Of Renovated Floors and Lecture Rooms - Report Example

Project Management Proposal Report Project Management Proposal Report Executive Overview This is a project proposal report that describes exactly how we will carry out a renovation of the school floors 2-5. Having the required resources and funds, we will renovate and modernize lower floors and the lecture rooms with better equipment, paint, carpets, chairs, desks, and outlets. The renovations will specifically address hallways, bathrooms, conference halls, library, staff rooms, and lecture rooms. Notably, the floors 6-8 are very modern and the planned renovations and modernization will seek to attain such levels. As such, the renovations will focus on the lower floors where we will seek to encourage all stakeholders to invest and participate in this noble initiative. All factors held constant and using network analysis, the renovation of the lower floors will take approximately six months. The proposed budget for the renovation of the lower floors to the floors 6-8 will require about $ 2300,000. Introduction and Value Proposition The renovation of lower floors and lecture rooms will involve professional works by contractors, engineers, masons, carpenters, wood flooring installer, electricians, and plumbers among other professionals. As such, this will be a group contract. Indeed, the renovation of the lower floors and lecture rooms will require considerable experience, attention to detail, relevant skills, and time management that will result to modern and high quality lower floors and lecture rooms. Ideally, the renovations will increase the market value and usability of the reference rooms. Moreover, to enhance the market value of the building, we will renovate the lower floors and lecture rooms with fixtures, appliances, components, and finishing of the best quality in the market. The renovations will follow a consistent design and decorating theme that correlates with floors 6-8. Indeed, the renovations will seek to create harmony between the finishing, furniture, and other accessories in specific rooms. To ensure reduced floor renovation costs, we will not move the walls, plumbing fixtures, and electrical cables. The renovations of the lower floors and lecture rooms will include major structural repairs on the weakened walls and carrying beams. We will also repair the roof by smoothening, finishing, and decorating. There will be no demolitions aimed at improving the condition of the rooms but we will replace all the damaged parts including floors, walls, windows, doors, electrical appliances, and painting. Indeed, we will repair and enlarge all the window openings and punch new doors. We will equally install ductwork to enhance central heating and air conditioning that will address the openings in the walls and ceiling. With the help of electricians and plumbers, we will establish improved electrical, drainage, and plumbing systems. We will equally install fiberglass, hanging wallpaper, drywalls hang sheets, and insulate the walls and attic. More so, we will paint the interior walls and the ceiling, install the Wi-Fi network and other technology networking, and install molding and baseboards around windows and doors. The renovations will also include the carpeting of the floor and installation of bookcases and sports boxes. The renovations will cost $25 per square meter in carpeting, $66 per square meter of concrete, and $100 per square meter of timber. The projected total cost of the renovation is about $ 2300,000. Ideally, the renovation of the lower floors and lecture rooms will lead to significant benefits. Indeed, the renovated floors will improve the quality of the building and hence increase its market value. The renovated floors and lecture rooms will ensure that the building meets the building, accommodation, and safety standards our state. The students will have a good chance to maximize the rooms that will enhance their learning by providing Wi-Fi services, computer technology, library services, and a good learning environment. The renovated floors and lecture rooms will ensure that there is harmony with the upper floors that depict modern design, building, and architectural standards in the modern society. The renovated rooms will have additional space, better amenities, good environment, and fresh air circulation that will foster learning activities. Indeed, it is evident that after the renovations, the building will be an icon in the locality and hence the increased market value. The professionalism and high quality materials used in the renovation will derive a high quality, secure, attractive, and standard building. Notably, the costs utilized in renovating the floors and the lecture rooms will derive value. As such, the renovations are environmental friendly, cost effective, and worth investing in. Defining the Project Project Charter Project Objective and Scope Objective The objective of this project is to renovate 2-5 lower floors, which include hallways, bathrooms, conference halls, library, staff rooms, and lecture rooms to achieve the modern and quality standards depicted by 6-8 floors. The renovations should take a maximum of six months. Scope The scope of the project will entail the activities listed below. Determine quality of renovations required Following a consistent design and decorating theme that correlates with floors 6-8 Creating harmony between the finishing, furniture, and other accessories Major structural repairs on the weakened walls and carrying beams Smoothening, finishing, and decorating the roof Replacement of damaged floors, walls, windows, doors, and