Utilizing Computer Operations in Recruitment - Essay Example

Executive Summary The United s Marine Corps Officer Selection Office offers a program to the interested individuals to find the right kind of assistance they need to make it in the field of Marine Corps. Since the invitation reaches those who are duly interested in the program, the number of applicants surely increases every quarter of enrollment. In this paper then, the utilization of a new system to assist the recruiting personnel appointed in the task of accepting applicants would be given a brief introduction and description as to how it should be applied in actual office operation's management need. Through the utilization of new technological applications, the said process of recruiting shall be given the most important development it is expected to take to cater to the needs of the growing number of applicants. UTILIZING COMPUTER OPERATIONS TO SAVE TIME IN RECRUITING FOR INDIVIDUALS TO BE ENROLLED IN MARINE OFFICER PROGRAMS Introduction Computers and the benefits that it provides the society has made the present generation of humanity what it needs in terms of technological assistance. Along with this, several other supporting programs were then produced to be able to give answer to other demands of the society from computing operations. Yes, it just gets better every time. Some programs are created for individuals, while some are created especially for business companies, which are controlling the global economic stability of the society today. All these programs are considered assistance for users for them to be able to have better access to the technological innovations brought about by computing operations. According to an article entitled "Computer-Tool or Tyrant", Computers, through the history of mankind have provided the society with the necessary assistance at times even more than that as it continuously develop for better applications. This claim is especially true when the talk is all about companies who are dealing with multitasking in their daily activities. The storage of the files that are needed to be kept for record could not be done through the traditional file-shelves system. Hence, the introduction of programs and operating systems brought so much ease to this so called corporal responsibilities and duties. In this paper, a suggested process of operations management using the computer office operations shall be presented so as to assist in the process of shortening the time by which an institution approves the application of hopefuls who want to enroll in Marine Officer Programs offered by the organization. Through the said process to be suggested, it is expected that the process of application would become more efficient and the process of approval be less time consuming thus allowing the personnel of the organization to put their attention to more important things such as improving the whole program for the enrollees. The Importance of Knowing How OS Works Living in such a technologically driven world, it could not be denied that the interest of people in the developing systems of computing operations is also growing. As the computing operations and applications develop, the demands of the society from the benefits that it provides for the individuals and the large organizational companies also increases. The discussion that shall be presented herein Technology too, controls the present situation of the global economy. In fact, the internet applications have completely revolutionized the processes by which trade systems are operating in the current business industry. Certainly, it could be noticed that the production of operating systems that are ready to provide business entrepreneurs with the assistance that they need to be able to cope up with the global competition of industries, the global economy tends to grow even bigger and more stable. The discussion that would be presented in this paper then shall give a clear vision on how Linux is able to provide the said needs of companies worldwide. What is it that makes Linux one of the most reliable operating systems for business enthusiasts How do the manufacturers of the said operating system able to come up with the necessary advancements in the applications that they create to be able to suit the needs of the stakeholders of the said product. However, to be able to understand all these, it should first be understood what Operating Systems mean. Every computer system is controlled by an operating system. A pre-programmed system controls the operations that the computer system is supposed to perform. This mainly pertains to the responsibilities of the computer and how it is able to complete the tasks that are further addressed to its performance. At present, the operating systems are referred to as computer programs that are supposed to manage both the hardware and software systems of the entire computer facilities. There are .five main tasks that the OS performs as a program: Controlling and Allocating Memory This task mainly focuses on the capability of the computer programs to assimilate the memory priorities of the entire computer system. To allocate the memory means designating the memory priorities on which its performance is most needed. Prioritizing System Requests Most of the time, the system follows a "first Come First Serve" arrangement. As a result, in multi tasking systems the operations are carried on basing on what request came first, and what has been allocated by the system to come in priority. Controlling Input and Output Devices The input devices are the ones used to enter information within the computer memory while the output devices are the ones used to produce hardcopy of the information entered within the system. The operating systems that is present within the computer makes it possible for the computer device to perform well and do as it is programmed to. Facilitating Networking To be able to connect to others, networking the systems is needed. Once an operating system is programmed to perform such tasks, it would be able to connect two different systems together to be able to have a connected exchange of information and communication as well. Managing Files To manage files means to arrange them on what part of the memory should be utilized by the files. It also sorts out the files with the necessary section of the computer memory should it be stored in. (Source: Warford, J. Stanley. (2005). Computer Systems. Jones & Bartlett Publishers; 3rd edition. ) With the mentioning of the five major roles of the operating systems, it should be clear to the readers how the operating systems make the computer programs and facilities work in coordination with the tasks that they are supposed to complete. Along with these tasks, the operating systems hold for better performance of the computer other responsibilities. The following are called OS services. The computer's operation system's ability to perform the services as mentioned in this part of the review shows the capability of the OS to perform the requested tasks that it is supposed to perform for its operators. More than just the performance and the complex responsibilities of the OS, it could be noted that modern produced OS have a considerably different