The Best Way to Organise, Manage and Motivate in Organisation - Essay Example

Management Word count (1569) The best way to organize, manage and motivate in organizations Introduction When the term organization is mentioned, the role played by a manager comes in mind. An organization depends highly on the skills of a manager and how he carries out all the elements of management1. An organization includes a group of people who are willingly cooperating and effectively for a common mission. Organization seeks to know what is to be done and who is to do it. Organizations are structured to give better management, but the performance of the people or rather the employees who fill these positions determine the success of the organization regardless of the organizational design itself. The role of a manager in an organization entails the five key elements of organization; controlling, planning, organizing, leading and directing. Good organization depends on a number of principles such as the principle of objective, analysis, simplicity, functionalism and departmentalization, centralization of authority and responsibility and limited span control. There are various things that are linked to organizational management but most importantly a manager should be efficient in time management, embrace teamwork and capable of motivating the employees and associates towards realizing the goal of the organization2. Discussion In the field of management, a manager who is focused on leading an organization to success must know how to delegate the administrative details of his position and also know how to control and plan time. In addition, an effective manager should train and develop the employees to prepare themselves to assume the delegated duties. Being a good organizer and planner is one significant role that the manager to any organization is entrusted with and must be willing to share the credit of a job well done with the subordinates. As people enter an organization, there is always a person who will share their experiences at work and train us in an attempt to realize successful employment. This individual is usually the manager. There are various skills a manager should possess in order to manage an organization best. Effective managers see it as their job to help people grow in their career in line with the goals of the organization. A manager also strives to see that mistakes are not repeated. He ensures that the environment is conducive for working. There are three levels of skills a manager should have for the success creation in an organization. The first one is the level of getting it done3. Here is where the five elements of management are developed. Planning is essential skill of managing in an organization as it entails identifying and selecting the right goals. Managers need to in a position to lay realistic ideas and come up with goals that are most significant for the organization. Next in this level, the manager needs to organize through structuring working relationships in a manner that allows the members to work together towards achieving the organizational goals. Organization is important when a manager has developed a plan as the manager places employees in positions that best meet the expected outcomes of the organization operations. At this stage, the manager is expected to lead through articulating a clear vision and enabling the subordinates understand the part they are playing in the organization. In addition, the manager is expected to control by evaluating how well the activities are in line with the goals and also maintain and improve performance. The next level encompasses learning the skills required to achieve great organizational structure. Here is where a manager has to be efficient in the skills of motivation. Motivation is a psychological force that determines the direction of an employee’s behavior in the organization4. In addition, it determines the person’s level of effort and their persistence. A manager should not work to control motivation but should create conditions that enable employees want to be motivated and hence motivate themselves. When such as scenario occurs, it is best said that the manager motivates because he or she has helped to come up with an environment where people are energized and motivated to work towards successful results. The last level is time management. It is the ability for a manager to control their time, and that or the organization. It entails knowing that all jobs have been done and then bringing on board a system and abiding by it in order to achieve the desired goals. When a manager exercises good time management, the results are always remarkable and the SMART objective reached5. Motivation is one of the most significant elements that determine the success of an organization. Every organization experiences changes within time. Management should be focused towards helping the employees fit and adapt to the changes that are presented by the organization. Preparing the employees can reduce errors and eliminate the unproductive time wasted on learning and adapting the new equipment, techniques, structure and strategies6. To be a constant level of competition and remain up to date, organizations need to work on and update the skills and knowledge by doing several trainings. Motivation is essential in organizations since some factors may be lack to be accessible. Being motivated help employees perform regardless of the available obstacles. There are many ways to ensure that the employees are motivated for instance staying accessible, showing results, providing answers for the changes taking place in the organization, providing clear expectations and targets, ensuring production of challenging and meaningful work and providing feedback. Employees who are motivated not only boost personal performance but also help to boost the performance of the organization7. Teamwork is also a way to ensure that an organization performs best within a short time. An effective manager in an organization should embrace teamwork among the members. Teamwork enables people to share ideas among their team in relation to the shared task8. It involves each person giving an idea and participating in decision making of the way forward in doing an activity or in the process of problem solving. Teamwork also saves time within an organization. Things get done much faster and efficient. When a group or team is assigned a task or responsibility, it is more likely that it will be done in less time with so many areas covered all at one time. Another merit of teamwork is the ability to account for weak areas. People are diverse, and each has their strengths and weaknesses that differ a lot. When people come together to do a similar task, it is easier to get solutions through each stage since there are possibilities of having one or two persons who are conversant with an identified area of weakness9. At workplaces, teamwork improves relationships among the work mates and the management of an organization. These relationships results to teamwork not only in the workplace but also outside work. In additions, it brings about job satisfaction and morale to engage in even bigger tasks. One thing that is essential for any manager to invest on in business or organization is teamwork. It saves a lot of time and dependency on the manager hence increasing productivity10. Conclusion For successful organizational management, so many factors are interrelated as this paper has illustrated. It is important to note that the three levels of management skills that have been discussed are put into practice. A manager should be a leader who energizes his or her team as opposed to being a leader who sucks energy from the subordinates11. They should bring passion and positive energy every day to the workplace. There is also need for a manager to be a communicator and act with integrity. Employees are more than motivated when they have leaders who can listen to them during good and bad times. After listening and consulting, the manager should work with the employees to come up with a solution for the problem. It is important to note as a manager, there are some things within the organization that are out of your reach, and it is only through interaction with the employees that one can come to know them. Time management, teamwork, and motivation have proved to be essential in a successful organization. With these factors, a manager can be assured of reaching the organizational goals. Bibliography Cameron, E., & Green, M. (2004). Making sense of change management a complete guide to the models, tools & techniques of organizational change. London, Kogan Page. Catlin-Legutko, C., & Klingler, S. (2012). Organizational management. Lanham, Md, AltaMira Press Doyle, S. (2005). The managers pocket guide to motivating employees. Amherst, MA, HRD Press. Ellis, C. W. (2005). Management skills for new managers. New York, American Management Association. Johnson, P. (2004). Fundamentals of collection development & management. Chicago, American Library Association Salas, E., Bowers, C. A., & Edens, E. (2001). Improving teamwork in organizations applications of resource management training. Mahwah, N.J., L. Erlbaum. Sanchez, R. (2001). Knowledge management and organizational competence. Oxford, Oxford University Press. West, M. A. (2012). Effective teamwork practical lessons from organizational research. Chichester, West Sussex, BPS Blackwell. Read More