The Cleveland Clinic Integration - Business Plan Example

High Level Plan- Final Plan (PROF) The Cleveland Clinic Enterprise Integration Project Plan General Information This plan includes true and originals information Project Name: The Cleveland Integration Date: Controlling Agency: Modification Date: Executive Summary Information to be provided in this project summary area was stated during the project concept phase and is included here. This includes project name, original estimates, plan revision numbers and points of contact. Business needs / problems The requirements on business needs and problems will recommend on the appropriate solutions in the project and these solutions will link to the to business need which will be important to spent the necessary time covered by the project. Ideas will be analyzed according to problems faced in the project organization (Marchewka, 2006). Statement of Work The project will take a period of six weeks and handle each department in Cleveland Clinic. Project objective To develop a high care quality service to outpatient and inpatient Project Approach Projects approaches will involve stages starting from initiation, planning and design, construction, monitoring and evaluation and lastly the completion stage. Project Scope Statement Product services in this project will characterize functions and features in project scope and it will be part of overall project. On the same, it will involve information from necessary stakeholders involved in project. It will also include all the sections covered in overall project plan including system development life cycle (Marchewka, 2006). Projects Results/Completion Criteria Projects results involve outcomes, visions and benefits of overall initiative plans developed in the project. Content of the Project Work breakdown structure shows subdivision of effort required to achieve an objective of a project. This helps in providing a common frame work for natural development of overall planning and control of a contract which shows basis for diving work according to techniques, schedule cost and labor (Jim, 2005). Critical Success Factors The most important factors for critical success in project will be use of involvement, executive support, clear and organized business objectives, emotional maturity, optimization, and project management expertise, skill resources, Execution, tools and infrastructure. Technical Projects Components High level description of process for assessing software, hardware and network needs is based on incremental development (Jim, 2005). There will be use of software in promotion of adaptive, planning, development and delivery approach. Project plan documents summary Work breakdown Structure for Cleveland Clinic Enterprise Integration WBS Element Activity/Task Name Effort/ Duration Cost 1.0 Initiation Familiarization Communication and introduction of personals and trainers 1 month/ determined to understanding $ 140 2.0 Planning Project Planning Implementation and materials gathering 1 week $ 120 Kickoff Meeting Meeting with people and making up discussions 1 week $ 300 Process Discovery Implementation of recovery strategies 1 week $ 500 Software Selection and Procurement Selection of software and outsourcing procurement officials and installation specialist 1 week $ 1000 Hardware Selection and Procurement Selection and purchasing hard wares like memory cards hard disk and flash disks for information storage. 1 week $ 700 Networking Selection and Procurement This will include selection of Local Area Network 1 week $ 1200 3.0 Execution Hardware Installation This will mark the beginning of installation of hardware 2 weeks $ 780 Network Configuration The network will be configured 2 weeks $ 230 Software Installation and Configuration The software will be installed into devices 2 weeks $ 78 Software Integration All software will be integrated 1 week $ 45 System Testing Every system will be tested 1 week $ 130 4.0 Control Control Environment This will ensure environment safety 1 week $ 460 Change Management Management will be changed 1 week $ 50 Security Both information and physical security 5 day $ 700 Technical Support Technical support provision 5 days $ 590 Disaster Recovery Training Training to the staff 5 days $ 680 5.0 Closeout Demonstration Meeting This will include testing and practice 5 days $ 150 Training Training will take place to ensure staff proficiency 5 days $ 700 Follow-up Site Visits Follow-up will ensure implementation 5 days $ 240 Resource plan Resources will be acquired from government agencies and financial institutions loans. Project Schedule This will provide project schedule using a Gantt chart to plan and report progress within project area. Various tasks are necessary in completing the work grouped in form of work break down structure where by the necessary resources are estimated and cost in each activity is allocated appropriately giving out total project cost (Marchewka, 2006). Risk Management Plan This will provide a description of all the risk identified for project and plan management throughout out project time. It will help in preparation to foresee risk and define responses to issues. It will have a periodically review by project team to avoid having the analysis and not reflective of actual potential risks (Marchewka, 2006). Quality control plan This will provide a quality plan that defines person’s responsibilities for project quality assurance, procedures used and resources required to conduct quality assurance. Communication plan In this case, there will be definition of information