Construction of Sports Hall (GYM) in a School in Bahrain - Essay Example

Construction of sports hall (GYM) in a school in Bahrain Table of Contents Scope of the project 5 2.Briefing document 5 2 Project brief 5 3.Definition document 6 3.1. Project definition 6 3.2. Feasibility study 6 3.3. Risk exposures 7 3.4. Authorization point 8 4.Business case 9 4.1. Opportunity description 9 4.2. Predicted outcome 9 4.3. Advantages to the school 10 4.4. Resource requirements 10 4.5. Budget requirements 11 4.6. Major risk and assumptions 12 4.7. Recommendations 14 5.Stakeholder management plan 15 6.Stakeholder management: Communication plan 15 7.Stakeholder communication map 17 8.Planning/structuring and procurement 18 9.Issues and action matrix 19 10.Risk management plan 20 11.Procurement contract 21 12.Planned Cash flow 22 13.Actual cash flow 23 14.Project work breakdown structure 24 15.Project Gantt chart 24 25 Reference List 26 List of tables Table 1: Staffing plan…………………………………………………………………………….10 Table 2: Budget requirements……………………………………………………………………12 Table 3: Risk management matrix………………………………………………………………13 Table 4: Risk assumptions……………………………………………………………………….13 Table 5: Stakeholder management plan………………………………………………………….15 Table 6: Stakeholder communication plan………………………………………………………16 Table 7: Meeting template……………………………………………………………………….18 Table 8: Issues and action matrix………………………………………………………………..19 List of figures Figure 1: Authorization point map……………………………………………………………….8 Figure 2: Stakeholder communication map……………………………………………………...18 Figure 3: Risk management plan………………………………………………………………...20 Figure 4: Planned cash flow……………………………………………………………………..22 Figure 5: Actual cash flow……………………………………………………………………….23 Figure 6: Work breakdown structure…………………………………………………………….24 Figure 7: Gantt chart……………………………………………………………………………..25 1. Scope of the project Sports or physical activity is arguably one of the most integral parts of a human’s life regardless of their age. Not only does it help keep them maintain their physically fitness but it also allows them to be mentally focused. For many sports or other physical activity is a profession whereas for many it is a hobby. However, it has to be kept in mind that there is a third group of people who do not have the slightest of opportunity to maintain their physical fitness by engaging in sports or other physical activity. This holds true for a majority of school students in the Kingdom of Bahrain. Despite being a country where sports is loved by majority of the population (especially students), the government of the Kingdom of Bahrain failed to construct adequate sport or gym facilities in the schools largely due to the lack of financial assistance. However over the last few years, the awareness of sports has increased by an unprecedented level amongst the students in the Kingdom of Bahrain given that the country was due to the host the mini Olympics. As a consequence, the demand for advanced and well equipped sports hall (Gym) facilities also grew by a drastic margin. In light of these events the government of the Kingdom of Bahrain felt the urge to make prospective investments behind building sport hall (Gym) in government sponsored schools. The scope of this project lays in the fact that construction of sports hall (Gym) in the government sponsored schools will allow students to be engaged in a physical activity of their choice besides being engaged in academic curriculum. It will also held students who are obese and are affected by other weakness to regain their physical fitness and strength. This is perhaps the most relevant scope of this project provided that the percentage of students suffering from health issues such obesity, respiratory problems, heart problems, bone density have increased by a considerable margin (Baby, 2006). Therefore construction of sports hall (Gym) facilities will allow the government of the Kingdom of Bahrain to bring down this ever growing rate of health disorders. Another relevant scope of this project is evident in the fact that it will allow the government schools to build their profile in order to grab attention of parents and convince to enroll their children to the corresponding schools (Ministry of Education of Kingdom of Bahrain, 2013). In addition to that construction of proper sport hall (Gym) facilities in government sponsored schools will allow student to engage in physical activities and practice under expert trainers in state of the art faculties. Such facilities might even encourage them to take sports as a profession and later represent their country in the international arena. 2. Briefing document 2.1. Project brief The underlying objective of this project is to construct a sport hall (Gym) facility in one of the government schools at the Kingdom of Bahrain. The project duration is estimated to be a little more than 8 months with an estimated expenditure of £2.5 million. 3. Definition document 3.1. Project definition The project involves construction of a 5 court advanced sport hall (Gym) facility in a government school in the Kingdom of Bahrain. The dimensions of the sports hall shall be 40.6 x 21.35 x 7.5 meter with an estimated base construction cost of £1100/square meter. The sports hall (Gym) will be equipped state of the art gym machineries, basket ball court, badminton court, lawn tennis court, indoor football space, aerobics, spa, swimming pool and a changing room. The project manger has been in constant contact with the architects and engineers and all of them have concurred that using a single attached building plan will be the most appreciate model in order to space in order to ensure that each and every available square meter of space is used effectively and efficiently. The government school management believes in maintaining the sustainability of the environment as well that of the sports hall facility. This is precisely the reason why a green building model will be applied while constructing the facility. In order to bring down the level of energy conservation, the entire facility will be powered by solar cells