Recruitment, Selection and Induction Process While Hiring People - Research Paper Example

Executive Summary The paper evaluates the manner in which organization carry out the recruitment, selection and induction process while hiring people. It presents the different areas associated with recruitment, selection and induction process which needs to be looked at and developing a process which has all the factors ensures maximum effectiveness and ensures best use of resources. The paper shows that if organizations are able to carry out the basic functions in the best manner and use different recruitment, selection and induction process helps to ensure that the best talent is hired and the organization is better placed to carry out the different functions in the best possible manner. The process requires having proper advertisement and screening of candidates followed by a properly developed section process and finally the induction process to ensure better coordination and selection of correct personnel. Table of Contents Introduction 3 Background 4 Aim 4 Scope 5 Recruitment Process 6 Key Recruitment Criteria 6 Recruitment Methods 8 Ethical & Legal Obligations 11 Selection Process 11 Key Selection Criteria 12 Selection Methods 13 Ethical & Legal Requirements 14 Induction Process 14 Description about Business 15 Information about Job 15 Conclusion 16 References 17 Introduction The success of an organization is largely dependent on the manner in which an organization is able to carry out the recruitment, selection and induction process. Using correct methods and strategies to find out the manner in which business is able to find out the correct manpower will determine the long term strength of the organization. Since, line managers have to undertake the role of recruiting, selecting and inducting people so special care and emphasis need to be laid on the different aspect so that correct people is selected. This will help the organization to plan for the future and will reduce the chances of a financial loss as the business will be better managed through the use of different resources. The process thereby requires that a proper interaction between the human resource manager and line manager is developed so that hiring the correct manpower becomes possible (Cable & Judge, 2006). The process will lead towards multiplying the effectiveness of hiring correct people. The paper thereby looks to analyze the recruitment, selection and induction strategies which organizations tend to use. The paper will look at evaluating the manner in which analyzing the different aspect associated with recruitment, selection and induction process will help organization to plan for the future. The paper while looking to evaluate the process will also find out the manner in which different aspect associated with recruitment, selection and induction process is being carried out and the manner in which the overall effectiveness of the human resource process can be identified. This will help to develop the overall momentum through which the business will be able to develop better strategies and will be able to identify the different future needs in a better way. Background The paper which looks at evaluating the manner in which organizations tend to develop their recruitment, selection and induction process so that different aspect associated with hiring of the candidate is looked at. The process will help to provide effectiveness and will help to understand the different facets through which recruitment, selection and induction process needs to be developed. Recruitment is a process which aims at identifying the skills of the employees so that a proper fit between the needs of the employees and the skills of the employees can be ensured. The process looks at finding out the most prospective candidate and looks to evaluate the different phenomenon and aspect through which different dimensions associated with recruitment, selection and induction process can be carried out. The induction process on the other hand looks to provide the employees information about the organization, its culture and other aspect so that the selected candidate is able to understand the present environment within the organization. The process looks towards having more interfaces between the employees and making the new person who has been selected to be more comfortable with the working environment (Ryan & Schmitt, 2003). The overall impetus is thereby to develop a mechanism which will help the organization to carry out the needful process in the effective manner and will even require having more and more different parameters which can be defined so that employees can be selected based on it Aim The report looks towards achieving the following Identifying the strategies which will help to select the correct candidate based on job responsibility, job requirements and other characteristics so that the correct candidate can be selected Determining the manner in which effectiveness in recruitment, selection and induction process can be ensured so that the overall manner in which the organization looks to work can be achieved Identifying the manner in which organizations needs to develop their recruitment, selection and induction process so that the process helps to hire the correct manpower and provides maximum advantage in hiring people Determining the different mechanism through which overall effectiveness can be ensured and the manner in which organization will be able to provide better manpower based on the different needs and requirements of the organization Scope The scope of the paper is limited to identifying the different recruitment process, selection process and induction method which can be used by organization. This process will help to find out the different dimensions which organizations need to work on and will be able to determine the path through which overall momentum and effectiveness can be achieved in improving the business process. The scope is also limited to human resource function and will look at evaluating the same for all organization and not look to be specific on a particular job or need of the organization. Recruitment Process Organizations while looking to carry out the business function has to ensure that the recruitment process which is followed matches the needs and requirements of the organization. This will require working on different areas and looking to invite maximum applications from different by having proper job advertisements so that a large amount of people can be looked at (Arnold, 2005). The process should be such that while looking to recruit people maximum number