Goodwill and routine emails - Essay Example

For this reason, the audit accounts for the last financial year show good a performance of the branch. This is because there was an increase in profits as a result of a decrease in the expenses. With this being said, the head office has given recommendations us to go to other branches to train our fellow workmates on how to achieve the same goal. To show my appreciation as the team leader, I will be rewarding each one of you during a special dinner that will be held on February 15, 2013 from 8.00pm. I encourage you to invite your friends and families to attend.

Regards, (Name) Chief Accountant Summary Analyzing the routine e-mail, it manages to give information on when and where the meeting will take place. The application of this principle is to help the employees prepare well for the meeting. The email has a positive tone and language which help encourage the readers to attend the meeting (Goleman, 2007). This also helps to avoid offending or alienating any individual. The email is clear and direct with short sentences, and the agenda addresses the specific items that will be discussed.

This helps the reader understand and interpret the email easily (Campanizzi, 2005). Looking at the goodwill email, it maintains the good will by appreciating the employees for their hard work. This principle is important because it will encourage the account assistants to maintain the excellent performance as they feel that management recognize their effort. This will also help maintain the professional relationship between me, their head and the account assistants. Looking at both e-mails, the writing format is professional and the layout is standard.

The language in use avoids slang, idiomatic expressions, and a lot of technical words. This helps the recipients to understand the emails easily. The two emails have appropriate subject lines that describe the content of the mail. This helps the readers have an idea of what is in the e-mail and also helps them know that the email is worthwhile. This outcome is significant because in most cases, professionals get many emails in a day and rely on the subject of the e-mail to know important e-mails.

The emails have paragraphs that reduce the information that the reader has to look at and makes the e-mail presentable. This principle is important because the use of paragraphs relieves the reader’s eyes and makes the reader kinder to the email. The reader then becomes interested in looking at the e-mail (Jerz, 2000). Bibliography Campanizzi, J. (2005). The Write Stuff for Quality. Retrieved 02 06, 2013, from http://qpc.co.la.ca.us/cms1_035856.pdf. Goleman, D. (2007). Job Market. E-Mail Is Easy to Write (And to Misread) . Jerz, D. (2000).

E-Mail: Ten Tips for Writing It Effectively. Retrieved 02 07, 2013, from Jerz's Literacy Weblog: