Development of Project Proposal - Assignment Example

SMITH HOUSE PROJECT PROPOSAL DEVELOPMENT Formal Change Request Integrated change control is performed from the start of the project till its completion. Change control has a critical role since hardly projects are executed according to the project management plan (PMBOK 2008). Project management plan, scope of the project and other deliverables required for project completion must be monitored and controlled throughout the project either by rejecting or approving the changes at appropriate level so that only approved changes are incorporated in the project management plan for revising the project baselines.

Mulcahy (2011) explains that change control procedures include the steps for what and how modification of official company standards, policies, plans, and procedures, project documents would be approved and validated and made part of final project management plan. Project manager and project team is mainly responsible to identify the change control procedures at all level and their inclusion in the plan. PMBOK (2008) suggests that Integrated Change Control procedure includes the following activities based upon the current status of the project.

Identify need for a change to occur or had already occurred.Influencing the factors affecting integrated change control to ensure that only approved changes are implemented.Review and approval of requested changes at appropriate level.Manage approved changes ad regulate flow of change requests.Release only approved changes for maintaining the integrity of project baselinesMaintain configuration and plans related to the project baselinesReview and approve all the corrective and preventive actions for implementation.

Disseminating information on revised cost and schedule.Controlling and updating the revised cost, quality and schedule in accordance with approved changes by ensuring coordination across the project.Documenting the complete impact of the changes to all the project areasValidation of defect repairControlling the quality of projects in accordance with quality standards defined in project management planProvide information on project performance to all concerned.Changes to project scope always impact the components of the triple constraint i.e., cost, schedule and scope.

A scope creep is likely to be associated with increase in cost and time required but may or may not impact the motivation of the project team (PMBOK 2008). In our project, it is essential to have a formal change control procedure in accordance with the steps described below.Formal acknowledgement of the request for changeReview and analysis of the change on the triple constraints and other project deliverablesInforming the client with details of impact of changeProposing all alternative and viable options to meet project objectives and intended changeSeeking formal approval from the clientIncluding the change in the projectUpdating the project management plan and sub-parts of all the projectsEstablish new baselines (if necessary)Perform configuration managementUpdate all records and archivesMonitor and control the project and impact of changes on the project against the defined baselinesImpact of ChangeInitial project duration was calculated to be 61 days with an estimated cost of 5630 €.

Please see appendix ‘A’ and ‘B’ for reference. After the approval of change request, change to the project schedule and cost were recalculated as a result of project scope creep. The analysis revealed that now the project duration would be 71 days with an estimated cost of 8235 €. Please see Appendix ‘C’ and ‘D’ for reference. This indicated that project duration increased from 61 days to 71 days but was well within the promised duration of 14 weeks (14X7=98 days). However, as a result of adding a new wing to the building the cost increased from 5630 € to 8235 €, an increase of 46% in project cost.

List of Assumptions andFollowing is a list of assumptions while accommodating the change request resulting in project scope creep.A procedure for change control and approval existsProject would be completed within promised duration of 14 weeksIncrease in the project cost would be acceptable to customerCustomer would be able to provide additional funds to complete the additional wingLabor cost during the construction of additional wing would not changeWith the change in project scope, contractor would be able to avoid the penaltyBesides change request for project scope, contractor would be able to received bonus for early completion of the projectIf indeed, the project schedule and cost change dramatically, the customer would agree to new baselines for cost and schedule under same terms and conditions.

Permit for additional wing construction would easily be sought from relevant authority.Weather would remain supportive during the projectAnalysis of Risk FactorsFollowing are few potential events and their mitigation actions during the completion of the additional building as a result of change request in project scope by the client.Potential EventMitigation ActionIncrease in project cost due to scope creepPerform resource leveling and bottom up estimation to precisely estimate the project cost and incase of cost overrun due to scope creep seek additional funds from the clientSchedule delay due to inadequate coordination and customer responsePerform fast tracking or crashing to meet the project end dateBad WeatherView weather forecast during the project phase, continuously monitor and add exception in project contract to gain more time for anticipated bad weatherPoor quality of work to complete the project in timeAdhere to project quality standards and perform inspections at defined check pointsState of Work for One ContractorContractor, with expertise in construction, will work in conjunction with the client (Smith) to manage the construction of a house building with an additional wing.

The contractor would assist the client in developing detailed construction project plan, schedule, resource plan and execution of the project. The contractor would identify and track the personnel, resources, equipment and work to identify needs and establish scope to complete the construction project work. The contractor would be required to:-Develop a detailed project management planCoordinate with governmental and other agencies for acquiring permits and similar regulatory and statutory requirementsMonitor site to identify and resolve issuesDevelop plan for identification of resources and equipment requiredIdentify details of activities to complete the project workManage procurement and hiring of personnelProvide site supervision and coordination during all phases of the projectEstablish quality standards and resolve any quality issuesEstablish and develop procedure for integrated change requestAnalyze impact of and seek approval for changes requested by clientEnsure that all project deliverables are established and achieved as plannedContract Closure ProcedureAccording to Mulcahy (2011), all projects should be closed prior to closing of the project.

At the end of the contact, the project manager performs the audit and formally performs the administrative closure of the project contracts. The contract closing procedure should include:-Collect contract documents including original contracts and supporting documents such as performance reports, schedule plan and contract changes for reviewPerform complete formal review of all the requirements project deliverables and change orders to verify that all deliverables and requirements have been met and all changes to the original plan have been approved and completed.

