Banquet Event Planning, Style of Service, Place and Table Setting, Catering Menu, and Consumption Time - Case Study Example

Banquet Event Planning Table of Contents 1.Executive Summary 2 2.Style of service 2 3.Place and Table Setting 2 4.Catering Menu 3 5.Consumption Time 4 6.Reservation Planning BEO 4 1.1.Location and time 4 1.2.Description 4 1.3.Special Instructions 5 1.4.Banquet Checklist 5 1.5.Extra Equipment Essential for a Birthday 5 7.Organization Policy 6 8.Program Schedule 6 9.Floor Plan 6 9.1.Workflow of Events 7 10. Conclusion 7 References 8 1. Executive Summary Banquets are good because they give an event a focus, and the act of sitting and feasting brings people together, and this encourages easy networking and brings a natural relaxation. Also, the party makes the host have fun, smiles, and laughter which promotes positive emotion which results in meaningful memories that will last a lifetime. The work of the birthday host is to plan, organize and to welcome the guests. This paper will describe how to plan a birthday party banquet so as to make it a magnificent event. The party in question is organized to take place in Khalifa Park, Abu Dhabi with invited guests over 500. 2. Style of service In this event, English catering service will be used. This method also known as family style is suitable for this birthday party because the soup tureen (large dish) is placed before the host (birthday owner) alongside with preheated soup plates and the host then serves the guest. Also, the number of guests is large and therefore an individual can serve himself or herself. English service is normally cheap, and this will help in reduction of the budget. 3. Place and Table Setting The banquet style is round table where all the dishes will be on the table. The table setting in English is service is as follows: knives and spoons are placed on the right while forks are placed on the left. Wine glasses are placed to the left of water glass. Dessert flatwares are kept above the service plate. The first course is served on the table while the guests enter the room. The main course is placed directly in front of the host with warm plates who serves a portion of the main course. All sauces, side dishes, and vegetables are served by the guests themselves. The table below illustrate round the style where a table is surrounded by chairs, and this method maximizes seating. 4. Catering Menu The food menu is very essential for every banquet because banquets are about food. On a birthday, birthday cake is one of the highlights of the menu. It is important to ensure that there is something for everyone in the party. While designing a menu for an event, it is important to include a choice of courses with different varieties. This will enable guests to have a variety of food choice because there are those who require special diets. A four-course menu for this event consists of: Appetizer such as hot soup or Rosemary browned butter Salad- Asian Pear Grapes, Honey Vinaigrette and Gorgonzola and potato salad. Main course- glazed lamb chops and a combination of vegetables, chicken, fish, chips. Dessert- honey yogurt and blood orange source. 5. Consumption Time The birthday party will take place in the afternoon because the venue is a park and it will last up to 5 P.M. When the guests arrive, they will be served with a glass of wine as they interact with other guests in the Park between 2 P.M. and 3 P.M. Then after a few interactions the guests will sit at the round tables where they will be served with a dessert of their choice which could be hot soup or browned butter. After the appetizer, the guests are allowed to enjoy themselves through entertainment. Some will dance to the DJ songs while others will just listen to the music and chat around. After entertainment at around 8.30P.M., they sit down again to have the main course and a variety of English Dishes are provided at the table. After the meals, a desert is served. 6. Reservation Planning BEO Customer information Event information Name: Bill code: Phone number: Event date: 30th May 2016 Description: birthday banquet Quest count: 500 Contact person: 1.1. Location and time Venue: Khalifa Park setup style: English start time: 2.00P.M end time: 5.00P.M Menu selection 1.2. Description Appetizer- the price of each dessert ranges from $30 to $50 Salad- with the price which cost about $100 Main course and dessert amount to $500 Total billing plus other expenses amount $1000 1.3. Special Instructions Customer’s signature and date: Director’s signature and date: 1.4. Banquet Checklist 3-4 weeks before birthday- Choose the party theme Create the guest list including friends and family Pick the party day and time Order or purchase party supplies, decorations, favors, activities and prizes 2-3 weeks before the party Send various invitations with RSVP Decide on the activities and games for the day Plan the menu Organize for the extra help needed in the party mainly from friends or relatives 1 week to the party Order the cake from a bakery or bake and freeze it Any other food that can be prepared ahead can be made A final schedule for the event is prepared Decoration of the venue are completed Party day Food and beverages that could not be made ahead are prepared Plenty of pictures and videos are taken in the event for commemorating the day After party Send thank you to all those who visited 1.5. Extra Equipment Essential for a Birthday Invitation and thank you notes Beverage napkins, cups and cake plate Dinner plates and tablecloth Balloons, banners, confetti, party hats, cutouts Favor bags or boxes Extra tables and chairs Serving dishes Ice bucket Cake platter and serving knife Video camera or a camera tape Cake candles and matches 7. Organization Policy Cancelling and rescheduling of the party, the owner is eligible for a refund minus a fee for administration. The policy guidelines on birthday party on Khalifa Park last for only two hours if the party is for a child and not more than four hours for an adult. The park attendants will lead the party, and the park is responsible for the safety of the guests in the party. The park also encourages the guests to arrive on time. The park does not allow the use of polythene bags and the gifts should be carried on bags rather than polythene papers. Noise is also forbidden in the park and therefore loud music is discouraged. Alcoholic beverages are also not allowed. Parking is also not guaranteed, and it is done on the basis of first come first serve. 8. Program Schedule 1400hrs to 1415hrs- arrival of the guests 1415 to 1430hrs- guests take wine and snacks 1430 to 1530hrs- entertainment and playing of various games 1530 to 1600hrs- taking of the main meal salads 1600 to 1645hrs- birthday celebrations and awarding of gifts 1645 to 1700hrs- dessert taking and closing of the party 9. Floor Plan There are 500 invited guests to the party, and each round table accommodates about 20 people. Therefore, 25 tables are needed and two extra for placing the cake and cake-cutting event. Five hundred and one chairs are needed for the event. 9.1. Workflow of Events Place, time and theme of the birthday 10. Conclusion Banquets are good because they give an event a focus, and the act of sitting and feasting brings people together, and this encourages easy networking and brings a natural relaxation. English service is normally cheap, and this will help in reduction of the budget. Wine glasses are placed to the left of water glass. Dessert flat wares are kept above the service plate. The first course is served on the table while the guests enter the room References Council, S. B. (2012). Children's Birthday Parties at Stafford Castle. Mamatova, O. V. (2015). Practical English Manuals «Best resorts of Greece» in «Professional English»(for the fourth-year full-time Bachelor of Hotel and Catering Business and Bachelor of Tourism). Read More