System Development and Business Processes - Essay Example

Neither the storage of this information, nor the retrieval should be a time consuming exercise. All this should happen at the click of a button. YellowPen ushers in such a product. This should therefore bring in a great reengineering in the way the internet is used. Common shareable data helps in sharing research information across an organization. Knowledge Management is defined as availability of information for the right person at the right time. Information that one needs should be available when the person needs it.

This is made possible by YellowPen. By using a common server, YellowPen is able to offer its services for any body who can log on to the system using Windows. It keeps the user posted as to what are the latest postings available which she has not read by having an online icon on their job tray. YellowPen provides a personalized Knowledge Management System for every user on the net. 1. Anywhere anytime accessible repository of all their information and the related information makes this methodology a unique and usable alternate to any other storage-retrieval mechanism that is in use. 2. Storage and retrieval is on the fly.

When you need to store a specific information, all that we need to do is, drag and drop the specific page. The software captures the entire page with all its graphics and images into the YellowPen system. Along with this it also captures, who did the capturing, data and time stamps in addition to the location from which this was captured. YellowPen also captures a host of metadata along with this that helps in keeping the page updated and easily searchable for instant retrieval.3. Being an encrypted and password protected database, it makes sure that the data is available on a single server and also is very well protected.

It is also very well integrated with the current trends in piping XML data over RSS or Dublin Core.Do you believe that organizations will be better served by implementing YellowPen as an additional resource in a corporationKnowledge management in a company is very important. Nearly 60% of the information or knowledge in any company is in the minds of the people. Most of this knowledge gets transferred in the form of emails which are very difficult to search and locate when the need props up. A database with all the relevant information, easy to search option and a common repository where every body puts in relevant information is very useful and would bring out at least 20% of the dormant knowledge.

If every company 'knows' what it 'knows' and could make use of that dormant knowledge residing in the emails and in the minds of the people, then certainly that company would be able to beat the competition. If a large company should need personal solution for these knowledge management systems, then they could create their own server with the software, which should be very valuable for their