Business Requirements-HR - Essay Example

The company, with the use of IS, can enable employees to be trained using virtual training centers and conferences. The quality assurance at different outlets is a major task to standardize as the teams are not the same in different places. Centralized quality standards and assurance procedures may help them to avoid any differences in the quality of products at different outlets. Using information systems to maintain a quality database containing standards and procedures for sharing among various quality teams will result in a centralized procedures and checks.

Using the information systems, the information sharing has become easy and quick. The evaluations can be done online and the tabulation, analysis and consolidations can be done automatically at runtime . the management can now get instantaneous update of the evaluations and performance reports. Hiring and training are major aspects of any HR department. Hiring the right people is attributed to the information systems to a great extent as they allow a bigger reach to the potential candidates. The comprehensive online tests, interviews and testing features allow for a thorough test of abilities and potential of the candidates.

This helps in getting better employees and a more efficient HR department. Trainings are also carried out using teleconferencing and virtual training rooms whereby a trainer in any location can be transmitted to anywhere in the world. The company can train all its employees remotely from one location to any place and at the same time allowing the participants to participate and interact with the trainer and other participants. This allows the trainer to carry out interactive exercise online.Payment correctlyPayrolls are confidential and critical for the employer and the employees.

Using efficient payroll mechanisms is vital for the coffee business. Payroll systems are an alternate to manual payment systems. They are efficient, reliable, fast and provides an easy to use payroll management. New policies, increments and changes in pay structure can all be easily incorporated into the system.Retaining and rewards programsEmployee performance appraisal, rewards and incentives can be applied and handled using the HR module. This allows for a better and efficient integration of the incentive plans, monitoring and rewarding employees based on their performance and to keep them motivated.

The current system does not cater to the needs of appraisals of employees based on their performance and routine feedback. Appraisals take too long to reach the relevant personnel as they require manual and physical transportation of documents. The results are then analyzed and communicated to relevant personnel. This creates a state of risk whereby a poorly rated employee may result in lost customers to the organization.With the implementation of the HR module of