The Handicap International Project Management - Business Plan Example

The Handicap International INTRODUCTION 1 Purpose of Project Management Plan The entire report will illustrate the detailed plan of the project from the viewpoint of a project manager. The function of the organization is to help the victims of cluster munitions and anti-personnel mines plan is to deal with the mission of the organization and achieving the organizational objective with effectiveness. Along with this the organization also provides help and support services to the handicap children and adults. This project aims at conducting a campaign for the betterment of the autistic children of Canada. The purpose of the present project is to provide proper support and assistance to the autistic children of Canada. The proposed audience of the Handicap International PMP is all project stakeholders including the senior leadership, the project team and project sponsor (Handicap International, N.d.). 2 Executive Summary of Project Charter Handicap International provides educational services along with assessment and diagnosis services, speech therapy, computer and physical education, music education as well as education on home economics. Also, auditory integration rehabilitation as well as counseling and relevant support services to the parents of the autistic students falls within the service offering of the organization. In the case of promoting the services offered by the Handicap International, the offline advertising tactic needs to be implemented. It can be said in a more precise manner that the offline advertising will be more effective in this particular case. For the purpose of value propagation, the organization should focus on putting up advertising displays in various locations of New Brunswick and the Atlantic provinces which are the main target markets. Also, standing displays will be provided in front of various clinics and treatment centers which provide specialty cares and other relevant treatments associated with reducing the impact of autism among the young children. This report discusses all the relevant aspects like resources, costs, time frame, marketing, human resource and other facets required for planning a project. 2.1 Assumptions/Constraints The constraints in the autism project states that the fluctuating market situation can affect the operations and progress of the project. Moreover the weather conditions can also affect the same. 3 Scope Management 3.1 Work Breakdown Structure 3.2 Deployment Plan The deployment plan will include planning the activities, arranging for the activities, performing all the HR related functions, arranging for funds and sponsors, planning the advertising and promotional activities, framing the budget for the program, comparing with the competitor’s activities and looking for areas for improvement. 4 Schedule/Time Management The implementation schedule is a very important part of any campaign as it helps in a great way to implement the various factors of the business plan in a timely manner. The time factor plays a major role in the case of implementing a campaign plan, as it helps in reducing the incidents of overshooting the cost. Generally, the implementation schedule is often drawn while following five necessary steps. The first step is to identify and list down the activities that are required to be performed before the process of actual starting of the business process. The second step is to determine the level of interdependence the activities have with each other and as a result, the amount of delay that might happen because of the interdependence. The third step is to identify the activities which can be performed in a simultaneous fashion. The next step is to identify the time needed to complete each activity while the final step is to determine the resources needed to complete each of the activities (Tulsian and Pandey, 2002, p. 4.16). The implementation schedule for the Handicap International’s autistic support program is given below: Activities Weeks 1 2 3 4 5 Conducting the industry Overview           Deciding on the locations of the campaign           Designing the campaign           Conducting the market analysis           Designing the marketing plan           Designing the human resource development plan           Designing the operations plan           Deciding the management hierarchy           Studying the market risks           Designing the financial plan           Identifying the risks           4.1 Milestones The table below lists the milestones for this project, along with their estimated completion timeframe. Milestones Estimated Completion Timeframe Planning activities Must finish within two weeks after the approval of the project plan Planning for sponsorships Must finish within two weeks of planning the project Planning for marketing activities Must finish within two weeks of planning the project Planning for HR activities Must finish within two weeks of planning the project Planning for financial activities Must finish within two weeks of planning the