of people is invited and the process should be such that it looks at employing strategies through which better opportunities of selecting the candidate can be ensured. This has to be matched by the different recruitment process and needs to analyze the different skills of the candidate with the needs of the organization so that the process looks at selecting the best candidate. This has to be a measure where the nature of the job is properly identified and the business is able to develop appropriate strategies so that the overall long term prospect of selecting the candidate improves. Key Recruitment Criteria Organizations looking to recruit new people have to undergo a process of proper job analysis so that complete details and areas regarding the manner in which people will be selected is undertaken. Having proper analysis of the job and providing complete description regarding the job will help both the organization and the candidates. The candidates based on it will be able to understand the different job requirements and will be able to match those with his skills. The organization will be in a place where they will be able to analyze the different factors which will act as a starting point in selecting the different candidates and the manner in which selection or rejection of the candidate will take place. This will help to improve the process of recruitment as the method will help to select the correct and prospective candidate and will guide the management in being able to develop appropriate strategies for fulfilling the future manpower needs. Some of the important aspect which needs to be analyzed and looked at while looking to select the prospective candidate is as Having a clear description regarding the educational qualification which the candidate needs to possess for applying for the job. This has to be matched by a complete description of the past experience which is essential for applying for the job. The description regarding the above points have to be clearly mentioned in the advertisement circulars so that the candidates are able to understand the different requirements and can match those with his own. This will ensure that people having the required educational qualification and experience applies and will help to save time of screening the candidates who don’t have the required qualification which the job requires The job circular or the advertisement also need to have clear description regarding the other skills like communication skills, negotiation skills, motivational skills, and other skills which are essential for the job (Dipboye, 2002). The advertisement circular should be descriptive regarding it and should make the candidate understand the job requirements and the additional skills which will be required for achieving those. This will help to reduce the risk and will provide a framework through which correct selection of personnel becomes possible. The organization has to further ensure that maximum candidates apply for the different job positions which will require that advertisements are provided in leading circulars and journals. Further the advertisement should reach to a maximum number of people and should be able to ensure that maximum people respond in a positive manner. The organization has to be circumvent in choosing the different newspaper and other media so that the budget which is spent on inviting application from different people fetches maximum response and provides maximum advantage so that more and more people can be recruited Recruitment Methods Organizations to ensure correct selection of the personnel has to further look at developing appropriate recruitment strategies which will look towards working on the different fundamentals so that correct and prospective candidate is selected. The ability of the organization to work on different dimensions and identifying the most appropriate recruitment method will help to evaluate the manner in which recruitment process needs to be carried. The process of selecting recruiting candidates can change and the organization might use multiple method depending on the vacancy, post and other factors which the organization feels is imperative and will help the organization in selecting the best candidate so that the different job responsibilities can be carried out effectively. Some of the recruitment methods which organizations tend to employ are Job Evaluation: This method looks at providing complete details regarding the job so that candidate applying for the job can match it and based on the fact that the criteria is achieved can apply for the job. Organization while looking to carry out the function of job evaluation provides description regarding different aspect like to age, experience, qualification, soft skills and other basic requirements for the job (Hogan, 2001). This helps the organization and the candidate to understand the different job requirements and areas based on which a candidate will be selected or not selected. This helps in screening of the application and sets the basic benchmark which has to be achieved while looking to apply for the job. The process leads towards effectiveness and multiples the overall value through which organization carries out the process of recruitment and helps to find out the most prospective candidate. This method has its advantage as it looks at helping the candidate to take important and valuable decisions through which the overall importance and value through which decisions are taken can be improved. Advertisements: Organizations has to further look at ensuring that maximum number of people apply for the different vacancies so that the organization has different options to select the most prospective candidate. The process would lead towards multiplying the overall value of selecting as having advertisements in leading newspapers, job circulars, and journals will help to reach a large audience. The process will help to receive applications from different corner of the country and will maximize the overall chances of being effective as the process would lead towards finding out the most prospective candidate who can carry out the different functions in the most effective manner. Further this process will also help the organization to ensure that the different vacancies have many applicants and will provide an opportunity to screen the different candidates before selecting the best one. Skill or Head Searching: This method looks at identifying the skills of the candidates and employing them for the different vacancies from within or outside the organization. Organization based on the skills of the candidates within