Information Management and Control - Coursework Example

Table of Contents Table of Contents 2 3 Overview 3 Business information effectiveness 5 Criteria for selection of data and information 6 Information Management 6 Information management and Control Issues 7 Importance of issues of information management and control 9 Conclusion 10 References 11 Abstract This paper will present a detailed analysis of the importance and issues of information management and control. The management of the information issues and control is very essential for the business. The Information systems play a very important function in today’s organizations as well as information is measured as an important asset. Quickly varying information technology is growing the difficulty of information management, as concerns regarding the privacy, confidentiality, strength, as well as accurateness of the information and data stored have been delicate. This research will outline the main aspects regarding the information management and issues regarding the business information control. Overview Until present time, information itself was not well thought-out as a very important asset for a corporation. The management course of action was intended a face-to-face, personal art and not a far-flung, comprehensive coordination course of action (Alavi, 1984). While at the present time, it is extensively acknowledged that understanding information systems is indispensable for management of an organization for the reason that most organizations require information systems to continue to exist and make money (Laudon & Laudon 1999, p.4). “The term information system can be outlined technically as a set of interconnected components that bring together, process, store, and distribute information to carry decision making and control in an organization” (Laudon & Laudon 1999, p.7). In addition to facilitating decision making, synchronization, and control, information systems may also facilitate managers and workers weigh up troubles, think about diverse and complicated issues, and build up new products. Information systems consist of information about imperative people, places, and things inside the organization or in the environment surrounding it. In the above context, “by information we mean data that have been turned out into a shape that is understandable and functional to the human beings. On the other hand, data are collection of raw facts representing events occurring in organizations or the physical environment before they have been prepared and arranged into a structure that people can identify and make use of it” (Laudon & Laudon 1999, p.7). Basically “an information system is a procedure that helps people bring together, store, systematize, and make use of information” (Norton 2001, p.455). In due course, the information system is the computer’s basis for being. For the reason that there are numerous types of information and it can be utilized in countless ways, numerous kinds of information systems have been built. For case in point, it is correct, if we think about the bank’s database of customers and accounts as an information system. Information systems carry out much more than the storing and collecting data. They facilitate people in making use of information in immeasurable ways, whether that engrosses storing lists, printing reports, matching a single fingerprint in opposition to a national database of millions of prints, or tracking the location of planes in the night sky (Norton 2001, p.455). According to (Shelly, Cashman, & Vermaat 2005, p.620), “an information system is hardware, software, data, workers, and methods that work in cooperation to turn out useful and valuable information”. An information system helps out in daily, short-range, temporary, and long range activities of users. Various examples of users consist of store clerks, sales representatives, accountants, supervisors, managers, executives, and customers (Shelly, Cashman, & Vermaat 2005, p.620). With the passage of time, the kinds and the types of information that users want frequently show a discrepancy. A sales manager probably wants the weekly summary report arranged by district as an alternative of by product. When information requirements vary, the information systems must gather the new-fangled requirements. In a number of cases, developers revise the existing information system. In other cases, they build up totally new-fangled information system (Shelly, Cashman, & Vermaat 2005, p.620). It is really difficult to handle the organizational tasks without information system facility. Significant changes in internal and external environments are driven mostly by growing business dependence on reliable and accurate business information. Management has been responding to such changes through increased emphasis on quality of information used for decision making and financial reporting purposes (Cadle & Yeates, 2001). This establishes an information integrity framework that can be utilized by management as fraction of its risk assessment and control implementation strategies. For information assurance service providers, this information integrity framework also serves as a general guideline that can be used to evaluate information integrity issues against well-defined criteria. The framework not only focuses on representational faithfulness or integrity of financial information but also on managerial and operational information quality (Chuluunbaatar, 2005). Business