Contact Us
Sign In / Sign Up for FREE
Go to advanced search...

Barriers to Communication - Essay Example

Comments (0) Cite this document
The study of communication is particularly important since every facet of the communication function in organizations requires some form of communication. Communication is a part and parcel of business functions of planning, organizing, leading and monitoring & evaluate as…
Download full paperFile format: .doc, available for editing
GRAB THE BEST PAPER97.4% of users find it useful
Barriers to Communication
Read TextPreview

Extract of sample "Barriers to Communication"

TABLE OF CONTENTS I. EXECUTIVE SUMMARY 3 2. INTRODUCTION 4 3. RESEARCH METHODOLOGY 5 3 Language barrier 5 3.2 Cultural barrier 6 3.3 Perception barrier 7
3.4 Emotional barrier 7
3.5 Physical barrier 8
3.6 Noise barrier 9
The study of communication is particularly important since every facet of the communication function in organizations requires some form of communication. Communication is a part and parcel of business functions of planning, organizing, leading and monitoring & evaluate as people are involved. This implies that every individual’s skills of communication greatly influence efficiency at both personal and organizational levels. It is for this reason that poor communication has been identified as a major force constraining efficiency in organizations. Furthermore, effectiveness of communication is of particular importance to the success of any individual and business institution as well.
Recent research has shown that many recruiters now rate communication skills as the most important characteristic sought for in job applicants during selection (Yate, 2009). In this paper, I will be illuminating on the most important barriers that must be understood in order for organizations improve on the communication skills of their people and ultimately efficiency. I will begin by defining what communication is before discussing the process through which occurs with the intention of helping all readers of the report to better utilize the communication function for better personal and organizational performance.
Communication can be well defined as a method of exchanging information and common understating between individuals. Unless a mutual understanding is generated from exchange of information, communication will not take place smoothly. The most important necessities in every communication process are the sender and the recipient. The sender will usually start the communication. The recipient is that particular person for which a message is intended.
Message refers to the outcome and it may take any form from verbal to nonverbal or written or Language. The flow of information between senders may be hindered by noise, which includes perceptions, barriers in form of language, emotional issues, physical interruptions and attitudes held by the different parties. Feedback occurs at the point when the receiver provides a response to the initial message by a sender. Feedback is crucial to the process of communication as it tells
the sender whether their message has been delivered as intended and understood well.
In this paper I purpose to closely examine those barriers of great significance to
Communication as well as methods that can be used to better improves the daily communication. The common types of barriers that I will be addressing include language barrier- Language is a very important aspect of communication as it plays the role of mediation allowing humans to effectively understand and ultimately relate to each other. Physical barriers- these refer to environment factor, which interfere with effective communication and prevent it from taking place in a manner that is smooth. Noise barrier- noise in the communication process may occur either internally or externally depending on its source. I will also go ahead and provide alternatives to effectively improve the communication process.
My research was majorly done through reading literature available in reliable sources such as books and journal articles on the topic of communication processes. I particularly counted on much reliable sources that had all the details regarding the author and did away with
sources that provided minimal information. The major problem I encountered was finding a good source that had deep information on my topic. I found only two reliable sources in the library. The internet was also handy where I also managed to get more information that helped a lot in my report. Barriers to communication
According to Lunenburg, 20 I 0), the quality of any communication is greatly influenced )
by elements in the process through which it occurs. A single problem occurring in any of the elements may significantly and negatively influence the effectiveness of communication. It is
Therefore important that any message is encoded in a manner that will be well understood by the
recipient. As such, the medium selected for transmitting information plays a very critical role in the way information is understood. A very important problem associated with hindering effective communication is that notion assuming that communication has been achieved. The common types of barriers that affect majority of business institutions are language barrier, emotional barrier, physical barrier, and noise barrier.
3.1 Language barrier
Language is important to an individuals self-identity. Language enables the expression of
emotions, sharing of feelings as well as conveyance of messages, stories, and knowledge. It is the
most important mediator allowing humans to relate and understand each other very easily. It is defined as a system of conceptual symbols that allow communication between individuals to take place.
The growth in globalization has now forced an increasing number of businesses go international and thus interact across cultural and linguistic borderlines (Lauring, 2008). There needs to be a focus on language barrier, since it affects a major part of everyday life. Language as an aspect of intercultural communication is vital/and hence language barrier is important during intercultural encounters especially for customers who may not be native English speakers. They may find it significantly difficult when it comes to communicating their needs when it comes to the products and services being rendered. The language barriers cause a negative effect among customers that may prevent especially those that use English as a second language from making certain requests such requesting for product explanations, or even making complains in events of poor service or bad quality products (Lauring, 2008).
3.2 Cultural barrier
Communicating effectively with people of different cultures is challenging. Cultures provide people with different ways of thinking and interpretation. Thus same words may mean a
different thing to people who come from different cultures use the same language to communicate. It is a common occurrence for challenges to be encountered when communicating across-cultural limit lines. The globalised marketplace has created many opportunities in terms of development and transacting of business, but ineffective cross-cultural communication can be a significance hindrance to the interaction between employees, the organization, its customer and other stakeholders. Behavior constraint is an example of cultural barrier. Each culture has its own rules on proper behavior that can affect both verbal and non-verbal communication. For instance if one looks the other person in the eye or not, how close people stand to each other when taking all of these are rules which differ within different cultures ( Matilla, 2008).
3.3 Perception barrier
Perception is the active of assessing information. It involves becoming aware of the environment in a way that is unique and strongly influenced by communication. What we perceive on the other hand can be different from objective reality. Perception is important simply because the behavior of people is based on their perception of what is real. Many organizations have begun empowering non-managerial employees with decision- making authority commonly reserved for managers. Individual decision making is, thus an important part of organizational behavior. However, the way individuals make decision and quality of their decisions is influenced by their perceptions. Each decision requires interpretation and evaluation (Brownell, 2009).
3.4 Emotional barrier
An emotional individual may not be able to communicate well. If someone is angry or fearful, the person may be too engrossed with emotions to correctly receive the accurate message. If you simply do not like someone, you may have a problem hearing them. Some of the barriers include premature evaluation and intention.
Premature evaluation involves misunderstanding because of jumping into conclusions instead of taking ample time to assess the communicated message. Distrust of communicator of leadership skill in some communicators to ineffective communication with subordinate thus, they may choose not to comply with the instructions
issued by the leader. In addition, intention is where the mind should always be in focus. Proper communication can only be done if the listener is attentive to receive the instructions being ordered. Undue reliance on written words $ Some employees depend too much on written communications and not verbal communication, causing needless confusion. It is best to supplement verbal communication with written instructions (Henderson, 2005).
3.5 Physical barrier
Physical barriers refer to interferences to effective communication taking place in the environment where the communication is currently taking place. A very loud sound produced by a passing airplane will temporally drown out the voice of a guest who delivering a speech. Such distortion will not allow full understanding of the meaning of the entire message. Physical barriers include (distance between people, walls a noisy sound system and the like. A business institution with a classy office may inhibit a person from meeting the occupant of the office face to face. Another physical barrier to communication is poor timing. For instance, it will be complex for a person who has just lost a loved one to immediately accede to a personal request from a fellow employee (Antos, 2011).
3.6 Noise barrier
During communication, noise may occur from either internal or external sources.
Internal sources of noise occur when there are other thoughts clouding ones mind, whereas external noise may originate from the speaker or setting where that particular communication is taking place. The idea of internal noise is best illustrated in a situation whereby the sender has worries about a family member who is unwell while attending a team meeting for instance. A
good example of external noise on the other han may include a distracting environment, such
as windows that are open and noise from outside the building e.g. noise from constructions sites as well as side conversations (Antos, 2011).
When referring to communication in the settings of organizations, noise may not be interpreted in its literal meaning but depending on the context. Barriers constituting noise in this case may encompass perceptions, emotions, stereotypes and biases held by either of parties involved in the process of communication. Ways of preventing this include training individuals on how to avoid communicating cultural sensitivities and making decisions that are completely devoid of emotional influence.
Communication is the process through which information and knowledge is transmitted between individuals or levels of organization. A number of elements make up the process of communication; these include a sending party, encoding the information into messages that can be easily understood, transmission of the message through a selected type of media, a party intended to receive a particular message, the process of decoding received message into meaning, giving feedback, and also noise as a barrier to effective communication.
Quite a number of barriers hinder effective communication. These have been classified into four broad categories: i.e. barriers related to the process, physical barriers in the environment, semantic barriers emanating from the choice and use of words, and psychosocial barriers that may be caused by knowledge levels as well as mental statuses. Therefore, for organizations to achieve better and effective communication, businesses of today must sensitize their employees on their responsibilities in the communication. There must also be deliberate efforts at eliminating the known barriers to effective communication through better training and emphasis on standard skills.References
Antos, G. (2011). Handbook of interpersonal communication. The Hague, The
Netherlands: Mouton De Gruyter.
Brownell, J. (2009). Listening: Attitudes, principles, and skills. Boston:
Henderson, J.K. (2005). Language Diversity in International Management Teams
International Studies of Management and Organization.
Lauring, J. (2008). Rethinking Social Identity Theory in International Encounters:
.. 6.-- -
Language use as a Negotiated Object for Identity Making. International Journal of Cross
Cultural Management,
Mattila, A. S. (1999). The Role of Culture and Purchase Motivation in Service Encounter
,;_ -£._ .z._
valuations. Journal of Services Marketing
Shaw, G.B. (2011). The wisdom of George Bernard Shaw. Mineola, NY: Oxford
University Press.
Yate, M. (2009). Hiring the best: A Managers Guide to Effective Interviewing and Recruiting. Cincinnati, OH: F &W Media.
COMMUNICATION. USV Annals of Economics & Public Administration. 12(2), 123- 128.
Harzing, A., & Feely, A. J. (2008). The language barrier and its implications for
HQ- subsidiary relationships. Cross Cultural Management, 15(1), 49-61.
/ Read More
Cite this document
  • APA
  • MLA
(“Barriers to Communication Essay Example | Topics and Well Written Essays - 250 words”, n.d.)
Barriers to Communication Essay Example | Topics and Well Written Essays - 250 words. Retrieved from
(Barriers to Communication Essay Example | Topics and Well Written Essays - 250 Words)
Barriers to Communication Essay Example | Topics and Well Written Essays - 250 Words.
“Barriers to Communication Essay Example | Topics and Well Written Essays - 250 Words”, n.d.
  • Cited: 1 times
Comments (0)
Click to create a comment or rate a document

