Facilitation Guide - Essay Example

Facilitation Guide Facilitation Guide IntroductionIn every company, the success of set strategies and approaches for improving the effectiveness of the company depends on their implementation. For this reason, there is the need to ensure that people leading the meeting and discussion have a deep understanding of the particular emerging issues in the company and industry. The need to have a facilitation guide is important in that it ensures a coherent flow of ideas, meaning that the set objectives can easily be achieved in the most effective way. According to Kremer (2008), in meetings, facilitators have the responsibility of ensuring that they set the agendas to be used in the discussions, monitoring the group’s activities and ensuring that all the set items have been discussed. In undertaking this activity, the facilitators proposed varied ideas and opinions in a bid of ensuring an active participation of all the members present in the meeting (Kremer 2008). Therefore, they have to ensure that they encourage active participation by all the people present in the meeting. This paper presents a facilitation guide for a meeting to be held by Helix Inc. in a meeting with their staff. FG: Generating a List of Ground Rules Setting: Following the fact that most of the staff attending the meeting are located in different location in Europe, the setting for the meeting will be on the Blackboard Collaborate platform. In this case, the participants will be expected to join and follow the proceedings from their different respective locations. Purpose: The main aim of this meeting, which has been called by the company’s CEO, Jane Elliot is aimed at finding an understanding into some emerging developments in the company. For instance, the CEO seeks to have an understanding into how the company’s revenues have been accounted for, following its inability to land various global accounts recently. Participants: the main attendants in this meeting will be the company staff, involving different cross-cultural teams that focus on various communication issues at the company. Possible issues of discussion Team members from different company departments representing various cultural and communication styles Management of company accounts Establishment of a reliable and effective organizational culture Tensions in the company’s mode of operation, which is threatening to affect the company’s operations Opening (6pm ET to 6.05pm ET) I take this opportunity t welcome you into this meeting, which is expected to ensure that our company creates and maintains its competitive advantage. I would like to thank all the staff that have made it to this meeting, hoping that the discussion and into recommendations will be actively implemented in ensuring that Helix creates and maintains its position as the best company as far as the production and sale of various technological programs for company operations is concerned. This meeting will be used in setting the expectations for the company’s operations, which will be essential in developing its expected competitive advantages. Finally, I would like to welcome the participation of everyone in this discussion. This is the only way through which the set goals and objectives can be achieved. Purpose: The main aim of this meeting is to shed light on the different ways in which Helix Company can develop and consolidate on its competitive advantages by examining some of the emerging issues. Outcome: the main outcomes in this meeting will be a clear documentation of the way in which company staff will be expected to communicate their views and sentiments over various company practices. Information Gathering (6.05pm ET to 6.20pm ET) The purpose of this information gathering session will be helping us to interact and share crucial information that is helpful for the success of this meeting. Every participant in this meeting will be expected to take a few notes on ten issues that need to be addressed in the meeting. At the appointed time, everyone will be given an opportunity to air the views and sentiments. As the discussion begins, each one will have around five minutes to makes their contributions. However, if anyone will not have an item to contribute, then he/she can simply say “pass” so that the next person gets the opportunity to make their contributions. After the first round, there will be a discussion of the highlighted issues, where questions will be asked and answered by the management or any staff that has an answer to the particular question(s). List Review (6.20pm ET to 6.25pm ET) In this session, if anyone feels that there is something that has been left behind in the discussion and is important for the meeting to discuss he/she has the opportunity to express it. Additionally, this session examines any other business that has not been addressed. It is important that the meeting ends when all the items have been fully discussed for implementation to be made as we disperse to our respective work stations. Reaching Consensus (6.25pm ET to 6.30pm ET) At this juncture, it is important to ensure that everybody is in agreement with the recommendations that have been passed by the meeting; therefore, this stage aims at giving another opportunity for whoever may not be in agreement to express their opinion on how the recommendations can be implemented. Therefore, is there is no one with a contrary opinion, then it means that all that has been discussed will be put into active use. It is expected that there will not be any cases of sabotage to the agreed directions and plans. Closing (6.30pm ET to 6.35pm ET) As we come to the end of the meeting, I would like to register my appreciations to everyone that has made to this important company meeting an contributed in the different issues that have been discussed. I would like wish everyone the best of luck as we embark on the agreed recommendations to make out company the market leader in this industry that has many emerging businesses. Remember the success that will be achieved in this company is not an individual effort, but the combined effort of all the people represented in this meeting. Therefore, let’s put our best foot forward in ensuring the success of Helix inc. References Kremer, D. (2004). "Rules for Improved Meetings. (Viewpoint)" Fairfield County Business Journal,12(2): 32-9. Read More