Phase 1 Discussion Board Schedule and Cost Control Techniques - Essay Example

Running head: DISCUSSION BOARD SCHEDULE AND COST CONTROL TECHNIQUES Discussion Board: Schedule and Cost Control Techniques Affiliation October 2008Discussion Board Schedule and Cost Control TechniquesAs a project manager I have the responsibility to design the Process for implementation, implementing a schedule, and estimating expected costs of the Email System Upgrade for my organization.1In this project we will follow these phases: Initiating phase in which we determine the feasibility, project charter.

Then next phase we have Planning in which we have three sub tasks survey, design and analysis. First step in this phase in which: We have to determine the schedule of the project. This project is an up gradation project and this reflects that the overall cost of this project will be lesser then the new implementation of such project. For scheduling this project first sub task we have to cover is survey of overall previous system, and determining which areas require more attention. After this survey we have to analyze the gathered data from the survey.

This analysis sub phase provides all required information for our project seclude and cost estimation. After this analysis sub phase next comes the design sub phase of the project in which we have to design all events and process that are necessary for the completion of this project. In this phase we also demine expected expenditure, estimate time required, and main events of the up gradation project. Then next phase is Executing Phase. Here we hire a software development team for the implementation of this new upgraded email system, now our project team completes the work related to all aspects of this up-gradation.

Here an impotent phase is controlling phase that will run in a parallel way with all other phases. In this phase we control the time, cost, manpower required, resources needed and all things that are associated with is project. We analyze all the ways like project is running on time, is any module required additional time, then managing time in such a way that additional time is not required. Cost and expenditure monitoring is done in such a way that no extra resources will be needed along the way.

Then the last and final phase would be Closing Phase: here we have to ensure that the project work is complete successfully, we have to confirm and verify that the deliverables and then completed out the project finances, panel reports, and lessons learned are all documented and analyzed that all thing are well and new email system is working properly.Cost estimation is one of main and difficult part of any project (Chamoun, 2006). All project depends on this estimation, if this estimation goes wrong then lot of complexities might occur during the project.

So in our Email Up-gradation project we have to estimate the cost in such a way that no complicity can happen, and project can be completed successfully. As a project manger it is my responsibility to Schedule cost control processes. Cost Control is the process of successfully organize transformations to the project financial plan, and then putting together those modifications across the whole project throughout the incorporated Change Control process. Now I will describe few Cost Control Techniques.

As a project manager it my responsibility to discourage unnecessary cost increase, we are going to upgrade the old email system, here we do not need to purchase new system for those 2000 current email users, by modifying a little those system will also become compatible with newly developed system. Here a new idea to cut down purchase for new systems for 2000 current email users is by: developing new email system that is compatible with old system, and can work on those systems without any difficulty.

Another point for cost minimization is: we do not need new IP address; our old IP that can support 2000 current email users will also support 2500 or more users also. Another point for cost control mechanism is: when legitimate financial plan alters are warranted, they should be alter it according to the project’s cost change control system.” Earned value analysis or EVA is a key means utilized to compute project routines. Earned value investigation will be utilized by us that incorporate expenditure, capacity and plan to obtain dimension values that in particular charge project progress to date, also estimated outlook performance.

In this up-gradation we will utilize Planned Value that is also called as Budgeted Cost of Work Scheduled. This will create baseline that point outs the quantity of capital premeditated for expenditure to date, at every exacting point in time (Kwysocki, 1997). So I will use these techniques to control cost process through out the project of up-gradation email system.References1. Chamoun, Y. (2006). Professional Project Management The Guide 1st.Edition, Monterrey, NL MEXICO: McGraw Hill.2. Kwysocki. (1997). Effective Project Management.

McGRAW Hill.