CHECK THESE SAMPLES OF Barriers to Communication

Reflective writing-barriers to communication

...? (Project (Day Month Reflective Writing Barriers to Communication We all followed Mr. Roberts to the Dialysis Department. We had been analyzing and observing the patients in this ward for the past one week. Mr. Roberts would take us to the patients and explain to us the treatments being performed on them. His method was somewhat different and competitive. He had divided us in a group of two. He would ask us open ended questions, while we would observe the patient and appreciate intelligent speaking by members of the groups. He adds and docks points for the winners and losers of the discussion respectively. This meant a lot to every one of us since it has weight age in the final evaluations. In short it was compulsory to speak up if we...
2 Pages(500 words)Essay

Managing barriers to communication

...?Running head: MANAGING BARRIERS TO COMMUNICATION Managing barriers to communication Insert Insert Grade Insert April 21, 2011 Managing barriers to communication Introduction An effective communication is very essential for the success of the operations within an organization. The process of transmitting a piece of information from one individual to the other is very complex and if enough precautions are not taken, the process can be marred with many errors. A substantial proportion of the problems that arise at work places are due to poor communication from the top management down to the low-level employees. Barriers to effective communication are those factors that hinder proper dissemination of information. There are several barriers...
3 Pages(750 words)Essay

Communication Barriers

.... Removing barriers to communication boosts workers’ productivity and generates favorable results for the whole organization. Communication Barriers Introduction Communication is a very important skill since it plays a decisive role in determining people’s tendency to be productive in the workplace, neighborhoods, classrooms, and all kinds of settings. The communication skills of an individual affects his/her own as well as the organization’s effectiveness as a whole (Brun, 2010; Summers, 2010). Although many people can communicate enough to convey their meaning and perceive others’, not many people are able to communicate effectively. Lack of effective communication is one of the most fundamental factors that inhibit the effectiveness...
10 Pages(2500 words)Research Paper