project Execution and supervision Must start from the planning activities and must end with the execution of the activities 4.2 Project Schedule Current Date 2/16/2014 Title MSProj11 Project Start 2/17/2014 8:00:00 AM Project Finish 3/7/2014 5:00:00 PM 4.2.1 Dependencies The dependencies related to the project are the market conditions, political environment and natural environment of the locality where the campaign should be carried out. 5 Cost/Budget Management 5.1 Expense Forecast Every business incurs certain expenses which may be routine expense (such as employee expense), capital expenditure (such as purchase of plant and machinery), daily expenses (working capital requirement), and so on. Expenses forecasting is a part of periodical budgeting and is mainly prepared by the finance manager of the organization. The important parts of expense forecasting are expense inputs such as employee training and development program, cost of packaging, freight and transportation expenses, travelling allowance of the employees, and so on. Using the various inputs, the managers will be able to forecast future expenditures using expense forecasting reports. The details of assumptions are illustrated in the following sections. 5.2 Start-up Cost Uses of Cash in $ % of Debt Sources of Cash Signage 5,258 2   Supplies 21,032 8 Office Equipment 18,403 7 Leaseholds 23,661 9 Washer / Dryers 3,943 1.5 Fixtures 6,572 2.5 Drop-off Bin 2,629 1 Hangers 2,629 1 Telephone 5,258 2 Cash Register 10,516 4 Safe 26,290 10 Security System 26,290 10 Debit / Scanner 31,548 12 Project Manager 65,725 25 2 Months Costs 13,145 5 Total 262,898 100 Total Debt 262898 5.3 Capital Investment Depreciable Life (Years) 5 ITEMS 2013 2014 2015 2016 2017 Start Asset $112,657.00         Annual Capital Addition $0.00 $3,000.00 $5,000.00 $5,000.00 $5,000.00 Total Assets $112,657.00 $115,657.00 $120,657.00 $125,657.00 $130,657.00             Depreciation $22,531.40 $22,531.40 $22,531.40 $22,531.40 $22,531.40     $600.00 $600.00 $600.00 $600.00       $1,000.00 $1,000.00 $1,000.00         $1,000.00 $1,000.00           $1,000.00 Annual Depreciation $22,531.40 $23,131.40 $24,131.40 $25,131.40 $26,131.40 Cumulative Depreciation $22,531.40 $45,662.80 $69,794.20 $94,925.60 $121,057.00             Start Balance $112,657.00 $93,125.60 $74,994.20 $55,862.80 $35,731.40 End Balance $90,125.60 $69,994.20 $50,862.80 $30,731.40 $9,600.00 5.4 Debt Schedule Initial Debt 262898 Interest cost 12% Loan Amortization Table Items 2013 2014 2015 2016 2017 Start Balance $262,898.00 $262,898.00 $197,173.50 $131,449.00 $65,724.50             Principal payment $0.00 $65,724.50 $65,724.50 $65,724.50 $65,724.50             End balance $262,898.00 $197,173.50 $131,449.00 $65,724.50 $0.00             Interest cost $31,548 $23,661 $15,774 $7,887 $0 5.5 Key Assumptions   Monthly Annually Phone 1,791 21,491 Internet 80 960       Advertising 2.5%     Monthly Annually Utilities 590 7,080   Sq Feet Cost per Sq Feet Annual Lease Costs Lease 8,059 19.00 153,124   Monthly Annually Bank Charges 1,500 18,000 Security 8,955 107,456 Insurance 1,500 18,000 Office Expenses 18,805 225,657 Disposal Expenses 895 10,746 Assumptions Items Growth Rates Income/Revenue: % Change Subsidies received 13.2% Donations & Subsidies Capital Items 12.7% Program fee 9.1% Interest Received 1.6% Dividends received 34.8% Fundraising Activities 12.9% Membership fee 36.3% Rent received 19.0% Levies 38.7% Professional workshop 3.2% Sundry income 15.7%     Expenditure: % Change Adult Services 11.7% Childrens Services 6.4% Fundraising General -7.5% Membership 9.5% Outreach services 11.3% Administration 20.0% Training 6.2% Depreciation & Amortization 3.3% 6 Quality Management Quality may be guaranteed through investigations, audits, formal testing and documentation of deformities in an imperfection following framework to guarantee imperfections are altered, retested and shut. A few activities may decide to utilize a traceability matrix to figure out if discriminating prerequisites have been met. 7 Human Resource Management The human resource of the organization belong to educated and specialized backgrounds who are experts in dealing with children having autism and these people offer the quality service to the organization. However the diversity among the team members often cause conflicts and disputes and thus the management works hard towards imparting a diversity training to its employees. 