Information Governance and Social media - Coursework Example

Information Governance and Social Media By Why information governance The concept of information governance is the operations and technologies that organizations initiate in order to maximize the value of the information that circulates both internally and externally. The operation will always be successful when the associated risks and costs are greatly minimized. Information is always an important tool in the sector of growth and development thus it should be maintained effectively. There should be great minds that are concerned with making sure that information within various organizations are greatly maintained through the appropriate channels in order to make a vibrant communication within enterprises (Hoveng and Grain, 2011). The information governance is associated with an online system, which allows the National Health Services organizations and associates to asses themselves in contradiction of Department of Health Information Governance policies and standards. In a research that was carried out in England on information governance, it was determined that through the review that occurred in 1997 on the uses of patient-identifiable information, there was designing of principles that was to be used by all the NHS organisations. The chapter was set with consideration of the advantages that information governance had and it explained the reasons for discouraging the upload of personal information on to information technology carried outside hospital control. Information governance is therefore a paramount issue that will always make sure that organizations are on the required context because the power to conferences is relevant information. There are elements within the information governance that an organization acquires thus making extreme steps ahead. An organization will always be active enough when the administration is constantly active in the search for information that will trigger positive changes within the firm. The information governance is always common in prominent firms such as hospitals where there is provision of basic element that is health administration (Hoveng and Grain, 2011). Description and discussion of the conditions that have led to the emergence of information governance Many organizations have adopted the information governance due to various important reasons. The reasons are always associated with advantages that are solemn to the facilitation and implementation of objectives and goals of a firm. Before the adoption of the concept, various organizations were greatly hindered by various factors that created inconveniences in the firm. This concept is always ideal and its implementation has greatly emerged due to the following reasons: Record keeping The concept is always important because the information within an organization should be kept safely for further research and reference (Rivard and Aubert, 2015). The records of past events are always important in an organization because they will always highlight the progress that an organization should stick to and some of the amendments that should be done in order to attain the goals and objectives of an organization. Attendance to victims The victims in the hospital are at times not attended to the way patients should be treated in the hospital. The victims will therefore be treated rightfully without any form of being harassed because they have their rights (Hoveng and Grain, 2011). The advancement in technology will create machineries that will help in the diagnosis of patients making them to get a perfect medication. When information governance is used in this aspect, there is increase in attendance to attendance of victims as there is monitoring of the information. Adoption of the modern technology The concept of information governance is triggered by the fact that there is embracement of modern technology that greatly facilitates the implementation of various primary issues in the organization sector more so the medical department (Wagner and Yezril, 2014). Technology is the main factor that facilitates the principle of information governance thus it must be incorporated in firms that want to adopt the concept. The problems that the information governance attempt to solve The concept of the information governance is a highly classified operation that attempts to solve various problems associated with the organizations that their operations should be kept confidential to the people concerned only. This shows that this factor is always appropriate for operations that are of high value to an economy that should not be shared to other rival parties (Wagner and Yezril, 2014). This will greatly help in the motivation of the organizations into various steps that are of extreme importance. Therefore, the problems that the information governance attempts to solve include the following: Exposure of confidential information The information governance will always strive in order to make sure that the information of the patients who attend the hospital is kept confidential to the department that is concerned. This will help to avoid various misinterpretations from other members of the hospital because they will not be able to access the information of other patients. The patients will therefore be able to access their personal information without any interference because it will be highly classified. Harassment of patients The medical institutions will hardly harass patient at the time they are in great need of assistance because the system will be automatic thus facilitating services within the institution (Rivard and Aubert, 2015). The patients will be hardly harassed because once their details are entered in the system they will easily be attended to without any difficulties. This will bring easy time at the time of operation within the organization because there will be a systematic order in the operation. Time wasting The concept of information governance is always time cautious thus time is hardly wasted during the