information effectiveness A number of researches pointed out that deprived, imperfect, not on time or missing information is supposed as a the majority severe business quality crisis. It emphasized that business information should not be handled the same as a plain by-product of a variety of actions however by means of the similar significance as products. Quality of information, though, appears to be a subtle theory (Salmela, 1997). Quality of the information is an expression to demonstrate the significance of the main elements of the organizational information systems. It is frequently describes as: “The strength for utilize of the business information present (Huang et al, 1999). Criteria for selection of data and information The best criteria for the consideration of the information are its appraisal according to established organizational quality standards. Efforts to depict the worth of data and information chases models documented in the quality literature. A clear technique is to spotlight on client necessities and requirements. High quality data and information pleases use principles established through the user. This technique, though, can be utilized merely in conditions, like that the same as usual and firmly formatted accounting plus account running systems, where clients know what they are intended to identify and are capable to describe their information needs and requirements (Lillrank, 2003). Information Management Enhancing information management carry out is a main focus for a lot of businesses across equally the private as well as public sectors. This is being taken through a variety of issues, comprising requirement to develop the competence of company procedures, the demands of fulfillment system as well as the wants to carry novel services (Robertson, 2005). In a lot of factors, information management has intended for organizing modern and up-to-date technology resolution, like that document or content management arrangements, portal or data warehousing systems. These systems/projects have a deprived follow-up record of achievement, as well as the majority associations are yet making efforts to bring an incorporated information management atmosphere (Robertson, 2005). Successful information management is not simple. There are a lot of arrangements to incorporating, an enormous diversity of company requirements to convene as well as complex managerial as well as intellectual subjects to tackle. Here we have lot of factors regarding the information management those includes the number of serious accomplishment factors for information administration developments (Robertson, 2005). Information management and Control Issues As technology grew, it brought lot of facilities and easiness regarding the better online communication, data transfer, business, marketing, management, etc. This enhancement and advancement of technology also brought few problems regarding the online working (Chaffey & Wood, 2004). Business related online frauds are the new shape of the business related criminal activities. That engrosses the information and data handing and later on use of that information to carry out the prohibited operations. This can be cash based scandals. Various contemporary and up-to-date technologies in the industrial time have fashioned innovative openings for carrying out criminal activities. Information Technology, especially Internet is open for everyone and it also gives the opportunities to criminal people, to steal, new ways to steal them, and new techniques to harm others (Laudon & Laudon, 1999). Business Information related crime is acknowledged as the unlawful activities by making use of business information in a wrong way (Laudon & Laudon, 1999). Associations are meeting with a lot of information management difficulties as well as problems. In a lot of means the expansion of digital or electronic information has simply deteriorated these subjects over the previous decade or two (Robertson, 2005). Below I have outlined some of the main issues regarding the information management and control. Widespread information management difficulties include, given by (Robertson, 2005): Shortage of venture-wide descriptions for information categories as well as values (no business extensive classification. Huge amount of varied company requirements as well as subjects to be tackled. Be short of clearness just about broader managerial policies as well as guidelines. Complexities in altering operational carry out as well as procedures of employees. No obvious tactical ways intended for the general technology situation. Incomplete as well as irregular acceptance of obtainable information systems via employees. Small incorporation or management among information systems. Imperfect resources for organizing, running or enhancing systems. Deprived value of data and information, comprising require of reliability, repetition, as well as out-of-date data and information. Variety of legacy systems necessitating improvement or substitute. Straight opposition among information management structures. Small acknowledgment as well as hold of information management through leading management. Huge amount of incongruent business data and information management structures. Inner policies impacting on the capability to organize actions enterprise wide. Importance of issues of information management and control This section is about the importance of issues of information management and control. Here I will