8 Communications Management 8.1 Communication Matrix Stakeholder Messages Vehicles Frequency Communicators Feedback Mechanisms The sponsors, autistic children, the parents To make the children feel that they are no lesser than others Most of the promotion was done by the means of placards, road-shows, pamphlets, online awareness ads and emails. The frequency of the ads on roads were conducted on a daily basis throughout the planning week and the other forms of ads are very frequent The organization’s representatives The feedback forms were distributed to the stakeholders in person and via online media 8. Risk Management 1 Market Risk An important risk for the organization is the market risk. Talking in an elaborate manner, it can be stated that the market risk for a company arises when there are already a large number of competitors present in the same market. Also, the presence of hostile kind of external factor based influences also increases the market based risks for the business. Also, it has to be considered, that the organization, during the initial days will be dependent on funds raised through various grants provided by the government. For the government to continue providing grants, it is important for the regional economy to grow in a steady manner since it will help in generating positive revenue from the activities. In case, the economy of the region goes into a depression, it will acts as a negative external influence for the autism campaign. The economic down turn of the region will impact the government revenue generation capacity from its diverse activities and will automatically result in the process of adoption of spending cuts. The adoption of spending cuts will lead to the process of curtailing of sponsorship of government backed grants which will naturally impact the start-up venture ability to fund its operations in the nascent stage. 8.2 Management Risk Since this is a new campaign, it is important to state that the operational processes of the autism program as well as its management structure will be very much flexible in nature. It needs to be stated that the autism program by Handicap International is managed by three co founders who are from management backgrounds. As a result, the ownership of the responsibilities of the various processes of the company needs to be shared by the cofounders in a very equal and dynamic manner. Trying to follow a very rigid management structure while handling the day to day operations of the autism program will lead to increase in difficulty in regards to smooth execution of the various processes. This will automatically trigger the rise of management based risk. Another factor that needs to be discussed in regards to the management risk is the recruitment and engagement of inept managers who have a high tendency to provide resistance in regards to changing business processes. It needs to taken into account that the changing business processes are very much applicable in the case of a start-up venture where every process is tried and tested in regards to its success factor before formally implementing it and accepting it on a permanent nature. The presence of hostile managers in the management team of the autism program will lead to boosting up the resistance in regards to experimentation of business processes and thereby raise the management risk as well. 8.3 Low inflow of students Another significant risk for the Handicap International’s autism campaign is the fact of low inflow of students. The low inflow of students is a very strong risk factor for a new campaign since it will affect the financial performance of the organization. Explaining in a simpler manner, it has to be stated that the enrolment of new students will help in the process of getting subscription for the services of educational as well as special nature offered by the campaign. The low numbers of student inflow will significantly impact the amount of student enrolment in a negative manner. The low student enrolment will directly impact the generation of essential operating finances because of the fall in subscription of educational and special services offered by the organization to the autistic children living in the regions of New Brunswick and the Canadian Atlantic provinces. Apart from the market risk, management risk as well as risk associated with low inflow of students, there are other risks that are present for a venture. One of the most important among them is the risk associated with natural calamities like earthquakes and floods. Talking in regards to the risk of natural calamity from earthquakes, it has to be highlighted that the entire region of Canada is located in a zone of high seismic activities and tectonic plate movements (Natural Resources Canada, 2013). This makes the risks from natural calamity like earthquakes very much valid in nature. In talking about the risk of natural calamity from floods, the presence of multiple flood plains and river valleys along with harsh weather, soil erosion make the region of New Brunswick highly vulnerable (getprepared.gc.ca, 2013). As a result, the natural calamity factor of floods makes up for a very much of a viable risk for the newly started autism program. 9 References getprepared.gc.ca. 2013. Floods. Available at http://www.getprepared.gc.ca/cnt/hzd/flds-eng.aspx Natural Resources Canada. 2013. Earthquake zones in Eastern Canada. Available at http://www.earthquakescanada.nrcan.gc.ca/zones/eastcan-eng.php Tulsian, P.C., and Pandey, V. 2002 Business Organisation and Management. India: Dorling Kindersley Pvt. Ltd. Handicap International. N.d. The Canadian Section. Available at http://handicap-international.ca/en/who-we-are/the-canadian-association Read More