Human Resource Information Systems - Essay Example

Human Resource Information System BUSINESS ASSESMENT: Castle is one of the biggest and busiest restaurants in Northern California. It is a family business that has about eight restaurants in that particular area, with about 350 workers. More than half of them work half day while the rest of them work fulltime. Mr. Jay Morgan, the HR manager, is having a hard time going round all the restaurants every week to perform his duties. He needs to Plan, recruit, hire and attend to questions from them as needed.

He also uses the Excel spreadsheet to prepare the payroll and makes payroll checks using computer applications. In this industry, there is need for the employees to work in a friendly and comfortable environment. Their working environment can only be comfortable if they have things to do with their health looked into; if they get their salaries effectively and other things related to work made easier for them. This will definitely boost the morale of the employees and they do their work effectively (Gupta & Chhabra, 2004).When Mr. Morgan approached me regarding all this for advice as a HR Consultant, I decided to introduce him to the Human Resources Information System (HRIS).

Since he would like to travel less due to the cost of fuel, the HRIS should be able to help him execute most of his work effectively and at cheaper costs. This will save him time, energy, and money.IDENTIFIED PROBLEMS: The HR problems Mr. Morgan is facing will be no more as soon as the use of HRIS is put in place. The main problem was travelling every week, which wasted so much time and was expensive in terms of fuel. The manner in which he made the payroll checks and the use of Excel spread sheet to prepare them would greatly be improved through HRIS.

Some of the HR functions, which will be efficient, in this case are:a) Hiringb) Recruitingc) Salary determinationsd) Personnel data entry and records maintenanceSalary determination is one of the most important functions in this business. The work of HRIS in this field acts as the software for clarifying for data entry, data information, and data tracking. It helps the Human Resources to manage accounting functions and payrolls within the company or business. It is the most efficient and effective way of transacting accounting calculations.

It will provide data, which is very accurate. It can also keep and retrieve big amounts of data making work much easier (Gupta & Chhabra, 2004).HRIS NEEDS ASSESSMENT: The computerization used in the HRIS might create more effective process in the functions above, due to the fact that it has the ability to perform very heavy tasks within a short time. For instance, if the HR needs to pay a huge number of employees, he will only need an HRIS to do the data transactions and complete it. It also has the ability to identify other HR needs.

Maintenance books by data entry makes alterations to accessible programs, to collect and report data as required. Other things that application assists in are, payroll preparations, drawing of monthly trail data, making bank accounting details and salary packaging (Kvanagh & Thite, 2008).Having HRIS can really boost any business if applied, because the efficiency it brings about will save time, energy, and money. Lots of work will be executed, saving so much hence causing the business to make a lot of profit (Kvanagh & Thite, 2008).. References:Gupta, K.

and Chhabra (2004). Human resource information systems: a conceptual approach. Himalaya Pub. House. New York. NY: Himalaya Pub. HouseKvanagh, J. M. & Thite, M. (2008). Human Resource Information Systems: Basics, Applications, and Future Directions. New York, NY: Sage.