approach as to the ease of the operators who are able to utilize and benefit from its services. Today, the usage of Graphical User Interface (GUI) devices is already a part of the modern operating systems application. Now, human interaction is then encouraged when taking over the operations that the computers are supposed to perform. During the earlier years, the only interaction of the human operators towards the computer operated systems is by the cards or the input commands that they are able to type through the keyboard inputs. An example of such is the DOS Command Systems. However, in today's present situation, it could be noted that even non-experts of the computer operations could already utilize the services that the computer systems render its operators. As a result, the production of Personal Computers increased, and the people owning such technological devices increased in number as well. (Harris, 2001, 3) As it could be observed, gone are the days when only the large business companies are able to utilize computer devices for their own convenience. Modern day students are even able to carry with themselves cell phones and laptops that are able to help them get along with their student lives through the assistance of technological innovations. Furthermore, modern day operating systems are now capable of providing the best graphical designs possible for the benefit of the users, making information transfer and computer application system much easier to understand than before. Applying the System to the Organization's Tasks (a) About the Process The current system of recruitment that the organization has takes much time and effort from all the personnel involved in the process. Undeniably, the officers of the organization tries hard to live with the old system for a while, however, holding on to that particular system may not be as practical as it seems especially if the number of applicants tend to grow every year. The organization aims to recruit applicants every three months and the respondents to the call naturally rise every quarter. Hence, the need for an adjusted system is considered as a matter of consideration for the administration and the HR department of the company to take. The current system starts with recruitment among 15 recruitment stations that happens for at least a day or so until the number of applicants lessen during the allotted date. After which, the processing of the recruitment falls into a single processing center where the applications are to be clarified, examined and prepared for approval. Once approved for the waiver of permission, the applications are further forwarded back to the recruitments stations to at least mail the applicants who passed asking them to pass in other important documentations in line with the application that they are aiming to complete. (b) Improving System Strategies Between the procedures, it could be noted that mailing to and from the recruitment personnel to the ones who are appointed to approve and back to the recruitment officers again makes the whole process rather confusing and time consuming. Besides, doing the same process all over for supposed 500 applicants for the program would mean tedious working efforts on the part of the personnel. This is the reason why the need to instill computer systems within the process is highly necessary. Doing so would not only lessen the time but would also lessen the pressure on the personnel appointed to handle the tasks mentioned herein. (c) Process Planning and Design The primary aim is to lessen the time and complication of the recruitment process. To do so, the creation of a central data base where the applications are to be submitted to is then suggested. In this system, a serious involvement of modern technology shall be required. The applicants are still to be required to come into a single recruitment area, however, instead of having a written application form to fill up, the applicants are to be asked to encode their details, through the institution's database. Every information encoded within the said system is immediately sent to the central database where the information are all piled up and stored for checking and future referencing purposes. Each applicant would then be given his personal reference number which he would need to hold on to until his application is approved. The reference number shall be permanent as registered in one particular applicant only making it a ready reference for anyone wanting to apply in the program again in the future in case not approved at the current time when he or she applied. After which, the computer is to be programmed to immediately scan the information passed and encoded by the applicants. There would be a standard requirement of information that the computer should automatically identify. IF the required information given is incomplete then the processing of that particular incomplete application would be marked and would not push through to the manual examination process [this process is supposed to take within minutes after submission of the application]. Besides saving time, this would also ease the applicants from coming in and out of the institution just to clarify the primary information that they entered for the database system to store. (d) Monitoring and Control The manual operation of examination shall also be expected to follow through an easy process as it would only cause at least a day to follow through the information and the accompanying documents that the applicants passed during the recruitment day since the computer would immediately flag the application forms that need clarifications or those applications that may not have passed the initial online screening process. The approval of the applications would be easy as well as the confirmations are supposed to be immediately passed on through e-mail. Mass submission of confirmations is a possible task to be completed in just a day reducing the paper works and the time that is to be devoted towards the completion of the said task. The process suggested looks more like the diagram herein: Through the said system of operation, not only would the process be more efficient, it would even gain better results for the assessment process of the applicants to be accepted for the program offered by the institution. Conclusion It is undeniable that with the assistance information technology offers today, the possibility of having paper-less and more efficient work processing could be expected. As for the project management noted above, the entire recruiting procedure could simply take at least a week or so of completion. This would make it easier for the institution to use the excess time to improve the programs that they offer to the clients and further more improve their services to their stakeholders. This is indeed considered a breakthrough in utilizing technology to give better results to human tasks that was once considered complicated by many. Operations management through the use of an efficient operating system would then be easy to go through. References: Silberschatz, Abraham . (2004). Operating System Concepts. John Wiley & Sons; 7 edition. Warford, J. Stanley. (2005). Computer Systems. Jones & Bartlett Publishers; 3rd edition. Read More