needs of the project stakeholders and project team by documenting what, when, and how the information will be distributed. Change management plan This provides project team with a change management methodology for identifying and controlling project scope. Company Enterprise Integration Resource Plan Resource Profiles The major resources needed include people, money, equipment, facilities, materials and supplies, and information technology. Project Resource Information Resource Cost Estimate Availability Output People 100 per day 70 attendances 60% of the outcome Money 1000 per day All All Equipment 50@$1000 less Was excellent Facilities 1 hall @$1000 Quite well Well Material and supplies 5 trips all well Information technology $1000@ all well Resource staffing plan Shows the number of personnel, by type, that will be required on the project on a monthly basis Personnel Category Month 1 Month 2 Month 3 Month 4 Month 5 Month 6 Management 5 5 5 4 4 3 Control 10 15 20 20 22 25 Installation 8 8 6 6 5 4 Training 3 3 3 3 3 3 Follow-up 10 10 10 10 10 10 Company enterprise project schedule This will provide project schedule using a Gantt chart and schedule which include milestone, task dependencies, task duration, work product delivery dates, quality milestones and actions items. Risk Management Strategy This outlines out the risk management methodologies to be used, the risk assumptions, the roles and responsibilities, the timeframe, risk ranking techniques, establish thresholds, define risk communication and develop risk tracking processes (Schwalbe, 2010). Prioritize risk- involves a way of identifying management risk in the project Develop a risk register This will involve risk factors like earthquake and floods. Cases like outbreak of diseases and fire tragedy may arise up in the project. Scale for risk assessment Risks will be accessed in respect of the time they occurred. Professionals will determine the likelihood of the risk to take place in the region. They will determine the probability of a certain risk occurring at the compound. Probability of occurrence Some of the risks like fire have a high chance of occurring while others like floods chances are rare. Impact of occurrence In case of there will be negative impact on the budget cost because of the occurrence. If risks occur, it will cause a great change to budget cost. Probability The most vulnerable risk is diseases and fire. They can take place during the implementation of the plan. Others like earthquake and floods have rare chances of taking place Level of impact Risk occurrence can lead to collapse of the plan or the entire clinic operations. Multiple values to create a risk index- 1.0 Earthquake 2.0 Fire 3.0 Floods 4.0 Diseases Risk management In the plan the risks needs to be mitigated. For fire, sharing is the best method since insurance companies will compensate for the loss to ensure continuity of the process. Earthquake, best mitigation plan is prevention. Installation of earthquake absorbers will be appropriate. For Floods and Diseases acceptance will be appropriate since the chances of taking place are rare. Quality control plan Quality check will be done twice during the project by outsourced professionals. Quality Assurance This will helps in checking assumptions and criteria for data selection in documentation and consistency of work. Project Monitoring and Control This is reviewing the work systematically from the starting point to the last stage in management plan. Project Team Quality Responsibilities The will ensure high quality of products and services (Schwalbe, 2010). Communication Plan Stakeholders include CEO Central Bank (Grey Swift), Former UN Secretary General (Kofi Anan) and business men like George, Stephen and Megan. Sponsor will provide funds. They will be answerable to stakeholders. Project manager will manage all operation and report to stakeholders Project team will report to project manager Procurement will be conducted by professionals under project manager. Quality team will report to Project team Information Type Different types of information will disseminated through electronic mail by emailing and sending to appropriate people (Jim, 2005). Existing system Communication system like internet, phone call will be used. Length of evolvement Six weeks Environmental consideration Political environmental issues like corruption will be put place as an issue of concern in consideration of stakeholders. Methods for updating communication plan Role and responsibilities Project sponsors role and responsibilities in the project will be providing funds to the project and initiate on sustainability after withdrawal of funding program. Project manager The role and responsibilities of project manager it to control the project programs Customer /client management They will be responsible in corporation with the manager and perform duties in the project. Customer /client staff Role and responsibilities pertains putting the work in to practice in project. Project team leads Their roles and responsibilities will involve leading and organizing the project work to ensure efficient and effective quality work. Project team members Project team members will have the responsibilities of monitoring and evaluating the project procedures. References Jack T Marchewka (2006). Information Management Technology: London. Wiley India Pvt. Limited. Kathy Schwalbe (2010). Information Management Technology. New York: Rosen Publishing Group. Taylor Jim (2005). An inside view of the future of communications planning. New York: John Wiley & Sons Ltd. Read More