electrical appliances Repair and enlarging all window openings Installing fiberglass, hanging wallpaper, drywalls hang sheets, central heating, and air conditioning systems Improving electrical, drainage, and plumbing systems Insulating the walls and attic Painting the interior walls and the ceiling Installing molding and baseboards around windows and doors, Wi-Fi network, and other technology networking Carpeting of the floor and installing bookcases and sports boxes The scope of the project does not include: The demolitions aimed at improving the condition of the rooms The movement of the walls, plumbing fixtures, and electrical cables Major Milestones All professionals selected  Contracts signed with all contractors and project managers Supplies delivered to the school Cost determined Assumptions Only certified contractors and project managers participate in the project The project will take part in phases There are no sponsors to the project The contractors will finish the project in time There will be no additional costs to the project The suppliers meet the set standards The products supplied are of high quality There is segregation of roles, duties, and powers Constraints  Contractors’ availability to meet for project planning is limited to school hours.  Project managers and contractors will be responsible for the entire project. Availability of professional contractors will be limited. Availability of resources will be limited. Business Need or Opportunity   The goal of this project is to modernize the lower floors to the level of upper floors with an aim of creating a better learning environment and improving the market value of the entire building. The renovated floors will be convenient for the students since they will offer quality and a better learning environment. This will help more students to access education using advanced technologies.  Preliminary Cost for the Project The procurement team will develop a proposal based on expected costs for review by the board, school principal, and other stakeholders. Roles and Responsibilities Sponsors Offers the overall direction in the project Project Manager Offers leadership in the planning, designing, and development Contractor Bears the overall responsibility of implementing all the measures aimed at the renovations Professionals Bear the responsibility of carrying out the repairs, installations, and finishing that relate to their profession Project Charter Acceptance  The Project Manager and the school principal approved the project Execution We will monitor and control the project implementation We will manage the professional laborers, contractors, and other stakeholders We will assess the risks involved in the project and respond to such risks We well write the project status report and manage issues that relate to project execution We will accept, test, confirm, and pay for the deliverables Closing We will ensure that the contractors follow the design and plan for the project without any alterations to guarantee quality. We will verify the standards, compliance, and timely completion of the project We will establish the success of the project in terms of quality, standards, and metrics We will ensure a smooth transition to the next phase and stakeholders Lessons Learned I learned that geographically dispersed project teams and using the wrong tool for the job poses a great challenge to project management (West, n.y). I learned that resource management and prioritization are great challenges in project management (Sullivan, 2012). I also leant that training sponsors, lack of project management skills, and lack of clarity in the scope of the project are significant challenges I project management (Business Improvement Architects, 2014). From the project, I learnt that a successful project has a mix of the right deliveries, presents creative solutions, has a well-developed scope, has a motivated team, and very satisfied sponsors (Project Management Institute, Inc, 2014). For any project in any field of human endeavor to depict quality product and service there must be a project manager (Modesto & Tichapondwa, 2009). For a project to succeed we must win the support of our stakeholders (Madsen, 2011). For a project management to succeed we must see a project as a series of interrelated tasks (UC Davis, 2013). References Business Improvement Architects. (2014). The Top Project Management Challenges. Retrieved from: http://www.bia.ca/articles/TheTopProjectManagementChallenges.htm Madsen, S. (2011). 15 Principles of Project Management Success. Retrieved from: http://www.susannemadsen.co.uk/uploads/6/3/2/3/6323088/guiding_principles_for_project_management_success1.pdf Modesto, T., & Tichapondwa, S. (2009). Successful project management. Retrieved from: http://www.col.org/SiteCollectionDocuments/SuccessProjMgt.pdf Project Management Institute, Inc. (2014). How do You Measure Your Success as a Project Manager? Retrieved from: http://www.pmi.org/How-do-You-Measure-Your-Success-as-a-Project-Manager.aspx Sullivan, D. (2012). Top Five IT Project Management Challenges and How to Solve Them. Retrieved from: https://www.clarizen.com/documents/datasheets/clarizen-the-essential-series-top-5-it-project-management-challenges-and-how-to-face-them-datasheet.pdf UC Davis. (2013). Introduction to Project Management: Principles, Techniques and Tools. Retrieved from: http://oe.ucdavis.edu/local_resources/docs/projectmanagementtraining.pdf West, C. (n.y). Five Common Project Management Challenges. Retrieved from: http://www.compaid.com/caiinternet/ezine/west-fivechallenges.pdf Read More