Major Project Management Techniques - Essay Example

Running head: PROJECT MANAGEMENT Project Management Affiliation January 2009 TABLE OF CONTENTS Project Part 3 Cost Estimates 3 Work Breakdown Schedule (WBS) 5 Task Responsibility Matrix 9 Gantt chart 10 Three neighborhood houses 11 Cost per square foot 12 Contingency amount 13 PROJECT PART 2: 15 Earned value analysis 15 Selection Criteria 15 The performace of this project phase is above the planned sehdul 19 19 Interpretations 19 Estimates 19 Conclusions 20 References 21 Abstract This report demonstrates different project techniques regarding the implementation of house construction project. As introducing to this project I have got the responsibility to construct and mange the overall activities of house construction. I have got time to construct this house within April 2007 to March 31, 2008 time period. In this report I will demonstrate the implementation of different project management techniques. Here my basic aim is to finish the project before the due date because interest rates for home mortgages will rise to the 7% to 8% range for 30-year mortgages, possibly even higher, on or near the second quarter of 2008, so by seeing this situation we have to plan in such a way that the overall project gets a success. Project Part 1 Cost Estimates The basic aim of this section is to estimate the project cost for the overall project activities. I have decided to divide the project into different section and then estimate each sub task. As I have researched about this way of estimating turns out to be more effective and accurate. My basic aim is to divide the project to root level and estimate the each sub task of this project Below I have presented the chart of the cost estimate: Task Estimated Cost ($) design work 200 Raw martial 5000 Machinery 1000 Man power 6000 Transportation 500 Landscaping 600 Painting 500 Plumbing 1000 Lay Carpet 1500 Put in skylight 100 Foundation 2000 Wiring 500 Roof 1000 Frame 1500 Plaster 1000 Finishing 500 Make Curtains 500 Siding 200 Repair 500 Others 1000 Total estimate 25100 In this process of estimation I have tried to streamline each aspect of the home construction and incorporate each vital task so that the overall estimation turns out to be accurate. I have estimated the cost $ 25100. An order of magnitude estimates for this project as I have accessed is $ 26000 is approximately. Now we can apply for loan in a couple of local banks to pre-qualify us for the loan(s) we shall need for the project. Work Breakdown Schedule (WBS) In this section I will present the Work Breakdown Schedule (WBS) for all the activities that we are going to implement for the construction of this project. Activity Level 1 Level 2 Level 3 1) Task 1-Project definition 2) Sub task 1.1 Basic Requirement analysis 3)    Sub task 1.2 Project discussion 4)  Sub task 1.3 Streamline basic activities 5)  Sub task 1.4 Establish plan 6) Task 2- Selection of an architect 7) Sub task 2.1 Project discussion with different architects 8)  Sub task 2.2 Selecting an architect 9)  Sub task 2.3 Finalizing structure 10)  Sub task 2.4 Developing house map 11) Task 3- Completion of design work 12) Sub task 3.1 Finalizing work plan 13)  Sub task 3.2 Estimating cost 14)  Sub task 3.3 Establishing milestones 15)  Sub task 3.4 Verifying structure 16) Task 4- Permitting 17) Sub task 4.1 Taking permission from Housing authority 18)  Sub task 4.2 Verifying house structure and map 19) Task 5- Acquisition of lot from parents 20) Sub task 5.1 Finalizing documents 21)  Sub task 5.2 Carrying official steps form this task Task 6- Initiation and completion of construction 22) Task 6.1- Site survey   23)   Subtask 1.1  Analyzing site 24)     Analyzing if site is work able 25)     Work physicality study. 26)     Having estimation 27)   Subtask 1.2  Analyzing the working requirements 28)     Analyzing in which area we have to do work. 29) Task 6.2- Design working criteria   30)   Subtask 2.1 Work force need analysis  31)     Martial requirement analysis 32)     Machinery need 33)   Subtask 2.2 Cost estimations 34)     Martial estimation 35)     Man power required 36)     37)   Subtask 2.3 Allocation of areas  38)     Working plane 39)     Execution criteria 40)   41) Task 6.3 Foundation 42)    Subtask 3.1 Martial deployment 43)     Manpower deployment 44)     Machinery deployment 45)    Subtask 3.2 Start of work 46)     Completion of the foundation work 47)  Task 6.4 Frame 48)    Subtask 4.1 Manpower deployment on time when needed 49)    Subtask 4.2 House Map Analysis 50)    Subtask 4.3 Construct the building frame 51)    Subtask 4.4 Walls, doors, windows, and other impotent infrastructure building 52)  Task 6.5- Roof 53)    Subtask 5.1 Install Felt 54)    Subtask 5.2 Install Shingles 55)    Subtask 5.3 Install Vents 56)  Task 6.6- Plaster 57)    Subtask 6.1 Apply plaster to roof 58)    Subtask 6.2 Apply plaster to walls, and important places like kitchen 59)  Task 6.7- Plumbing 60)   Subtask 7.1 Install Water Lines 61)   Subtask 7.2 Install Gas Lines 62)   Subtask 7.3 Install B/K Fixtures 63)  Task 6.8- Wiring 64)   Subtask 8.1 Install Wiring 65)   Subtask 8.2 Install Outlets/Switches 66) Subtask 8.3 Install Fixtures 67)  Task 6.9- Landscaping 68)    Subtask 9.1 Garden view setting 69)    Subtask 9.1 Inner building view setting 70)  Task 6.10- Siding 71)    Subtask 10.1 Siding 72)  Task 6.11- Attach TV Antenna 73)    Subtask 11.1 Subtask 11.1.1 Fitting antenna on roof 74)   Subtask 11.2  Subtask 11.1.2 Channel