeholders who can be finely segregated to form a number of groups. To the Mudd’s transport management team The theme of the message addressed to them would be, ‘to inculcate a desirable nutrition culture in the organization’. The sole mandate of the management or another corporation head would be to formulate desirable company policy. The management team is bestowed the responsibility to incorporate an organizational culture that will foster company growth and development amidst the prevailing challenges. The management team in Mudd transport is no exemption. This is because; the organization has been faced with a grueling challenge that has resonated to detrimental performance and exorbitant expenses. The change in management policy is not resolute but is a step towards improving the current condition of the organization. It is fundamental to ensure that the management team in their own capacity as mangers live in the preferable way hence will be examples to the others. This will include adopting a desirable diet that will negate the impacts emanating from lifestyle. In addition, the management should utilize the gymnasium in the appropriate way hence serving as an example to the entire organization. Aside from that, the management should heed to all advice emanating from the health practitioners hired by the organization to qualm the ongoing health deterioration. The work of the management team entails a lot of sitting as stipulated in the job description and requirements. The management team should come up with innovative ways to exercise either in the office or elsewhere. Additionally, the management team should collectively campaign for better working conditions and improved diet that is inherent with the advice of the paramedics. This will ensure that there is adequate information dissemination that considers the hierarchy of power in the organizational setting (Miyazaki & Imawari, 2008). To the contractors (mainly truck drivers) It is eminent that the truck drivers are pivotal to the success of Mudd transport. This is because; the company deals in transport and hence the truck drivers facilitate the attainment of the central objective to the formation of the organization. It is inherent that, the contractors are not part and per sole of the organization (Crawford, 2010). This attribute emanates from the fact that the truck drivers are on hire on a contract basis. However, that being so, their magnitude to the organization and its performance do not decrease. It is supremely essential for the truck drivers to be aware of their role in the organization. Additionally, it is essential that the truck drivers do not undermine the initiative of the management in aligning the organizations goals. For instance, the truck drivers though being detached from the organization in terms of job roles and description, it is vital that they accept working together with the organization to negate further damage. This initiative will only be successful if the contractors agree to change as regulated by the health officers. The epitome of this issue lies with the truck drivers. This is because; they endeavor to transport merchandise on behalf of the organization. An increase in accidents and poor performance, for example, in avoidable delays affect the image of the organization in a negative light. The truck drivers hence require an independent initiative to foster better health that will in turn replicate into admirable overall performance. Where this is the case, the organization will attain its objectives and ensure truck drivers health does not deteriorate in the line of duty (Corbin, 2008).  To the subordinates and other employees in the organization The entire organization is not entirely made up of management and the contractors. All the other employees are part of the organization and if not checked would fall into the health pit. This is the scenario affecting health of the workers emanating from undesirable lifestyles. Since the management has an initiative to foster better health, the employees should inculcate exercise and routine practice in their work schedule. This will enforce an organizational culture that endeavors to curtail improper health practices that eventually lead to life threatening circumstances. In the event that the employees together with the other stakeholders adapt to the new regulations in a timely fashion, the organization will depict a change into the right direction. The employees play a significant role in coordinating the organization’s activities, and it is only prudent that the management reciprocate accordingly. This will be by adhering to partake in exercise, and restrain to the stipulated diet by the health specialists (Ottoboni & Ottoboni, 2002). 4. Implementation Project management It is only prudent that the organization implements a workable mechanism to alleviate the prevalent problem. First, the organization should consider formulating a timetable that will schedule the contractors on a roster basis. This will provide meaningful information as it will clearly demarcate when the contractor would be working as there is a sequence. It will be fundamental for Mudd transport to allocate some sizeable amount of funds for the creation of a gymnasium. Once there is a duty roster, the contractors will be enlightened on the usefulness of spending their free time in the gymnasium hence constructive time management. The gymnasium will be well equipped with the necessary material that would alleviate the detrimental health position facing the employees. The gymnasium should also have the services of a well trained instructor that would foster meaningful exercise working towards the attainment of the desired results. Although the truck drivers are engaged on a contract basis to the company, their services are highly esteemed needless to state that they are the pivot point of the organization. This implies that they are of utmost significance to the company. It would be efficient for the organization through the management to recruit the services of a clinical officer. The clinical officer or paramedic would be stationed in the company headquarters to monitor the progress of the truck drivers as well as other employees. It is noteworthy that the organization is dispersed in a wide network. The clinical officer would rotate to the depots to check on the shift employees on a routine. This would ensure that the employees get routine checks hence the lifestyle issues would be observed from the initial stages and amended appropriately. It is evident that the lifestyle conditions do not pop out of the blue moon in a day. The condition is an accumulation of elements that take time to take root and affect an individual. This implies that if a medical practitioner is in place, the lifestyle condition might be eradicated in the long haul. Among the many duties delegated to the medical practitioner, would be to examine the suitability of a truck