operation. This operation is always fast enough because it is strongly accompanied by the factor of modern technology that facilitates the operations to be fast enough. When this kind of system is implemented into an organization, it will hardly delay operations, as everything will be handled within the required time with minimum difficulties (Wagner and Yezril, 2014). Organizational case for information governance Information is one of the most crucial strategic concepts that an organization should trigger more effort. Organizations will always depend on information in order to develop effective and efficient goods and services. Through information, organizations will also make critical strategic decisions, process transactions, manage projects, generating reliable revenues, protecting property rights, facilitating marketing and appropriate service to customers. This clearly shows that effective and efficient governance of information is absolutely a way forward to the success of any organization. Even though it is associated with various important issues, there are some negative issues within the information governance concept (Hoveng and Grain, 2011). The concept of information governance is gaining fame on a daily basis as the shareholders, regulators and the constituents are increasingly concerned about the business of an organization in the form of records and practices. The society is also concerned about the administrative, enterprise transparency and other issues that relate to information such as privacy and security of information of an individual (Khosrow-Pour, 2012). These situations are always illuminated by the steady rise of data volumes and complexity that demand accumulating governance and management. An example of a scenario In a description that was given in the Future Forum in January 2012, there was a strong recommendation that there should be a review on information of information governance and the governance should be commissioned to include the recent rules and their applications. There was acceptance of the recommendation by State Health in England. When the review was carried out, the results that were obtained led to appropriate balance between the protection of information of users and the use of sharing the information to improve health care. Through the advantages obtained, this makes Information Governance recommended. The problems that occur in information governance are solved as brought out in the research that was carried out in England and discussed in the Future Forum. What is information governance? Information governance is an ideal concept that embraces technology highly in institutions in order to facilitate the incorporation of the concept in the economy. The concept of information governance is the operations and technologies that organizations initiate in order to maximize the value of the information that circulates both internally and externally. The operation will always be successful when the associated risks and costs are greatly minimized. Information is always an important tool in the sector of growth and development thus it should be effectively and efficiently maintained (Rivard and Aubert, 2015). There should be great minds that are concerned with making sure that information within various organizations are greatly maintained through the appropriate channels in order to make a vibrant communication within enterprises. The information governance is associated with an online system, which allows the National Health Services organizations and associates to asses themselves in contradiction of Department of Health Information Governance policies and standards. Identification, discrimination between and a discussion of a range of definitions Identification This concept was identified several decades ago due to the kind of discrimination that patients were getting at various hospitals. The concept was later implemented in various institutions or rather organizations that were focusing in the growth and development of the society. This is because once an organization can acquire relevant information it is automatic that its progress will be appropriate because this issue addresses paramount strategic management elements. Discrimination The information governance has some negative elements that make it to be criticized. The information governance is always associated with high levels of technology thus its implementation is only reliable to the literate individuals with the needed knowledge. The issue of information governance is therefore easily applicable in the developed countries thus the developing sub-Saharan countries are always disadvantaged. This shows that the implementation of this concept is associated with the fact that a country must be well developed. The developing countries are always delineated from this lucrative concept due to high both initial and maintenance costs that the developing countries can hardly afford. There is always range of definitions because various economies are always viewing this concept through various perspectives. This shows that a definition will develop depending on the economic basis of an organization thus creating a viable meaning. The operation will always be successful when the associated risks and costs are greatly minimized (Rivard and Aubert, 2015). Information is always an important tool in the sector of growth and development thus it should be maintained in an effective way. There should be great minds that are concerned with making sure that information within various organizations are greatly maintained through the appropriate channels in order to make a vibrant communication within enterprises. Example of a scenario Implementation of information governance was perfect but there were breaches in the data that led to discrimination of the system. In 12 months period after implementation, there was report of 186 serious data breaches in the Department of Health involving the loss or theft that occurred in the data and a third was due to unauthorised disclosures. The