present the significant factors regarding the information management and control. Here I have gathered some of the main important of factors regarding information management and control (Kannan, 2009): Business class performance as well as scalability: information management and control provides a business a better performance as well as scalability regarding the organizational business information and data management in a better and enhanced way. At the present time, most of businesses have hundreds to thousands of terabytes of digitally stored data and information regarding the business. The effective management and control of this information provides better business and performance to procedures that data to maintain pace by means of todays information expansion (Kannan, 2009). Robust business information analysis, search as well as classification; if the business information and data is managed and controlled in a better way then business information and data is analyzed well, then the search and classification become more easier (Kannan, 2009). A business with less managed structure of the business information and data can be difficult to handle and manage and lot of time and human effort is required for this purpose (Kannan, 2009). Unified management; Unified management is an organizational view that demonstrates the management unification regarding the business and organizational data integrity and handling is a same and unified way. The effetely managed business information provides the whole organization a unified view of the business and managerial handling (Kannan, 2009). By means of billions of business credentials as well as megabytes of business data and information storage, handling and simply are inundated through the quantity of business data (Kannan, 2009). Workflow management: After taking approaching addicted to as well as categorizing serious information, convey the in the undomesticated information and data addicted to the platform intended for organizational workflow administration as well as perpetuation. By means of the capability to computerize the copy, move, encrypt, as well as delete proceedings, a mechanical policy foundational technique stepped up the physical procedures intended for handing out the entire the venture data. Business-wide important information taking: By means of 80 % of a business data and informational resources exterior the organize of the businesses platform require to encompass the elasticity to recognize, admission, investigate, as well as evaluation information that exists in email archives, databases, email structures, servers as well as storage arrangement throughout the whole network. By means of a computerized workflow strategy engine, imprison as well as progress of decisive data and information to the business data warehouse would be proficient on a weekly, daily or else monthly foundations (Kannan, 2009). Conclusion This research has presented a detailed analysis of the importance and issues of information management and control. It also, has outlined the main aspects of the information management and controls essential for business handling and management. This paper has pointed out the main critical issues and effectiveness behind the effective management and controlling of the business information. This paper will provide deep insight into the overall concept of information management and controlling. References Alavi. (1984). An Assessment of the Prototyping Approach to Information System Development. Communications of the ACM, (p. 27). Cadle, J., & Yeates, D. (2001). Project Management for Information Systems, 3rd Edition. Harlow: Prentice-Hall. Chaffey, D., & Wood, S. (2004). Business Information Management: Improving Performance Using Information Systems . Essex: Prentice Hall. Chuluunbaatar, S. (2005). Managing Enterprise Information Integrity: Security, Control and Audit Issues. Retrieved 08 29, 2009, from http://www.isaca.org/Template.cfm?Section=Home&CONTENTID=28466&TEMPLATE=/ContentManagement/ContentDisplay.cfm Enrique Claver, J. L. (2001). The performance of information systems through organizational culture. Information Technology & People , 247-260. Huang, K.-T., Lee, Y.W. Wang, R.Y. (1999). Quality Information and Knowledge, Prentice-Hall, New York, NY Harris, T. H. (June 15, 2004). Introduction to the Information Environment for Intangible Asset Management. Information, IT and Intangible Value , 1-4. Kannan, K. (2009, July 24). Enterprise Information Management Issues to Consider in the Convergence of eDiscovery and eCompliance. Retrieved 08 29, 2009, from http://www.lawtechguru.com/archives/2009/07/24_enterprise_information_management_issues_to_consider_in_the_convergence_of_ediscovery_and_ecompliance.html Laudon, K. C., & Laudon, J. P. (1999). Management Information Systems, Sixth Edition. New Jersey: Prentice Hall . Lillrank, Paul. (2003). the quality of information, International Journal of Quality & Reliability Management, pp: 691-703 Norton, P. (2001). Introduction to Computers, Fourth Edition. Singapore: McGraw-Hill. Robertson, J. (2005). 10 principles of effective information management. Retrieved 08 29, 2009, from http://www.steptwo.com.au/papers/kmc_effectiveim Salmela, H. (1997), From information systems quality to sustainable business quality, Information and Software Technology, Vol. 39 No.12, pp.819-25. Shelly, Cashman, & Vermaat. (2005). Discovering Computers 2005. Boston: Thomson Course Technology. Read More