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Information Management - Essay Example

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'Information management' is a term that includes all the systems and processes present within an organization for the making and use of corporate information or any kind of information. Information Management is also related to the term information itself…
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Information Management
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Download file to see previous pages There are basically 10 principles that ensure Information Management is done effectively and successfully. These 10 principles make Information Management easy and the organization experiences much better results if they follow these. The 10 principles are:
Organizations have very complex environments in which it is necessary to implement concrete solutions. There are a lot of challenges when planning and implementing information management projects. All these challenges have to be over taken. When these complexities arise project teams often try to find easy and simple solutions, which is wrong. In reality complexity cannot be avoided and the easiest way to solve it is to find new approaches to information management that recognize and manage this complexity.
Information management systems are only successful if they are actually used by staff, and it is not sufficient to simply focus on installing the software centrally. In practice, most information management systems need the active participation of staff throughout the organization. Meaning that adoption by staff to the information system is essential.
Information management projects must always be designed so that they deliver tangible and visible benefits. This means that mostly information management projects are very valuable but when asked it can be difficult to show the return on investment. For example, improving the information accessible to call center staff can have a very observable and tangible impact on customer service.
Business Needs should be given importance
Some organizations try to prioritize projects according to the technology to be deployed meaning that if newer technology is being used the project is given the highest priority; this is not a meaningful approach. Instead of using this method projects should be prioritize according to how they address the business needs.
Move step by step
There is no single project that wills solve all the information management problems of an organization. In reality, anyone who tries to design the complete information management solution will be trapped in 'analysis paralysis' that is the inability to get out of the planning process. Hence journey of a thousand steps should be taken that is small changes should be made in the information management practices that eventually result in the perfect process later.
Strong Leadership
If an organization wants effective information management they need to concentrate on organizational and cultural changes. Strong leadership can only achieve these objectives. Hence effective and successful information management is a result of strong leadership.
Avoid Risks
While providing solutions for complex issues of any organizations as we discussed in the 1st principle it is very necessary to study all the risks involved. All the solutions that are provided have risks involved while implementing them. Identifying those risks and avoiding them using risk management is necessary and quite achievable.
Extensive Communication
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