How Microsoft Office is Used in Businesses Today - Research Paper Example

The software allows the user to type, edit, save and format a document which can later be printed or virtually viewed. This application is used to create business letters, reports, written deals, thesis, research reports and almost anything which requires word processing. The software gives convenience to business users through features such as spell checking, preset formats, convenient referencing, reviewing, convenient flow charts, inserting tables and much more (Manzo, Piziak, & Rhoads, 2009, p. 23). Organization can use the mail merge feature to conveniently send letters to their large number of customers.

The software is also used to create questionnaire. It provides shapes, buttons, check boxes and other features for this purpose. Word can also be used in creating different pads and forms. Microsoft Excel This is the spreadsheet tool. The software is extensively used in the accounting departments of organizations for recording, editing and formatting. Businesses uses Excel to create different financial statements such as Balance Sheet, Income Statement, Cash Inflow/Outflow and their subparts (Gross, Akaiwa, Nordquist, & Littlefield, 2007, pp. 19,20). The software is used in managing the budget, keeping the customer records, business intelligence, sales analysis, performance dashboard and etcetera (What is excel?). Organizations use the Pivot Table function for data summarization where it helps in totaling the data amount and calculating the average of it.

The software is used for problem solving. By using the correct tools, not only it can deal with immediate problem presented, but those which are expected with the help of, for example, tools like “what if” analyses (Gross, Akaiwa, Nordquist, & Littlefield, 2007, p. 24). Most of the companies are using Excel for Corporate Budgeting, especially the smaller one which cannot effort costly BPMS. Organizations are also using Excel for Inventory Management with the help of formula and function features of the software.

The software can also present the inventory record in a customized way through drop down boxes entries etc (What is excel?). It is also used to create customized forms. The chart feature is often used to give the data a visual presence for greater understandability. Businesses prefer to use Excel in finding out Profit Breakeven because it makes the process very simple. Microsoft Access Access is the database software. The application is widely used by businesses, especially the smaller organizations.

The application can be used to build small databases for customer tracking, inventory management system, data extraction, data mart, custom report, sale recording & analysis and much more (Manzo, Piziak, & Rhoads, 2009, p. 656). Different types of organization can use it differently. Schools and universities can use it to create database of their student. Hospitals can use it for their patient’s entry. A FMCG can use it to have record of all their inputs and outputs. Organizations finds effective integration and low cost the main reason to use this software.

Microsoft PowerPoint PowerPoint is the presentation creating tool of Microsoft Office. Businesses worldwide are using this application to create presentations in order to better explain their