breaches that occurred were reported through strategic health authorities that lead to a penalty of 500,000 euros. The scope of information governance Recently records always exist in electronic form in almost all organizations. This therefore facilitates the need for implementation of much greater information governance policies. This will automatically ensure that there is an effective and efficient information security and easy location. To be more specific, organizations are increasingly faced with the possibility of high profile criminal, patent, and commercial cases that elaborate evidence from the electronic documents such as e-mail from social network (Khosrow-Pour, 2012). The information therefore should always be presentable and recoverable. The key principles and values of information governance The principles will appropriately identify the critical points of information governance and provide both a quality code of conduct for governing information and the economics through which an effective judgment can be done. Through such an appropriate manner, there is an assurance to the public and society that organizations of all forms are achieving their responsibilities with respect to the governance of information. Because the principles measure paramount attributes of information governance, they will always apply to all kinds of firms that are both private and public sectors. Because the principles are not dependent to other factors of local law and custom, multinational organizations can use the principles to establish efficient and effective operations across geographic borders (Schwalbe, 2010). The principles and values are always essential for administrative and executive management thus helping them on how to manage their organizations. The legislators always facilitate the good conduct in organizations thus making sure that the rules and regulations are followed. The information management professionals’ designs effective and comprehensive information governance and the information help workers to carry their daily activities (Khosrow-Pour, 2012). There are always various principles of accountability, transparency, integrity, protection, retention, distortion, and availability. These factors are very important in the implementation of paramount issues in the information transferability in the organization. The frameworks and models available in the information governance The models and framework available in this issue is ensuring that the medical department is in a position to facilitate patients with reliable information. The factor does not only concentrate in hospitals but other institutions that are in need of development though a good communication system. This shows that appropriate communication within an organization will facilitate reliance on the board of directors or rather management that boosts the level of producing goods and services (Khosrow-Pour, 2012). Studies conducted The issue of information governance has mainly been carried out in hospitals in the United Kingdom. The main aim of the study was to find how keeping the information to patients is relevant in the medical sector. This operation was very appropriate because the organization increased its level of quality service provision to patients. The confidentiality to the information will always make discrimination of patients to be minimal (Preston, 2011). The operations in the hospitals were also highly boosted because the information of the patients was kept in an electronic form that is easy to analyse their progress in medical consultations. Designing, implementation, and evaluation of the information governance programs The information governance programs will always bring positive changes in an organization. Therefore, there should be facilitation of positive changes that will bring attributes that are concentrated on the forward movement. Designing The information governance should be designed in a manner that it is compatible to both public and private organizations. The organizations should always be fitted with systems that are suitable enough to cater for both small and big enterprises. The system should be compatible with the modern technology because the efficiency of this operation of this issue will be appropriate when it is reliable to the modern technology. Technology will always create a factor for easy expansion of the system and the transactions will be fast enough to do its primary functions. Implementation The information governance should be implemented in all regions in order to ensure that there is a uniform growth and development of the economy. This will generally create an opportunity of facilitating changes that are appropriate in the strategic management of various organizations. A platform for the implementation of the information governance is always a vibrant opportunity for ensuring that organizations operate in the manner needed. Evaluation The evaluation of the information governance program is a very vital issue that should be done critically. This is because evaluation is the main point that will determine the way forward of an organization. This concept will always make sure that the evaluation of the practices within a firm is done appropriately. Information governance is therefore a paramount issue that will always make sure that organizations are on the required context because the power to conferences is relevant information. There are elements within the information governance that an organization acquires thus making extreme steps ahead. An organization will always be active enough when the administration is constantly active in the search for information that will trigger positive changes within the firm (Schwalbe, 2010). The information governance is always common in prominent firms such as hospitals where there is provision of basic element that is health administration. The concept of an information life cycle (ILM) and its constituent stages Step zero There is identification of the port and verification of the AS. Consequently, the