Seek formal acceptance through formal letter to confirm that all contractual obligations have been met and completed.Perform administrative closure process by preparing closing documentation for the project deliverablesArchive the contract closure documentation and any lessons learned to include in the company database for use on future projects.Project Closure ProcedureAfter the contract closure has been performed, project manager should formally close the project to mark the completion of project objectives (Sanghera 2008).

Project closing process is similar to contract closing process except that it undertakes the overall aspects of the project and all knowledge areas. The project closing procedure many include:-Collect all project documents including original, support documents and changes to the projectComplete review of the project deliverables and project objectives if these have been met and completedSeek formal acceptance of the project deliverables from the clientPerform project financial closure and financial auditing of the projectPerform administrative closure of the project through formal documentationMeasure customer satisfactionArchive all documentation in the project recordsReassign and release all personnel and project resourcesHold lesson learned sessions and review complete project closing phaseCelebrate project successAPPENDIX ‘A’SMITH HOUSE ORIGINAL PROJECT PLANAPPENDIX ‘B’SMITH HOUSE ORIGINAL PROJECT COST ESTIMATETaskTaskDuration (days)Effort (staff days)ResourcesRateTotal Cost1Get a building permit.

51General contractor40402Clear the site.520Heavy-equipment operator5010003Dig the foundation and footings.39Heavy-equipment operator504504Install forms.39Concrete worker302705Pour concrete.15Concrete worker301506Wait for the concrete to harden.50Concrete worker3007Remove forms.13Concrete worker30908Build the floor.15Concrete worker301509Frame the first floor.210Framer2020010Build the second floor.210Concrete worker3030011Frame the second floor.315Framer2030012Sheath the house.312Siding installer2024013Install windows and doors.

48Window/door installer3024014Install siding.26Siding installer2012015Put up roof framing.28Framer2016016Shingle the roof.14Roofer208017Install plumbing.48Plumber3528018Inspect the plumbing.10Plumber35019Install wiring.612Electrician3542020Inspect the wiring.10Electrician35021Hang and finish sheetrock.412Trim carpenter3542022Paint the interior.39Painter2018023Lay the carpet.26Trim carpenter3521024Install the hardwood flooring.36Flooring installer2012025Install trim.36Trim carpenter3521026Procure the certificate of occupancy.

50General contractor4005630APPENDIX ‘C’SMITH HOUSE CHANGED PROJECT PLANAPPENDIX ‘D’SMITH HOUSE NEW PROJECT ESTIMATESTaskTaskDuration (days)Effort (staff days)ResourcesRateTotal Cost1Get a building permit.51General contractor40402Clear the site.520Heavy-equipment operator5010003Dig the foundation and footings.39Heavy-equipment operator504504Install forms.39Concrete worker302705Pour concrete.15Concrete worker301506Wait for the concrete to harden.50Concrete worker3007Remove forms.13Concrete worker30908Build the floor.

15Concrete worker301509Frame the first floor.210Framer2020010Build the second floor.210Concrete worker3030011Frame the second floor.315Framer2030012Sheath the house.312Siding installer2024013Install windows and doors.48Window/door installer3024014Install siding.26Siding installer2012015Put up roof framing.28Framer2016016Shingle the roof.14Roofer208017Install plumbing.48Plumber3528018Inspect the plumbing.10Plumber35019Install wiring.612Electrician3542020Inspect the wiring.10Electrician35021Hang and finish sheetrock.

412Trim carpenter3542022Paint the interior.39Painter2018023Lay the carpet.26Trim carpenter3521024Install the hardwood flooring.36Flooring installer2012025Install trim.36Trim carpenter3521026Procure the certificate of occupancy.50General contractor40027Procure the additional wing building permit.51General contractor404028Dig the foundation and footings for additional wing26Heavy-equipment operator5030029Install forms on additional wing26Concrete worker3018030Pour concrete on additional wing13Concrete worker309031Wait for the concrete to harden on additional wing50Concrete worker30032Remove forms additional wing12Concrete worker306033Build the floor additional wing1.

56Concrete worker3018034Frame the first floor additional wing1.56Framer2012035Build the second floor additional wing1.56Concrete worker3018036Frame the second floor additional wing28Framer2016037Add the sheath additional wing26Siding installer2012038Install windows and doors additional wing24Window/door installer3012039Install the siding additional wing13Siding installer206040Put up roof framing additional wing2.57Framer2014041Shingle the roof additional wing13Roofer206042Install plumbing additional wing24Plumber3514043Inspect the plumbing additional wing10Plumber35044Install wiring additional wing24Electrician3514045Inspect the wiring additional wing10Electrician35046Hang and finish sheetrock additional wing26Trim carpenter3521047Paint the interior additional wing13Painter206048Lay the carpet additional wing24Trim carpenter3514049Install trim additional wing13Trim carpenter351058235ReferencesMulcahy, R. (2011). PMP Exam Prep.

Burnsville, RMC Publications.Project Management Institute. (2008). A Guide to the Project Management Body of Knowledge (PMBOK Guide). Pennsylvania, Project Management Institute.Sanghera, P. (2008) Fundamentals of Effective Program Management: A Process Approach Based on the Global Standard. Florida: J Ross Publishing.