Scope Management Approach, Selection and Recruitment Process - Essay Example

Activity 1 Scope Management Plan Project: Selection and Recruitment Process Project Sponsor: HR Manager Start Date: 25th January 2017 Completion Date: 3rd March 2017 Introduction The focus of this plan is to come up with a framework that will be used in the selection and recruitment process of new staff into the organisation. Scope Management Approach The scope plan is to be managed by the company’s human resource manager and assisted by the deputy HR manager. The plan seeks to establish the exact number of new staff needed for the process; their skills and responsibilities; interview process; as well the induction of new personnel into different departments. The measurement of the scope will solely be defined by the success rate attained in getting the right candidates with the preferred skills and experiences and their productivity in the first three months upon which they would be placed under probation. Roles of Responsibilities Name Roles Responsibilities Harry N. James Head: Human Resource Department Expected to come up with a timeframe for the interview process Tasked with the formulation of skills and responsibilities needed for selecting and recruiting appropriate candidates. Select a board of committee necessary for interviewing the candidates/ choosing the recruitment outsourcing firm. John Smith Barrow-ford Assistant Human Resource Manager Tasked with calling and informing candidates of their selection for an immediate interview process. Come up with effective ways of scheduling interviewers for the process. Project Scope Definition: The project is expected to ensure that only preferred candidates that range from salesmen, and secretaries are fairy chosen and offered a job within the different sections of the company. A monthly-basis review process would be conducted to ascertain individual capacity and the recruits will be accepted permanently upon passing the probation period. Project Exclusions: This project is only focused on selection and recruitment of newer personnel and it is not concerned with offering them new training. Project Constraints: The project is likely to suffer from inadequate cash resources; qualified selection panellists and time constraints. Activity 2 Managing Director: is a stakeholder that would allow/approve transfer of budgeted funds for the project. Human resource Manager: is responsible for coming with the framework for selecting, interviewing and recruiting proper candidates. Deputy HR Manager: is responsible for informing candidates and scheduling for their interview process. Activity 3 Email From: HR Manager To: Managing Director Date: 25th January 2017 Dear MD, I wish to inform you that the project related to selection and recruitment of new staff is nearly kicking-off soon. In regards to this, I need to ascertain whether the company’s policies is accommodative of a selection panellists that would be tasked with engaging the potential candidates in a thorough interview process before they can be chosen for the job. It is my wish that the company seek the services of an expert-based committee in selection and recruitment staff so that the process can yield positive outcomes. I would also like to include the HR assistant into this project fully since I will be also required to execute company’s day-to-day personnel issues. I hope to your from you soonest enough. Activity 4 Project Manager: Job Description Responsibilities: Effective coordination of all possible internal-based company resources for the purpose of executing the project Ensure that the project is delivered and completed on time and within the predetermined budget. Formulation of project management scopes and goals as well as identifying and incorporating all stakeholders. Formulate an effective project plan that should be used for tracking project progress. Requirements; Exception educational background especially in fields related to marketing. Exceptional communication and people skills in general A working experience of 10 or more years as a project administrator within the IT sector Top notch working knowledge in MS Office. Activity 5 Tesla’s Vision Statement: ‘“to create the most compelling car company of the 21st century by driving the world’s transition to electric vehicles’ The objectives ascertained herein rests with the fact that the firm sis ready to invest in capabilities that would facilitate the transition to sustainable transport, which would reduce the level of environmental degradation and pollution caused by fuel-consuming automotive. Tesla can opt to initialise a project that relates to enlightening and offering the public with different ways of sustaining environment through interchanging transport means from fuel- to electric cars. This way, the public would be informed and would rather opt to invest in electric cars that are efficient and do not pollute the air hence protecting the environment as a whole. Activity 6 People: that would involve skilled personnel that are able to come up with the ingredients of a new cake. This resource would be sourced from internal staffing personnel whereby a number of them will undergo training of how to bake and produce the new cake product. Funds/Cash: is needed for paying the external trainer as well as paying bonuses for the staff who will be involved in learning the new skill set. Material: will likely involve new equipment needed for production process. This will be sourced from the management side. Activity 7 Work Breakdown Structure Goals Timeframe Roles & Responsibilities Coordinating selection and recruitment panellists -To ensure that the interview process is done in accordance with the laid-out legislation. -to effectively conduct the process Between 7 to 14 days -come up with efficient documentation for purposes of ensuring that the interview process is able to attract a certain calibre of candidates Selection of potential applicants -to eliminate qualified from unqualified applicants 14-16 days -match applicants’ curriculum vitae to the minimal expectations set out by the panelists Recruitment of successful applicants -inform successful applicants of their interview results 4-10 days Ensure to call only preselected successful candidates and inform them of possible job offer and requirements. Activity 8 i) Critical Path Chart Analysis: like a flow diagram can be used to showcase the timescale for each goal of the project. It will also be used in identifying potential issues with the project as well as the resources for the entire task ii) Gantt charts; can be used by the HR to come up with the budgeting process as well for purposes of reporting and presentation. Activity 9 Risk Risk Level Control Timescale Employees might injure themselves while moving the desks High risk Ensure to adopt emergency procedures; prepare first aid kits; ensure to report incident 4-7 hours Property might be involved damages during movement Low risk -insure the office with cash deposits; ensure to higher experts in moving goods 3 hours Activity 10 Project Budget Income: $ Internal Funding 15,000 Expenses: Panellists’ Fee 10,000 Office Supplies 1200 Interview call bill& Adverts 300 Total Expenses 11,500 The expenses are listed as above since the interview process will require 5 experts for selection and recruitment committee that will work with the company for 3 months. The company will also incur bills related to calls for potential candidates as well as in advertising for job openings in the local dailies. Activity 11 Selection and recruitment committee since they are well-versed and experienced in conducting effective interviews; these panellists should be made up of people who have more than 5 years’ experience in this field. It is appropriate to speak with them in diverse way in order to decipher what some elements might mean in their culture and thus, avoid possible miscommunication in the end Activity 12 To ensure that a project has been finalised, it will be important to check whether project documentation and sign offs have been effectively made through an acceptance and closure document. It will also be important to check whether relevant legislation was applied all along. Approvals will be accessed from key executive decision makers that are mainly made up of managing executives; especially the managing director. Activity 13 1) Ensuring to record all damaged items 2) Coordinate ways of ensuring that the undamaged items are quickly salvaged. 3) Ensure to note areas that need major and minor repairs within the premise 4) Come up with a time plan of executing the clean-up process 5) Delegate duties amongst themselves on how to conduct the exercise To ensure that they are familiar with responsibilities; I will make sure to involve them in pre-meeting where details of the repairs will be discussed Appoint team members to guide them through the exercise Give them access to the project plan for reference purposes Activity 14 Establishing foundation; will be the first step where there would be building of relationships with the team members; setting goals and observing their behaviours towards quality Learning process; will be adopted in order to make sure that these team members are able to ask questions and share perspectives. Taking action; is the last phase that entails suggesting possible new steps for actions towards adherence to quality standards. Activity 15 The project will use electronic record keeping system because it will foster easier access and referencing during the interview process. It is also cheap and easier to use in the course of the project. Activity 16 The project will adopt meetings, minutes and weekly presentations for purposes of ensuring that the selection and recruitment process is indeed being done efficiently at all times. Read More