Technical writing - Essay Example

We are looking into the matter, and are fully aware of the staff members from whose email accounts the messages originated. We are in the process of confirming the identities of the culprits. But to ensure such practice does not occur again, the e-mail account owners will be fined. Furthermore, to prevent such practices from continuing, a new company policy regarding email policy has been constituted. With the new email policy coming in effect on 25 January, 2012, it is mandatory on the employees to save their emails in their systems to prevent future mishaps.

Employees are requested to log out from their accounts when they are not present on their desks. This is to prevent abuse of the emails from another party. In case of such an occurrence, the account owner will be held responsible. I am hopeful that your experience in working with our company has been pleasurable. In order to ensure that the working environment stays so, and both the company and the employee benefit from this environment, a specific issue needs to be addressed. It has been brought to my notice that you have been failing to comply with the company’s attendance policy and have been taking leave from work a little too often without any prior notification.

Also, that you have been lacking punctuality and have been occasionally found leaving office earlier than the official timings. Your previous and current efforts regarding punctuality and attendance are greatly appreciated. However for the future, it is advised that the issue be taken more seriously as it can result in termination from employment or heavy fine infliction. In view of your current performance, you need to exhibit strict punctuality with regard to office timings and other provisions of the ‘Employee Code of Conduct’.

Certain exceptions are still allowed in case of emergency. Moreover, to assure that 100 percent attendance is maintained, it has officially been decided that