The Planning, Development, and Preparation of Action Plan in the Assessment of Risks - Coursework Example

Name: Institution: Instructor: Subject: Date: MANAGING RISK Purpose The planning, development and preparation of action plan in the assessment of risks and hazards is a very significant practice in facility management. This action plan aims at following the associated steps in offering practical measures in facility management. The development and preparation of this action plan finds basis on hazardous substance leak. It is purposely to ensure that appropriate facility management takes place in case of leakage or hazardous spilling of a chemical within the facility. Further, the action plan plays an important role in appropriate and timely response towards the safety of all personnel and other persons using the facility. Considering that the staff and the equipment housed within the facility requires re-housing since the facility will not be active for a period of one week, the action plan will also involve clean-up activities. The action plan is in support of the objectives of the facility and the response finds its basis on risk management and analysis (Alexander, 132). Scope The steps associated with this particular action plan are applicable to facility management activities in which all the contractors and staff are involved. It also applies to the management of workstations and facilities where hazardous substances or chemicals handling, usage or storage takes place. This includes the company vehicle as well as those of visitors or contractors within the facility at the time normal operations. This management action plan also covers circumstances where the management of facility expects to offer control to spillage, leakage or even clean up services to common areas within the facility. However, the override any case in which emergency activities offer specific guidelines regarding the requirements of spill requirements. Risk analysis The risk analysis exercise also involves the assessment of the levels and severity of the identified risks. This involves obtaining information concerning the possible risks. This takes place in consultation with the relevant stakeholders involved including all the staff. In this case, the likelihood of hazardous leak and the persons exposed to the risks forms a significant part of the relevant information in risk analysis. The length of time or time spent in exposure to the hazardous leaking substance is also of important consideration. The action plan with regard to the risk analysis exercise considers various conditions and situations that are likely to increase those chances of risks within the facility (Cameron, 223). These situations and cases include changes in operations within the facility, monitoring and inspection activities as well as maintenance and repairs. The information obtained in the course of carrying out the risk analysis process plays a very significant role when it comes to risk treatment exercise within the facility. The risk rating as part of the risk assessment exercise appears in tabulation as (Frame, 105): Risk rating table The chances of the leak causing harm to health The consequences of the risks to health and associated injuries Insignificant in which there are no injuries experienced Moderated in which case first aid treatments are sufficient Major injuries and harm to health in which case extensive medical attention is a requirement Catastrophic such as the ones involving the entire facility and multitudes of individuals Most likely Moderate Extreme Extreme Extreme Likely High Moderate Extreme Extreme Midrate Low Moderate Extreme Extreme Not likely Low High High High Rare Low High High High It is important to note that risks whose classification is as extreme require immediate actions and require appropriate urgent consideration (Cheremisin and Paul, 107). Risk treatment Pre-emergency Responsibilities in hazardous leaks Major Tasks Who Planned action Ensure that there is availability of the relevant information for staff and any other user regarding hazardous substances and chemicals stored and used within the facility. Facility Manager/Supervisor 1. Carry out reviewing and updating of data sheet for material safety. 2. Avail the relevant and suitable data sheet for material safety at appropriate locations within the facility Ensure the availability if appropriate type and sufficient amounts of control substances or leak absorbents in accordance with the prescription in the available data sheets for material safety. Facility Manager/Supervisor 1. Ensure that there is there is a regular performance of leak inspections and consequent replacement of the necessary absorbent substances. Ensure that the necessary personal protective equipment is available and is in good functioning condition. Facility Manager/Supervisor 1. Perform a regular check to ensure that the necessary personal protective equipment is available and is in good functioning condition. Ensure that the selected emergency response personnel with regard to accidental leaks are conversant with the leak maintenance procedures and requirements that are necessary in case such incidences within the facility Facility Manager/Supervisor 1. Ensure proper leak training of the selected emergency response personnel is available including refresher courses at regular intervals. 