which will be mounted on the open roof area of the building. In addition to that water conservation reservoirs will also be constructed in order to conserve rain water and the same will be converted to freshwater with the help of water pumps and filters which will also be fitted within the water reservoirs. This freshwater can then be used by the washrooms and changing rooms for sanitation purposes thereby avoiding any need to consume water resource. The engineers will also attempt to bridge the gap between the sports hall (Gym) facility and the adjacent school in order to make sure that no open space is wasted. In that way the school administration will be able to keep up their spirit to maintain the sustainability of the environment by planting trees in the remaining open area. The architects and engineers have also agreed to give a rectangular shape to the building as its is beloved that this structure will allow more natural light to enter the building thereby reducing the need for artificial light which in turn will also reduce the consumption of electricity. The sport hall will be at the ground floor whereas the Gym will be situated in the first floor. 3.2. Feasibility study The sports hall (Gym) facility will consist of the following major portions: State of the art gym facility. Swimming pool. Spa and aerobics. Indoor football space. Basket ball court. Badminton court. Lawn tennis court. Changing rooms and lockers. Roof tops mounted with solar cell panels Rain water reservoirs Water pumps and filters for rainwater to freshwater conversion Approximate project duration 8 months Construction cost/square meter £1100 Total projected expenditure £2,089,000 The minimum estimated duration for this project is 32 weeks which is equivalent to 8 months. As mentioned above, the cost of this project has been estimated to be close to £6 million with an average estimated construction cost of £1100/ square meter of area. 3.3. Risk exposures The project is associated with a number of risks which may arise during the lifecycle of the project. The first and foremost that may prove to be a barrier to the successful completion of the project is inadequate investment of capital. The investment that will be done in order to complete this project may prove to be insufficient due to several reasons such as rise in commodity prices, raw materials cost, procurement prices and so on and so forth. That is why it is suggested that the raw materials are ordered in a contractual basis where the price will be set up front. This will help the school administration to protect its investment from any market wide fluctuations. The procurement contract should also be set up front. By doing so, the administration will be able to have a precise idea about the capital that may be required for fulfilling this project which in turn will allow the government to accumulate and allocate funds accordingly. Unanticipated breakdowns in the construction machinery may delay the project which in turn will increase the cost to be incurred in this project. The replacement cost of machineries can prove to be huge. That is why the school administration should have adequate cash reserves at place alongside the investment capital. This will enable them to deal with any such adverse scenarios and prevent further delay. Accidents can also happen in a construction related project which in turn will also increase the cost for the school administration as they will have to provide compensation for the treatment. Another risk associated with the project is unavailability of skilled workforce. This may lead to erroneous activities during the lifecycle of the project thereby delaying its completion. That is why the school administration needs to make sure that highly skilled and experienced workforce is recruited for the purpose of completing this project on schedule. 3.4. Authorization point It is extremely important to outline the authorization point for a project which is as complicated as constructing sports hall with gym facilities in a government sponsored school in the Kingdom of Bahrain. Introducing a sports hall combined with gym facilities is extremely important considering the fact that such facilities are scarcely available in schools in this part of the world. Moreover, the increasing demand as well as awareness for physical or sports activity has also influenced the government of the Kingdom of Bahrain to turn this dream into a reality. Such facilities would later be considered as an asset for the schools and for the country as a whole and this is precisely the reason why construction of such facilities is of utmost importance. However, in order to make sure that the project is initiated through proper channel and approach, a briefing document was prepared that includes an overview of the project. Following that the definition document was prepared that includes key information related to the project such as project definition, feasibility and risks. These document works as a foundation which allows administrators to assess the viability of the project on the basis of all the aspects that have been mention within those documents. Following this assessment, the project is either approved or rejected. In case of the latter, the project manager is asked to rewrite the project documents with different sets of assumptions and in case the project is approved the project manager is asked to prepare the business case. Figure 8: Authorization point map (Source: Author’s creation) 4. Business case 4.1. Opportunity description Sports hall/gym facilities have become a major ingredient in modern institutions all over the world. Inclusion of such facilities allows schools to be globally recognized. Therefore, the construction of such facilities in government schools in the Kingdom of Bahrain will allow the school administration to internationalize the education system. By doing so, not only will they be able to grab the attention of local students but will also be able to appeal to foreign students. Incorporation of such facilities will also provide the government schools in the Kingdom of Bahrain to spread mass awareness regarding the importance of being engaged in sports and other physical activity. In doing so, the school administration will be able to resonate this importance to other schools which in turn will encourage them to incorporate such facilities. As a consequence the school administrations all over the country will have a major contribution in bringing down the rate of occurrence of chronic diseases among students which has been a major problem in this part over the past few years. Inclusion of sports hall combined with gym facilities will also allow the school administration to prepare a good curriculum that not only focuses on academic developments of a student but provides students with the opportunity to attain all round development. 