driver in their ability to deliver high performance in undertaking the bestowed responsibility. This initiative will be compelling on the drivers as well as the management to take precaution negating disqualification on the basis of fitness. This will enhance through exercise emanating from the truck drivers to maintain fitness so as to necessitate positive remarks from the medical doctor (Krucoff & Krucoff, 2000). Additionally, the organization should consider hiring the services of a nutrition specialist. This specialist will give talks and disseminate information on nutrition. This is because; although lifestyle conditions have various causes, diet is among the prominent ones. The diet of an individual dictates the health and lifestyle of the person hence has a pivotal role in this discussion. The nutritionist will seek to advise on the preferred diet first to the affected personnel and next to the other employees. The impact of this would be observed through a change in the diet offered by the organization in the canteen. In addition, the truck drivers would be advised on the best diet to consume throughout their journeys while on duty. It is evident that truck drivers spend most of their time seated in the driver’s seat as this is a compelling aspect of their work (Kumar, & Kumar, 2003). The effect of this trend is grappling health conditions putting the drivers in life threatening situations. To alleviate this trend as well as campaign for safer transport, the management should hold health related talks from specialists. Personal health as earlier indicated is a exceedingly tricky aspect. This is because; if illumined in a bad light, it would spearhead detrimental repurcations than the ones intended. It is prudent for Mudd’s management to hire medical experts in plenty focusing on an aspect. Patients are closer to the medical practitioners compared to other individuals not ailing of any sickness. This implies that the truck drivers will be comfortable sharing their circumstances with the doctors, as opposed to management (Fitness and lifestyle at the workplace, 2008). Timing Every endeavor should be timed to enhance a conclusive evaluation of the effectiveness of the new undertaking. So address this issue, the communication plan should be distributed repeatedly up and till every member allied to the organization is aware of the initiative. The impact of this repetition will be to ensure adequate communication and dissemination of information is achieved. After duration of twelve months, the management should recommend a review or evaluation of the progress attained thus far. This will avail crucial information that revolves around cost implications, health and overall company performance after the 12 month duration (Lifestyle diseases and the human diet: a challenge to future food production, 2003). 5. Evaluation and adjustment Measuring the effectiveness of messages, media and outcomes will be of utmost importance. The position in Mudd Transport Company is unique. First and foremost, the truck drivers are not employees of the company. Unlike contractors, employees are directly attached to the company and performance. This means that the employees would have the urge to better their health that would in turn foster improved company performance. Since Muss transport hires the services of truck drivers on a contract basis, the relation between the company and the truck drivers is a bit distant. Therefore, as the company is seeking to implement this advancement plan on the truck drivers as well as other contractors, there should be imminent resilience avoiding to overstep on the agreed upon mandate. On the other hand, the company has a wide network that spreads over the entire nation. It should be company policy to implement these regulations wholesomely seeking to qualm the prevalent health issue once and for all. It is also notable that employees, as well as their supervisors, traverse the network and are at times unreachable. After the lapse of an year after inculcating the project in the communication plan, the management of Mudd transport will endeavor to carry out an appraisal. Through the appraisal, medical practitioners will be fundamental to deduce information as to whether the project has been advantageous as expected. Any amendments to the project enacted will be implemented after the evaluation or appraisal has been instituted. Ethical consideration will be put in place to ensure that the project does not contravene any ethical considerations borne by the organization’s management or any independent stakeholder. Conclusion It is evident that there is a prevalent upsurge in lifestyle conditions, in Mudd transport. This information was relayed in a conclusive report compiled by the human resource department of the organization. The effect of the lifestyle conditions trickles down to the organization’s performance affecting it in a bad light. For instance, the drivers becoming too tired too quickly or even causing accidents. This has resonated to a hike in maintenance expenses hence lowering profits. The management deems it fit to develop a communication forum to disseminate information. Given the unique dynamics of the organization, the communication plan as well as message development will ensure that the condition is alleviated. References Cautela, J. R., & Ishaq, W. (2006). Contemporary issues in behavior therapy: improving the human condition. New York: Plenum Press. Corbin, C. B. (2008). Concepts of fitness and wellness: a comprehensive lifestyle approach (7th ed.). Boston: McGraw-Hill. Crawford, D. (2010). Obesity epidemiology (2nd ed.). Oxford [U.K.: Oxford University Press. Cutlip, S. M., Center, A. H., & Broom, G. M. (2005). Effective public relations (6th ed.). Englewood Cliffs, N.J.: Prentice-Hall. Ferguson, S. D. (2009). Communication planning: an integrated approach. Thousand Oaks: Sage. Fitness and lifestyle at the workplace. (2008). Ottawa, Ont.: Minister of Supply and Services Canada. Krucoff, C., & Krucoff, M. (2000). Healing moves: how to cure, relieve, and prevent common ailments with exercise. New York: Harmony Books. Kumar, R., & Kumar, M. (2003). Guide to prevention of lifestyle diseases: live a healthy lifestyle to fight diseases. New Delhi: Deep & Deep Publications. Lifestyle diseases and the human diet: a challenge to future food production. (2003). Denmark: National Institute of Animal Science. Miyazaki, A., & Imawari, M. (2008). New frontiers in lifestyle-related diseases. Tokyo: Springer. Ottoboni, F., & Ottoboni, M. A. (2002). The modern nutritional diseases: heart disease, stroke, type-2 diabetes, obesity, cancer : and how to prevent them. Sparks, Nev.: Vincente Books. Potter, L. R. (2001). The communication plan: the heart of strategic communication (2nd ed.). San Francisco, CA: International Association of Business Communicators. Theaker, A. (2001). The public relations handbook. London: Routledge. Read More

