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Project Task-List - Essay Example

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The workshop requires heavy arrangement because attendees are coming in from various regions of the country. Part of the preparation is to set up the…
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Essay, Computer Sciences and Information Technology Project Task-List Introduction The task in this project involves organizing a training session for a company to cover 2 days away from the site of working. The workshop requires heavy arrangement because attendees are coming in from various regions of the country. Part of the preparation is to set up the meeting venue, accommodation space and facilities.
2. Project Objective
The objective of the project is to ensure that every resource and logistic is in place to enable the training be a success. It is also aimed at effective time management through the scheduling of the tasks and subtasks as well as the regulation of the scope of the project. Additionally, the project aims at the creation of a supportive environment and relevant training materials for the training to be conducted.
3. Scoping Boundaries for Defining the Project
The scope of the project is limited to the organization of the meeting as well as the arrangement and preparation for the travel and accommodation of the people to attend from the various regions. Of course, this involves the process of sourcing for the necessary resources to facilitate the training. The preparation for the meeting requires the decision on the offsite venue and the accessible locations for accommodating the people attending the meeting.
4. Description of the Tasks
The tasks involved in the project are broken down into subtasks in a work breakdown structure to integrate the timing of the project tasks and the available resources. This is shown in the chart presented in table 1 below.
Table 1: Work Breakdown Structure
Task Name
Duration
Start
 
3-May-15
 
10-May-15 
Resources
Workshop Organization Project
1 day?
5/5/2015
 
S
M
T
W
T
F
S
 
S
M
T
W
T
F
S
Preparation for the Workshop
6 Days
5/5/2015
 
 
 
 
 
 
 
 
Communication to the Participants
4 Days
5/5/2015
 
 
 
 
 
 
US$ 300
Preparation of Training Materials
3 Days
5/5/2015
 
 
 
 
 
Stationeries and US$ 30
Gathering of Equipment
1 Week
5/5/2015
 
 
 
 
 
 
 
Public Address System
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Arrangement of Accommodation
6 Days
5/5/2015
 
 
 
 
 
 
 
 
Hotel Reservation
3 Days
5/5/2015
 
 
 
 
 
US$ 1200
Payment for Accommodation
9 Days
5/5/2015
 
 
 
 
 
 
 
 
 
 
 
US$ 2500
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Preparation of Facilities
9 Days
5/5/2015
 
 
 
 
 
 
 
 
 
 
 
Seeking Authority for use of the Facilities
5 Days
5/5/2015
 
 
 
 
 
 
 
Stationery
Cleaning the Facilities
11 Days
5/5/2015
 
 
 
 
 
 
 
 
 
 
 
 
 
US$ 500
5. Description of Resources
Most of the resources in this project are in monetary terms. With the exception of the stationery and the public address system, all other resources required for project demands availability of funds. The approximated values of find requirement are presented in the work breakdown structure in table 1 above.
6. Measurable Deliverables in Relation to the Project
The deliverables required out of the project include a sound training plan for the offsite workshop, indicated or measured by the number of topics prepared and the marks scored by the people attending the meeting in the evaluation. The second deliverable is a report of attendance showing the number of people who attended the training, the accommodations available and the utilized facilities. The final deliverable expected out of this project is the summary of the project plan, showing a descriptive statistics of the resources required, time consumption and starting date of every task.
Table 2: Summary of Time Consumption
Activity
Days
Preparation for the Workshop
5
Communication to the Participants
3
Preparation of Training Materials
2
Gathering of Equipment
1
Arrangement of Accommodation
5
Hotel Reservation
5
Payment for Accommodation
5
Preparation of Facilities
5
Seeking Authority for use of the Facilities
5
Cleaning the Facilities
3
The analysis of the time consumed in the project are summarised in figure 1 below.
Figure 1: Time Consumption Summary Read More
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