Communication Barriers of Intercultural Communication

...What different cultures do you work with in the of your job What unique communication barriers arise from this intercultural interaction, and how do you deal with them Student's Name Registration Number Module Number and Title Title of Assignment Date of Submission Being in a job that has regional offices and deals with clients globally, it is inevitable to meet people of different culture. At work, there are bound to be colleagues of different gender, race, and nationality, including Indians, Chinese and Filipinos. Although the English language is considered a common language, people of different culture speak the language with their own accent. As such, it is sometimes difficult to decipher the words that are being said...
1 Pages(250 words)Essay

Barriers to communication

...A Research Paper on "Barriers to Effective Communication in Nursing" By Vivek Shivram Introduction Effective communication is an integral component of a successful nursing professional. While this may not seem a strong statement at first, its importance, its striking truthfulness and its clear presence in a successful career is virtually undeniable. Because male or female, nurses must create an interactive, colorful communication channel for their professional success. However, the importance of communication is not given adequate attention today. For a variety of reasons, communication in nursing remains overlooked. Owing to its simplicity, nursing professionals have failed to understand the importance of communication. The four barriers...
2 Pages(500 words)Essay

Why Do Barriers to Communication Exist

... a lack of communication (L. Erven, 2008). Organizational culture and norms in which the employee is working also the prime element behind effective communication. Like ignoring the employees in a few prickly matters, completely ignoring, embarrass every time when the employee is eager to share his/her ideas, inputs or thoughts etc. The factors of reluctance, refusal etc also the lack behind effective communication (L. Erven, 2008). References L. Erven, Bernard (2008). Overcoming Barriers to Communication. Retrieved April 10, 2009, from Why Do Barriers to Communication Exist? In a complex business environment, communication...
1 Pages(250 words)Essay

With a multicultural team, barriers to communication can be major obstacles. How can understanding the cultural values overcome this

...With a multicultural team, barriers to communication can be major obstacles. How can understanding the cultural values overcome this? To start with, any set of values and beliefs make up a culture. On the same pretext, an organizational culture is a set of values, morals, beliefs, traditions and norms which come from the industry specific regimes as well as that from the society under which it exists in the first place. Thus it would not be wrong here to suggest that the organizational cultures are dependent on the society’s undertakings and the industrial influences at the same time. What is most important is how the two shape up the organizational culture at the very end and take the organization one step ahead in its different processes...
12 Pages(3000 words)Essay

Identify barriers to communication What is the main problem with nonverbal communication

...Barriers to Communication and the Problems Associated With Nonverbal Communication This essay focuses on the barriers to effective communication and the problems of non-verbal communication. Communication takes different forms that could be verbal or non-verbal. There are barriers that make communication, whether verbal or non-verbal, ineffective. Identifying the barriers of communication is a crucial step in improving or developing effective communication. In case of verbal communication, the barriers include difference in language, which cause misunderstanding or lack of understanding. Sensory barriers are another source of ineffective communication, which results due to impaired senses such as that of seeing or hearing. Distortion...
1 Pages(250 words)Essay

Barriers in Communication

...Barriers to Effective Communication Details: al Affiliation: Barriers to Effective Communication From the usual social interactions to the administrative activities, effective communication is fundamental in getting things done. Effectiveness of communication, however, depends much on certain explicit elements, without which the intention of the message passed across can be misunderstood or lost altogether (Lunenburg, 2010). Understanding the type of barriers that may exist to impede accurate message delivery is, therefore, critical in the entire process of communication. Quite generally, communication is but a complex, give-and-take process susceptible to breakdowns that can emanate from barriers that are classified into different...
1 Pages(250 words)Essay

Barriers to Effective Communication

The key factor in this process is whether the message communicated has been understood by the receiver. This determines the effectiveness of the communication, which is expressed through feedback (Communication). Thus the three important skills required for effective communication are speaking, listening and observation (Communication process). Communication is not just an exchange of words, it also involves body language. Hence the process of communication is said to consist of both verbal and non-verbal components (Communication; Jose, 2007; Jones, 2002).

The non-verbal component helps to makes verbal communication more interactive (Jones, 2002). The non-verbal components may include the way a person is dressed, expr...
7 Pages(1750 words)Essay
sponsored ads
We use cookies to create the best experience for you. Keep on browsing if you are OK with that, or find out how to manage cookies.

Let us find you another Essay on topic Barriers to Communication for FREE!

Contact Us