Project Management Team Organization - Essay Example

The project team organization structure ensures smooth project monitoring to ensure deliverables are met. The project office is headed by the project manager. He is responsible for directing all the project activities and giving relevant information to the subcontractor. He works with the steering committee to formulate implementation processes that cut across the departmental functions. State agencies can alleviate the risks related to contracting out services by creating an effective contract monitoring scheme. The components of an effectual contract monitoring system enable the project to be monitored as stipulated. State agencies should evaluate the complexity of the Project, the contract amount, and the risk if the labour is not performed effectively when deciding what components are essential. Functional departments such as financial procurement and the task force facilitate the smooth flow of the project.

The project office consists of the project manager, and steering committee to work on the project feasibility in collaboration with the various departments associated with the project. The government agency's function is to ensure subcontractors are put on the check to ensure they deliver. The chairman of the steering committee integrates the in-house functional team and contractor. This gives a favourable environment for both parties to co-exist harmoniously to see the project accomplished (Kloppenborg, 221). Departments are essential in ensuring finances and other project deliverables are availed promptly. Department managers as members of the steering committee harmonize the project by ensuring the provision of necessary support is done conveniently. The contracts officer authorizes the entire work directed by the project office. The contractor cost and contractual information are harmonized by the officer by incorporating the in-house functional groups and the customer.

Projects are time-based events that are carried out for a particular reason for a specified period. The manager restores to previous duty the moment the project is completed. A monitoring team could be instituted to ensure random checks to ensure the project is maintained. The project team members are responsible for the maintenance of the project from the moment it is initiated. Contractors are liable for any failures and the project office just facilitates the subcontractors functions by ensuring necessary support is accorded (Kloppenborg, 221).

Advantages:
- The project structure ensures that there is control over the subcontractor’s activities.
- Financial or cost is verified and approved according to projected cost.
- Mismanagement of resources by contractors is curbed since they are answerable to the project office.
- The time frame is adhered to as much as possible, and quality is checked throughout the process.
- The presence of the project office ensures that issues arising during project implementation are dealt with as first as possible.

Disadvantages:
- Bureaucracy due to the chain of commands slows down the timely execution of some obvious steps.
- Contractors are restricted from applying innovative modes unless approved by the steering committee.