setting and tuning 75)  Task 6.12 – Finishing 76)    Subtask 12.1 Subtask 12.1.1 Finishing of the rooms, walls, floor, roof, and other building section 77) Subtask 12.1.2 Preparing the building for paint 78)  Task 6.13 – Painting 79) Subtask 13.1 Paint walls 80) Subtask 13.2 Paint doors and windows 81) Subtask 13.3 Paint to other building equipments like pipes, boards etc. 82)  Task 6.14 - Put in skylight 83) Subtask 14.1 Put in skylight 84)  Task 6.15 - Lay Carpet 85) Subtask 15.1 Lay Carpet in rooms and other places 86)  Task 6.16 – Make Curtains 87) Subtask 16.1 Subtask 16.1.1 Making assurance that all things done 88) Subtask 16.1.2 Requirements VS. implementation analysis 89) Subtask 16.2 Subtask 16.2.1 Removing machines from site 90) Subtask 16.2.2 Removing all construction equipment and extra material 91) Task 7- Securing a construction loan for the building of the house 92) Sub task 7.1 Submitting bank loan fee installment at time 93)    Sub task 7.2 Issuing project progress repot Project complete Task Responsibility Matrix Now I will present the task responsibility matrix for the overall project activities. Here I will present the main team members name and their responsibilities regarding the project activities. I have accessed these activities from the WBS. TASK Project manager Construction Manager Contractor Architect Plumber/electrician Project definition Directs Primary Assists Selection of an architect District Assists Reports Completion of design work Assists Directs Reports Permitting Directs Reviews Primary Acquisition of lot from parents Directs Primary Initiation and completion of construction District Directs Primary Primary Primary Securing a construction loan for the building of the house Directs Primary Gantt chart Now in this section I will present the Gantt chart of this project. I have used MS Project for this purpose. MS Project is project management tool for different project management activities. I have allocated estimated time to each project activity and ensured that each task have enough time for overall completion of that task. Figure 1 Gantt Chart Three neighborhood houses In this section I will present the information about three neighborhood houses those are close to our actual home that can serve as the “ideal location”. I have obtained the flyers or real estate listing information for these three different homes that are currently for sale in that neighborhood. House 1 This house is selling for $230,000 and the land costs $30,000, then the construction cost is around $200,000. The home is 2,000 square feet, and then the cost per square foot is $100. This house has kitchen, two bed rooms, a lawn and total 5 rooms. House 2 This house is selling for $100,000 and the land costs $50,000, then the construction cost is around $150,000. The home is 5000 square feet, and then the cost per square foot is $200. This hose have 4 bed rooms, a lawn, a swimming pool, total 10 rooms and two kitchens. House 3 This house is selling for $200,000 and the land costs $25,000, then the construction cost is around $150,000. The home is 1500 square feet, and then the cost per square foot is $120. This house have 2 bed room, one swimming pool and total 4 rooms. Cost per square foot In this section I will analyze cost per square foot and present the feature amenities /features in our home. Below I have placed few figures about our house We have total 2,000 square foot home Here we have spend total construction costs of $250,000 The total land cost is $ 25000 We have Spend $50,000 on a gourmet kitchen Now I will preen few features about the house A gourmet kitchen An elegant master bath Marble tiles in the foyer A fancy curved stair 10 foot ceilings We have placed a beautiful lawn A small swimming pool Total 5 bed rooms Totally carpeted By analyzing the three neighborhood houses data and cost we have spent by providing the above given facilities I have calculated the per square foot cost of our house that is $125 per square foot. Contingency amount I have decided to add approximately $ 4000 contingency amount in my budget. In this project we have lot of uncertainties regarding the construction. The biggest uncertainties regarding the construction is the weather Next we have some raw martial shortage Some human resource problems I have listed above few uncertainties regarding the construction project; I have accessed these uncertainties by analyzing the nature of different project activities. This contingency amount will facilities us in lot difficulties those are expected during the project development. PROJECT PART 2: Earned value analysis In this section I will present the earned values analysis of the overall project. I will evaluate the performance of the first three months for the better project completion analysis. We employ Earned Value Management in a projects hazard management plan; it is initially essential to explain a number of ideas of the earned value method. Earned Value Management is idea of the Work Breakdown Structure or (WBS). It is certified that the Project System functionality for the investigation and arrangement of a project’s earned value by means of standard techniques. In earned value analysis, you do not obtain an inaccessible observation of expenses, capital and dates however rather you observe them mutually with the real activity produced. Selection Criteria You have to decide this constituent for: First for the internal control of our project’s earned value Then we have to establish