the organization can look towards selecting them for higher position in the organization. Since, the organization is in a place where they understand and have a good knowledge about the different skills which the employees possess so moving them ahead for higher position within the organization becomes easy and provides an avenue where the organization is able to carry out the process of succession planning. This process helps to save the additional cost for the business and provides an important direction through which the overall value and fundamental which will support growth can be ensured. Recruitment Agencies: Organizations to save time also look towards taking the help of specialized personnel who have the required knowledge and understanding and can contribute towards helping the organization in the hiring process. Organizations look towards using recruitment agencies who provide complete details of the candidates and based on the need and requirement of the organization further process of recruiting the candidate is carried out. The process helps to ensure that the organization don’t have to indulge in advertisements and can take the help of the recruitment agencies in ensuring that the process of recruitment helps them to recruit the correct personnel. This process is time effective and helps the organization is ensuring that the process of recruitment provides maximum value. The overall process tends to change towards strengthening the manner in which different operations are carried out and helps the organization is ensuring that the process of recruitment is carried out in a more planned and systematic manner with the help of specialized personnel. Ethical & Legal Obligations The process of recruitment further has to be carried out on ethical grounds and equal opportunities need to be provided to all. There should be no partiality towards anyone and the discrimination between different candidates based on anything should be avoided. The process of recruitment should be further that it looks towards having a process which is fair and doesn’t look to undermine or degrade someone applying for the job. The overall mechanism has to be shaped and developed based on the different aspect and principle which looks at maximizing the different gains and ensures that the recruitment process is carried out in the best way. Having a proper code of conduct and manner in which the process of recruitment is carried out will help to spread good awareness and improve the brand image as it will make organizations understand the manner in which different relevant factors which when considered will bring about a complete change in the recruitment process. This will help to ensure that all things are carried out on ethical grounds and no sort of discrimination or partiality takes place. Selection Process This step looks at selecting the prospective candidate from the list of different candidates which have been identified by the organization to be prospective candidate for the future (Thompson & McHugh, 2009). Special care and emphasis needs to be given in hiring the correct candidate as the process would lead towards selecting the candidate and improper selection could be fatal for the organization. The process of selection has to be further shaped and transformed in a manner that it brings forward the different skills of the candidates, helps to understand their experiences and provides other details which will act as a vital point in selecting and recruiting the personnel. The process would lead towards multiplying the overall gains as having a proper selection process which looks at different aspects and facets of the employees and the organization will ensure a better match and will help the organization in selecting the correct candidate. Key Recruitment Criteria Organizations while looking to select the candidate have to clearly state the different requirements which has to be fulfilled so that the correct selection takes place. This process will look towards having a better description regarding the different points which needs to be achieved and lack of achieving those would lead towards elimination of the candidate. The process should be such that it should state they must have criteria and other criteria which are add-ons with the main criteria. This will help in proper evaluation and the selection of personnel will be done based on different areas and fundamentals thereby helping to improve the overall process. Some of the key criteria which have been identified are as Having different skills and flexibility to adapt to the different situations and being able to mould and change with the needs and requirements of the business. This has to be such that the person has ability to work at different situations and carry out the functions in the most effective manner. Looking towards having different skills and qualifications which matches the job needs and requirements. This will look to address the technical knowledge, the practical knowledge, the soft skills and other areas through which the person will be able to carry out the functions effectively. The process should be search that it helps to select the best candidate and ensures improvement in productivity in the future. The process of selection should be done based on different parameters and the overall process of selecting should look at garnering maximum leverage so that productivity improves and the mechanism which is used to carry out the different functions provides long term advantage Selection Methods Organizations to ensure productivity have to look at employing the best selection methods so that screening of employee is carried out on best grounds. This will require looking at different aspect and selecting employees based on different parameters so that the manner in which different functions are carried out will help to improve the manner in which business is done. Some of selection methods which can be used are as Interviews: Organizations after screening and having a list of the prospective candidate look to carry out the process of interview so that more knowledge and information about the candidate can be gathered (Thompson & McHugh, 2009). The process looks at identifying the different skills and matching those with the organizational needs so that the selection of personnel is correct and the person selected is best for the job. Group Discussion: Organizations to check the soft skills also employ a process of group discussion where different candidates speak on a topic which is given at the same time. The process looks to check the knowledge acumen along with the soft skills and