Recruitment Process in Talent Seek Organization - Essay Example

? Case Study Analyses Management summary The following report provides an analysis of the recruitment process in Talent Seek (TS) organization. It contains insightful information on the setbacks the current recruitment system has. These problems include; untimely feedback from the interviewee’s referees, unreliable, Information Technology (IT) solution (GovSource), lengthy bureaucratic process, untimely feedback to interested applicants, limited empowerment of employees, pre-meditated prospective candidates by clients. The report also includes the methodology recommended for trying to rectify these problems. It entails a combination of strategies. However, the Six Sigma strategy proves sufficient in making the entire process efficient. The team can achieve this through the implementation of the following measures: Immediate measures: Improve the ease with which GovSource is accessible by users Eliminate the intermediate bureaucratic processes which lengthen the recruitment process Improve communication between TS and the interviewee’s referees to enhance timely feedback Provision of timely feedback to interested applicants Efficient advertising Long-term measures: Identify client’s prospective candidates before advertising the position Change GovSource to a more efficient IT solution Restructure the recruitment process empower people to make some decisions without having to make consultations Introduction The following report identifies the following problems in the recruitment process. They include; untimely feedback from the interviewee’s referees, unreliable, Information Technology (IT) solution (GovSource), lengthy bureaucratic process, untimely feedback to interested applicants, limited empowerment of employees, pre-meditated prospective candidates by clients. These all contributes to making the entire recruitment process tremendously lengthy. The identification of the problems helps in the formulation of a time-specific plan, which helps in prioritizing. The application of the Six Sigma and other strategies will help make the process shorter. TS can, therefore, hope to see a transformation in the near future through effecting the recommended changes within the different departments concerned with the recruitment process, for example, IT, Human Resource, Advertising and Administration departments. 1.1 Approach The approach used includes the implementation of the recommended measures using a combination of strategies, for example, Six Sigma. The initial phase involves analyzing the current state of the organization in order to identify the problems affecting it. The next step is finding suitable solutions to the identified problems. Categorizing the problems on the basis of the departments affected proves to be the most suitable way of solving them. Different timelines allocated to the implementation of solutions also helps the organization prioritize. A review of the implementation costs is also done, in order, to help with the organization’s budgeting. Therefore, the team’s report integrates these approaches to come up with a single compact one which is easy to comprehend and follow. 1.2 Project overview After outlining the approach to be used, the team came up with a project overview. Their main focus of the entire project relies on the departmentalization of the identified problems. Those, which seemed feasible, enough to be solved in the least time possible took priority over others. The time estimated for their implementation ranged between 2 to 6 months depending on the solution to be implemented. On the other hand, the long term measures identified by the team required more time. Their implementation required over 1 year for success to occur. They also relied on the availability of funds, for example, the changing of the IT solution to one which presented the organization with more options while offering maximum efficiency. This would, therefore, allow for progress in the improvement of the recruitment process of the organization. 1.3 Methodology The Six sigma strategy showcases its ability to work well when changing processes within an organization is a suitable methodology. It allows for an in depth analysis of the entire process, which needs to be rectified. In addition, it offers those charged with the implementation task an easy step-by-step guideline, which will assist, them in their endeavors. This methodology offers quality improvement on the process needing rectification. It requires the use of continuous efforts shown by all those involved in the project for successful results to be realized. Six Sigma has the following steps: Definition of the problem Measure key aspects Analyze the data Improve or optimize the current process Control the future state process 1.1.1 Definition of problem Analyzing the current recruitment process used by TS helps the team compile a list of possible problems. This, therefore, lays the foundation for any future recommendations and progress to be made. It also helps the team to cast a spotlight on possible problems, which had not caught the organization’s attention. For example, the organization might be unaware of the consequences, which arise, from unreliable feedback in the case of applicants. These applicants lose the zeal to apply for future positions advertised by the organization because it already registers in their minds not to expect any feedback after applying. This affects the image of the firm and might lead to long term negative effects. 1.1.2 Measure key aspects The Six Sigma process requires the team to measure the key aspects of the process within the organization. This succeeds through the collection of relevant data from the organization. For example, in the case of TS; an analysis of the roles played by every department in relation to the recruitment process will yield helpful data. Departmentalization of problems makes the process of solving them easier. This is because it pin points the location of the problem. Therefore, implementation of solutions occurs towards a specific location instead of the entire organization. 1.1.3 Analyze the data Data analysis helps evaluate all possible solutions. This is an efficient way of identifying solutions which are more likely to work instead of adopting a trial and error methodology, which might, prove costly to the organization. It also allows the team to compare and contrast the data to other data collected from other organizations facing similar problems. This helps them borrow helpful strategies that these firms used while staying clear of the mistakes they made when trying out different strategies. In the long run, this helps save the organization on time and employee effort used in the implementation of a futile strategy. In the case, of TS many resources used in the advertising of positions for a client who already had prospective candidates in mind caused enormous losses for TS. This is because these client default on their payments since they have already found the candidate on their own to fill the vacant position. 1.1.4 Improve or optimize the current process Some aspects identified to be the cause of the problems might require improvements or removal. This stage of the Six Sigma helps in the identification of these aspects making it easy to implement changes required. The team offers alternative solutions to the organization. Hence, the organization has the mandate to decide on what to do next. 1.1.5 Control the future state process The IT solution GovSource proved to be among the problems lengthening the recruitment process in Talent Seek organization. Changing it to another solution is among the long term measures suggested. In the event, the new IT solution backfires TS can detect it early and seek knowledgeable specialists to rectify the solution. This provision of the Six Sigma allows for early detection of deviations from targets. The organization is, therefore, able to detect malfunctions early enough before other problems arise. A problem undergoes a thorough analysis, and, identification of a solution follows allowing the organization to remain on schedule and achievement of set target. Conclusion The team’s recommendations to shortening the recruitment process in Talent Seek organization proves to be insightful and shows the promise of success. It is also an easy to follow procedure which the organization can handle internally while seeking extremely limited outside help. References Mikel J. Harry, R. S. (New York). Six Sigma: The Breakthrough Management Strategy Revolutionizing The World's Top Corporations. 2006: Currency. Retrieved from Six Sigma. Read More