the activity confirmation for a sold-to party Earned value analysis is for all time precise to a status date we choose. We may decide on the present date, a date in the earlier period, or a date in the prospect. The majority of the instance, we will place the position date to the date our last updated project development. If we judge the identical project, except for this instance the project arrangement comprises pre-defined techniques of enumerating the achievement of work. At the ending of every week, the project manager recognizes each detailed constituent of work that has been refined, and sums the PV for every of these accomplished elements. Earned value can be collected monthly, weekly, or as development is made. The main problem with an easy variance analysis practice to project monitoring is the quantity of time it gets to set up definite costs. Earned value analysis stands for a practical technique to calculate the development of a project next to the plans and this approach is supported on difference analysis. Since EVA depends on the amount of the real amount of employment that has been completed at a specified date and the increasing of this by the connected cost rates, a lot of delays linked with discrepancy analysis can be eradicated. Earned value analysis is a technique that has been extensively established, for instance it is central to the Schedule/ Cost Control System or the CS squared: broadly utilized by US government departments. Earned value analysis Month 1: task is behind schedule Here we have a total budget of the $240000. Here we have Actual Cost of Work Performed (AC): is 90% of the Budgeted Cost of Work Scheduled (PV) Now we have the EV= EV = % complete x budget =90% of month one*240000 =216000 PV month one= 24000 Now we also have Schedule Performance Index: SPI = EV / PV SPI= 24000/216000 SPI= 0.1 A SPI value of 0.1 means that for every dollar of employment the project had intended to achieve at this point in time, $ 0.1 value of effort was in fact done. SPI < 1.0 means that we are behind the planned schedule. Month 2: task is on schedule Here we have budgeted cost (BCWS) of 100%, and completed the task by 99% of the Budgeted Cost of Work Scheduled in Month 2. So we are approximately on the schedule. Here we have 8% complete with the total project So EV = % complete x budget EV= 0.08*240000 EV= 19200 Then we have the Actual Cost of Work Performed (AC): is 99% of the Budgeted Cost of Work Scheduled (PV) for the tasks undertaken in Month 2 PV = 19008 Schedule Performance Index: SPI = EV / PV SPI= 19200/19008 SPI= 1.01 SPI>1 So we can say that this phase in on the planned schedule Here we have achieved additional work as we have planned by working on non-critical path work packages. Month 3: task is above the schedule Here we have Project Progress: You are 13% complete with the total project So EV = % complete x budget EV= 0.13* 240000 EX=31200 So Then we have PV= 3182.4 Schedule Performance Index: SPI = EV / PV SPI= 31200/3182.4 SPI= 9.80 SPI>1 The performace of this project phase is above the planned sehdul Interpretations From the results of earned value analyses I have interpreted that we have average performance till now and we have to do more for the overall project completion. We have to concentrate on the each task regarding the timeline satisfaction. Here we have to establish more concrete baseline to meet them. By applying more concrete planning we be able to ensure and meet the March 31, 2008 deadline. Estimates From the above analysis I have accessed estimate to complete and estimate at completion for this project. I have accessed that our performance is not too slow and too fast. But we did not move like this we have to pay more attention regarding this project. We have to concentrate on the completion of each task with in deadline We have to establish parameter for the on time delivery of each task We have to provide each necessary martial on time so that the work must go on Deployment of experienced man power from the project On time maintenance of machinery that needs repair Better policy management Conclusions In this project I have demonstrated the different project management techniques regarding the implementation of the construction project. I have utilized WBS, reasonability matrices and earned values analysis for this project. I have developed Gantt chart for the project that shows the overall project activities and their planned time line. I have tried to establish better timeline for each activity by seeing its nature. I hope that this project will turn out to be successful if we concentrate on the developed project plan regarding its implementation. References 1. Anderson, S. D. (2004). Project quality and project managers. Int. J. Proj. Manage. 10~3!, 138–144. 2. Goodwin, R. S. C. (2001). Skills required of effective project managers. J. Manage. Eng., 9~3!, 217–226. 3. Haugan, Gregory T. (2003). The Work Breakdown Structure in Government Contracting, Management Concepts. 4. Peter W. G. Morris. (1994).The Management of Projects, Thomas Telford. 5. Retrieved on January 28, 2009. Retrieved from: http://en.wikipedia.org/wiki/Gantt_chart 6. Retrieved on January 28, 2009. Retrieved from: http://www.hyperthot.com/ 7. Retrieved on January 28, 2009. Retrieved from: http://www.netmba.com/ 8. Retrieved on January 28, 2009. Retrieved from: http://www.contractjournal.com/Home/Default.aspx 9. Retrieved on January 28, 2009. Retrieved from: http://www.smartworks.us/htm/ppdoc.htm Read More