JAVA will always be in a position of operation or rather running. Step one There is creation of collection such as WebDAV Storage (Smallwood, 2013). Step two Creation of users such as UME Step three- a There is creation of a WebDAV Step three – b There is definition of the Archive store namely XML DAS and Administration. Step four There is creation of HTTP, which is always a destination for XMLDAS such as SM59 Step five There is activation of the HTTP through destination for different for different clients. When the above steps are critically considered, there will be an opportunity to facilitate the concept of an information life cycle and its constituent stages (Smallwood, 2013). The stages are paramount because they facilitate an efficient and effective system in the information sector. Procedural practices and tools This concept is always associated with factors such as audits and taxonomies. The auditing factor is always an important tool within an organization in the element of communication. This is because the auditing procedure will evaluate the financial position of an organization that will automatically create a platform of good performance (Smallwood, 2013). The auditing will always be relevant when the appropriate procedures are operated through the books of accounts. Structural practices This concept is always associated with factors such as risk planning, strategic planning, and policy development and decision rights. It is clear that this concept is greatly associated with the Porters Five Strategic Framework concept. This principle is greatly associated with the board of directors and the management because these are the main bodies that are associated with decision making which in turn creates an effective structure of an organization (Giordano, 2015). Relational practices These elements of growth and development are associated with the proper implementation of information governance. Examples of these factors are such as learning and development. The learning element is associated with the new ideas that are made understandable to occupants of the regions where the operation is taking place. Development is always brought about by the fact that the information governance is always related to technological advancements that are always environmental cautious through making sure that there is a positive change within the surroundings (Preston, 2011). Areas where the information governance should operate There is no specific area for the operation of the concept of information technology. This is because every part of an economy should be developed. Centralization of resources is always dangerous for a country because the growth and development will not be uniform. The information governance should therefore be implemented in all regions within all kinds of organizations in order to enhance uniform distribution and utilization of resources. The possible enabling and constraining organizational factors The article hardly concentrates on the enabling and constraining organizational factors because the concept of information governance will always concentrate on the development of an organization. Implications for Organizations and Individuals The information governance has various implications to the organizations. The implications are always associated with the high initial and maintenance costs. This is because there is association of advanced technology that the organizations may find to be too hard to digest in the system (Giordano, 2015). Individuals will always find it hard to understand this concept unless they are greatly attached to the modern technology that is in constant change. These implications are always complex that they can be solved through a critical evaluation. The consequences of implementing the information governance Consequences are always associated with both positive and negative factors. Some of the positive factors associated with this concept are as follows: there is time saving within organizations that have adopted the information governance system (Wagner and Yezril, 2014). Another positive factor is the fact that information governance will always save storage space of information within an organization. There are also negative factors within the consequences. For instance, there can be some important information that can be hidden to clients and they should know it. This can easily lead to misinterpretation of the procedures involved (Giordano, 2015). There can also be a negative aspect because important information can delay for long without being communicated to the relevant audience. References Giordano, A. (2015). Performing information governance. Upper Saddle River, NJ: IBM Press. Hovenga, E., and Grain, H. (2011). Health information governance in a digital environment. Jansky, L. and Uitto, J. (2005). Enhancing participation and governance in water resources management. Tokyo: United Nations University Press. Mayer-Schönberger, V. and Lazer, D. (2007). Governance and information technology. Cambridge, Mass.: MIT Press. Norfolk, D. (2005). IT governance. London: Thurgood. Rosenau, J. and Singh, J. (2012). Information technologies and global politics. Albany, NY: State University of New York Press. Smallwood, R. (2013). Information governance. Van Grembergen, W. (2014). Strategies for information technology governance. Hershey, Pa.: Idea Group Pub. Von Solms, S. and Von Solms, R. (2009). Information security governance. New York, NY: Springer. Demetriades, D. (2013). Information technology. Oxford: Oxford University Press. Khosrow-Pour, M. (2012). Encyclopaedia of information science and technology. Hershey, PA: Idea Group Reference. Preston, P. (2011). Reshaping communications. London: SAGE. Rivard, S. and Aubert, B. (2015). Information technology outsourcing. Schwalbe, K. (2010). Information technology project management. Cambridge, Ma.: Course Technology. Wagner, C., and Yezril, A. (2014). Global science & technology information. Santa Monica, CA: Science and Technology Policy Institute, RAND. Read More