4.2. Predicted outcome The project is set to begin on January 2015 with estimated project duration of 8 months. It is expected that the project will conclude in the month of August with the facility being fully functional by September 2015. The estimation has been done after careful consideration of all the delays that may occur during the lifetime of the project. The overall expenditure of this project is estimated to be within £2.5 million. The raw materials are expected to be delivered on time which in turn will enable the project managers to avoid delay in any of the activities. It is expected that after the completion of the sports hall/gym facility construction, the number of student enrollment next season will be twice as much as the enrollment in this year. The school administration also anticipates that greater number of students will be thoroughly engaged with sports activity after visiting the sports hall/gym facilities. According to predictions a lot many of those students may take sports as a profession as the sports hall and gym will have state of the art facilities. It is believed that after completion of this project, the school administration will be able to recruit highly experienced and skilled trainers and athletes who have performed both in the national as well international level. They will be extremely instrumental in encouraging the students to consider sports as a regular activity. 4.3. Advantages to the school Incorporation of sports hall/gym facilities will garner more attention which in turn will increase the number of student’s enrollment in the upcoming years. The incorporation of such facilities and its subsequent usage will allow school administration to improve the health of students. The academic curriculum that is equivalently complimented with co-curriculum modules will allow students to relive their day’s stress and attain all round development. State of the art sports hall and gym facilities will also allow the school administration to spread massive awareness of importance of sports all round the school and the country as a whole. The administration may later include sports science as a separate subject within the academic curriculum which may later encourage students to pursue this field of education and subsequently choose this as a career development plan. The sports hall/gym facility will have rain water reservoirs which will conserve rain water. The reservoirs will be fitted with water pumps and filters which will convert rainwater to freshwater that will be used for sanitation purposes. According to estimates the rainwater reservoir will lead to a 30% reduction in water consumption in the school. The use of solar cells as a source of electricity to power the gym and sports hall facility will definitely reduce the electricity consumption of the school by a considerable level. 4.4. Resource requirements In order to complete the construction work within eight months the total number of workers to be appointed is 200. This includes project manager, team leaders, consultants, architects, engineers, manual labors and a test and review team. A detailed staffing plan for the project is provided in the following table: Table 1: Staffing plan Name Job role/responsibility Skills/expertise Head count John Doe 1 Project manager (Gym, spa and aerobics) Proj. management 1 John Doe 2 Project manager (Sports hall and swimming pool) Proj. management 1 Consulting team Discuss concept of the building and provide key inputs regarding the plan of approach, risks, costs and duration of the project Proj. Management and proj. consultant 20 Architect team Preparation of the internal and external layout of the building according to the specifications. Civil engineering, building architecture and design 20 Engineers Operating excavation machinery, operating cranes, construction of building according to the architecture Civil engineering, construction management 50 Manual labors Providing assistance to lead engineers Civil engineering, construction management 50 Solar cell installers Installation of roof top solar cell panels and establishing electricity connection throughout the building. Electronics/Electrical engineering 5 Water pump and filter installers Installation of water pump and filter in the rainwater reservoirs and connecting the source with sanitation water pipes throughout the building Water pumps installation and plumbing utilities. 10 Test and review team Testing the facilities for any loopholes and areas of improvement Sports management, gym operations 20 4.5. Budget requirements Table 2: Budget requirements Expense Summary Amt £ Gym facility 180000 Swimming pool 190000 Basket ball, tennis, badminton courts 373000 Spa facility 15000 Changing rooms and lockers 86000 Aerobics centre 123000 Internal walls & partitions 160000 Internal doors & windows 81000 Additional furniture and Fittings 125000 Wall, Floor and Ceiling Finishes 187000 Preliminaries 182000 Rain water reservoirs 70000 Restroom 35000 Water pumps and pipes 20000 Labour cost 113000 Electrical settings 40000 Solar panel 33000 Service charges 76000 TOTAL 2,089,000 4.6. Major risk and assumptions Table 3: Risk management matrix VHI >50% 5 5 10 15 20 25 HI 30-49% 4 4 8 12 16 20 MED 15-29% 3 3 6 9 12 15 LO 10-15% 2 2 4 6 8 10 VLO Read More