2. Carry out monitoring and review of leak procedures and requirements 3. Be sure to include an updated leak kit on accessible locations within the facility Tools and techniques to identify risks In this action plan, various techniques and tools are useful in the identification of risks in the course of facility management. The technique adoption in this case includes risk management steps, which are as follows: 1. The establishment of risk context and objectives 2. Actual identification of risks 3. The analysis and evaluation of the risks as identified 4. Carrying out the risk assessment operations 5. Management or treatment of the identified risks 6. Reviewing and monitoring of the identified risks and the risk environment on a regular basis 7. Continuous consultations and communications with the relevant stakeholders while making appropriate reports. The use of tools and techniques in the identification of risks facilitates the understanding of the context in which the risks are likely to take place. This implies a proper understanding with regard to the context in which the facility and the staff operate as well as, being appropriately conversant with both internal and external environments. The techniques and tools in the identifications of risks for this particular facility are useful in the establishment of organisational and strategic execution of the action plan. The other importance that is associated with the use of techniques and tools in the risk identification is that they play a significant role in identifying opportunities and constraints within the operating environment of the facility under consideration. Chemical leakages and spillages can significantly bring about risks that are associated with health and fire. The administration of the Occupational Safety and health requires the operations involved in facility management to develop and prepare emergency action plans and responses with regard to leaks and spills (Tweeddale, 164). All managements or administrations are expected to fully comply with the required standards of safety for facility operations. Key stakeholders involved and the way to liaise with all of them The stakeholders involved in this particular action plan include the board of management who have the responsibility to oversee the flow of operation within and around the facility, the internal and external contractors and the clients. The other key stakeholder is the relevant authorities that are concerned with the Occupational Health and Safety standard observation. The most appropriate ways to liaise with the key stakeholders would be to involve them in key decision making process that affect then in one way or another (Alexander, 146). The other one is for the task force in charge of preparation and implementation of this particular action plan in risk management, to comply with the relevant regulations. In this particular case when the facility in inactive and the re-housing of the staff is taking place, the risk analysis exercise takes place. Several options of renovations and replacements are analysed concerning the risks involved. The options for this particular facility involve include the development of now type of leak absorbent substance according to the required standards of safety. The other one is the alterations and improvements in the plan and arrangement of workstations and equipment and other devices within the facility under consideration. The identifiable risks that are associated with these options and changes include both financial and technical risks (Taylor, Craig and Erik, 188). Timelines Timeline schedules for risk treatment in the action plan Tasks and activities Action as per plan Staff in charge Day One to Two Re-house of staff and equipment Ensure that all the equipment and staff in the facility are re-housed Facility Manager/Supervisor Day Two to Three Ensure that there is availability of the relevant information for staff and any other user regarding hazardous substances and chemicals stored and used within the facility. Carry out reviewing and updating of data sheet for material safety. Avail the relevant and suitable data sheet for material safety at appropriate locations within the facility Facility Manager/Supervisor Day Three to Four Ensure the availability if appropriate type and sufficient amounts of control substances or leak absorbents in accordance with the prescription in the available data sheets for material safety. Ensure that there is there is a regular performance of leak inspections and consequent replacement of the necessary absorbent substances. Facility Manager/Supervisor Day Five to Six Ensure that the necessary personal protective equipment is available and is in good functioning condition. Ensure that there is there is a regular performance of leak inspections and consequent replacement of the necessary absorbent substances. Facility Manager/Supervisor Day Six to Seven Ensure that the selected emergency response personnel with regard to accidental leaks are conversant with the leak maintenance procedures and requirements that are necessary in case such incidences within the facility Ensure proper leak training of the selected emergency response personnel is available including refresher courses at regular intervals. Carry out monitoring and review of leak procedures and requirements Be sure to include an updated leak kit on accessible locations within the facility Facility Manager/Supervisor References Alexander, David E. Principles of Emergency Planning and Management. Oxford, [Angleterre: Oxford University Press, 2002. Cameron, I T. Process Systems Risk Management. San Diego, CA: Elsevier, 2005. Cheremisinoff, Nicholas P, and Paul N. Haber. Hazardous Materials and Waste Management: A Guide for the Professional Hazards Manager. Burlington: Elsevier Science, 1995. Frame, J D. Managing Risk in Organizations: A Guide for Managers. San Francisco: Jossey Bass, 2003. Taylor, Craig E, and Erik Vanmarcke. Infrastructure Risk Management Processes: Natural, Accidental, and Deliberate Hazards. Reston, VA: American Society of Civil Engineers, 2006. Tweeddale, Mark. Managing Risk and Reliability of Process Plants. Boston: Gulf Professional Pub, 2003. Read More