This means that the truck drivers are employed on a contract basis. This is because; in the transport industry, there are prevalent fluctuations of job availability. This implies it would be illogical to employee full time truck drivers who will have to receive exorbitant pays even in low seasons. This is among the many profitability policies incorporated by Mudd transport. The contract based employees total to 200. Operations of Mudd transport are massively dispersed creating an enormous network seeking to net a wider market.

The company operates a depot in Thud which is located north west of WA. In addition, there is another depot located at Flood near Brisbane and another one at Studd near Sydney. To ensure successful flow in operations, Mudd transport employees shift workers totaling to 50 employees per depot. 2. Research analysis Background of the problem It is eminent that life is changing and at an exceptionally speedy rate. This is to imply that the modern life has to different on how the ancestors used to undertake their activities.

For instance, over the past recent years, there has been a prevalent upsurge on the lifestyle diseases reported. Lifestyle diseases emanate from the literal perspective of the word indicating that the perceived difference in lifestyle between the current generations to the past quite has some notable impacts. The magnitude of the lifestyle diseases is undoubtedly overwhelming as the diseases have claimed many lives in the recent past. Unlike the previous generations, the current generations have had the luxury of an evolved society.

This is a society that is highly mechanized and hence relies on technology to achieve many daily and livelihood chores. The repurcations to this endeavor is felt far and wide. An example of lifestyle diseases includes; heart conditions, diabetes, cancer, and many other related examples. The most revealing bit about the lifestyle diseases or conditions is that, some of the affected people do not understand what resonates to the conditions. This would sum up for ignorance but even then, the death rate associated with lifestyle diseases would not decrease.

It is hence essential to educate the modern societal setting to indulge in strenuous activities to evade body muscles inactivity that resonates to an undesirable aftermath (Potter, 2001). In Mudd transport, lifestyle diseases have taken an upfront threatening the livelihood of the contractors as well as employees. After a thorough investigation, the human resource department has relayed a conclusive report indicating that, several employees have developed diabetes. This revelation has gone further to indicate that this condition has resulted to a wanting or dismal job performance.

In addition, the contract drivers have been noted to be record higher accidents on the recent past. This multiplication in accidents results to a high maintenance cost befalling the company in terms or repairs or replacements of the vehicles or machinery. The human resource based report continues to reveal that most of the cases emanate from poor health or inadequate exercise. Additionally, it is notable that there is a general trend in weight gain as pertains the truck drivers and other employees.

This trend paves the way to obesity and diabetes issues. Obesity implies that the drivers become too tired to quickly hence losing focus and concentration that finally resonates to accidents (Cutlip, Center & Broom, 2005). Elaborating the problem It is inherent that something needs to be done to qualm this upsurge in accidents and health issues. However, since the issue revolves around personal health, it is vital to handle it with care to avoid erroneous interpretations (Ferguson, 2009).

Additionally, physical fitness is an endeavor that people dislike talking about hence replicates the complications revolving around the matter. The intention of this discussion is to delineate an amicable communication model that will ensure rejuvenation of the contract drivers as far as their health is concerned.

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