aims towards identifying the manner in which the different aspect helps the business to carry out the functions in the most effective manner. The process helps to provide more details and helps to understand the different needs and requirements of the candidates in a better way and helps to select the correct candidate Ethical & Legal Requirements The process of selection further has to be carried out on ethical grounds and equal opportunities need to be provided to all. There should be no partiality towards anyone and the discrimination between different candidates based on anything should be avoided. The process of selection should be further that it looks towards having a process which is fair and doesn’t look to undermine or degrade someone applying for the job. The overall mechanism has to be shaped and developed based on the different aspect and principle which looks at maximizing the different gains and ensures that the recruitment process is carried out in the best way. Having a proper code of conduct and manner in which the process of recruitment is carried out will help to spread good awareness and improve the brand image as it will make organizations understand the manner in which different relevant factors which when considered will bring about a complete change in the recruitment process. This will help to ensure that all things are carried out on ethical grounds and no sort of discrimination or partiality takes place. Induction Process The candidate who has been selected need to undergo the process of induction so that the candidate is able to understand the culture of the organization, meet his peers and associates and able to understand the environment where he needs to work. This will help the candidate to be better shaped and will also have a bearing on the fact that the candidate will be more calm and will be able to adjust to the different needs and requirements of the business. The process will shape towards improving the overall effectiveness and will multiply the directives as having a properly developed induction process will motivate the candidate and will increase the level of commitment as the manner in which different activities are carried out will change Description about Business The induction process has to be developed keeping in mind the manner in which the candidate will be able to know more about the organization. The person selected should be informed completely the manner in which the business is conducted and his role in the system should also be clearly stated. This has to be followed by the fact that the candidate needs to be calmed down and at the same time needs to bring about a change in his behavior so that he is able to understand the manner in which he needs to work and also develop relations. A properly developed induction process which looks at different aspect and facets will help to pacify the candidate and will ensure that he becomes more committed towards organization. The process will also shape and bring about a change in the behavior of personnel as it will lead towards brining effectiveness and will multiply the overall process of having people working for the organization. Information about Job The candidate who has been selected should also be provided with all pertaining information about the job. This process needs to be carried out during the induction process as it will help the employee understand his role and responsibility. This will also help the candidate to understand the different parameters based on which compensation has been decided and will help to understand the style of working. The process should also make the candidate understand the key criteria and core areas which holds importance for promotion and other perks and the areas through which the performance will be evaluated. The candidate during the phase should be able to garner all important information pertaining to the job and should be thereby able to bring about a change in his behavior so that the process of working ensures more commitment and helps to bring about a change in the behavior of individual. This will help to ensure that the candidate is able to bring about a change in the working methodology and will be able to improve the overall performance through different areas. Conclusion The paper thereby brings forward the manner in which organizations look to shape their recruitment, selection and induction process and the different areas which organizations need to watch for. Having a properly crafted recruitment, selection and induction process helps the organization to ensure that the correct personnel is hired and helps the organization to ensure that the different resources are used in the best way. This will lead towards improving effectiveness and will help to bring about a change in the behavior of people so that better results can be achieved. This is thereby an important and core area for business and being able to work on it helps to multiply productivity and ensure better use of resources. References Arnold, J. (2005). Work Psychology: Understanding human behaviour in the workplace 4th ed. Harlow: FT Prentice Hall. Cable, D. & Judge, T. (2006). Person-organization fit, job choice decisions, and organizational entry. Organizational Behavior and Human Decision Processes, 67(3), 294–311 Dipboye, R. (2002). Selection interviews: Process perspectives. Human Resource Selection (3rd ed.). Orlando, FL: Dryden Press Hogan, R. (2001). Personality and personality measurement. In M.D. Dunnette & L.M. Hough (Eds.), Handbook of Industrial and Organizational Psychology, Vol. 2 (2nd ed.) 873–919 Ryan, A. & Schmit, M. (2003). Assessing organizational fit in employee selection. Paper presented at the 8th Annual Conference of the Society for Industrial & Organizational Psychology, San Francisco, CA Thompson, P. and McHugh, D. (2009). Work Organisations: A critical approach, 4th ed. Basingstoke: Palgrave Macmillan Research Log Database Time Spent Search Terms Results Evaluation of material Prentice Hall 3 and half hour Recruitment selection Induction A lot of articles were found on the same topic Narrowed down the topic to different aspects which needs to be included in recruitment, selection and induction process Palgrave Macmillan 2 and half hours Basic need for recruitment, selection and induction process 120+ articles Help to find out the different aspect which needs to be included Dryden Press Half an hour Different manner in which recruitment, selection and induction process is carried out 30+ articles Helped to understand the focus towards a concerned area of recruitment, selection and induction process Read More