Implementation Action - Business Plan Example

The Board of Directors Prospective Safety Manager February 5, Safety Management Plan - Administrative Office of Martin CollegeCourse Instructor University Name 1.0 Table of Contents 2.0 List of attachments 3.0 Purpose 4.0 Scope 5.0 System Overview 6.0 Definitions and abbreviations 7.0 Policy 8.0 Risk Register and Treatment Schedule 9.0 Compliance Register 10.0 Performance Register 110 Implementation Action Plan 12.0 Procedures 13.0 Emergency Preparedness and Response 14.0 System Evaluation 15.0 Citation 18.0 Appendices 2.0 List of Attachments 2.1 Risk Register 2.2 Risk Treatment Schedule 2.3 Compliance Register 2.4 Performance Register 2.5 Implementation Plan 2.6 Risk Management Procedure 3.0 Purpose The purpose of the Safety Management Plan (SMP) is to outline the safety arrangements that are in place in the Administrative Department at Martins College (ADMC). Its aim is to develop, coordinate, implement and monitor efforts to recognize, prevent, eliminate or minimize unsafe working conditions, employee injuries, illness, fatalities, property damage and related interruption of ADMC in accordance with AS/NZS 4801:2001 (Smith 2009) 4.0 Scope This safety management plan (SMP) applies to the administrative office only. The scope includes: Compliance with relative legislation, regulatory and statutory obligations Due diligence Hazard identification Strategies for incident and injury prevention Identifying hazards, assessing risk and controlling routine and non-routine activities Requirements regarding induction, training, consultation and communication (Smith, 2009) It covers office health and safety procedures, hazards, evacuation procedures, etc. It covers the five elements in the AS/NZS 4801 and in so doing outlines Martin College Administrative Offices’ commitment and policy, planning, implementation, measurement and evaluation, and management review of the health and safety systems in order to ensure continuous improvement to the plan. The plan covers employees, visitors to the department, contractors and suppliers, and to a limited extent, students. 5.0 Definitions and abbreviations ADMC – Administrative Department of Martin College OHS – Occupational Health and Safety OHSMS – Occupational Health Safety Management System SMP – Safety Management Plan 6.0 System Overview Diagram of the elements of OHSMS 7.0 Policy 7.1 Policy Statement This policy recognises that the ADMC is responsible for the health and safety of all employees in the workplace. In fulfilling this responsibility the management of ADMC has a duty to provide and maintain a working environment that is safe and without risks to health. To meet the objectives of this policy checks should be made regularly to ensure that the following is adhered to: State (Y/N) Commitment to regular discussions with employees to ensure that health and safety issues are regularly reviewed (Y.N) . It is effective in that a joint owner/manager and employee approach is used to identify and solve problems. (Y/N) Procedures in place to ensure that owner/manager/supervisor ensures: • Effective implementation of this policy (Y/N) • Carry out their responsibilities under the OHS Act and Regulations are met (Y/N) • Follow agreed procedures for regular discussion between owner/manager and employees. (Y/N) • They carry out regular workplace inspections are conducted. (Y/N) • They provide information, training and supervision for all employees in the correct use of plant, equipment, chemicals and other substances used, is provided. (Y/N) Procedures in place to ensure employees: • Have a duty to take care of their health and safety and that of others. (Y/N) • Comply with safety procedures and directions. (Y/N) • Do not wilfully interfere with or misuse items or facilities provided in the interest of health and safety. (Y/N) • Inform the business owner of dangers, accidents and near accidents occurring at the workplace. (Y/N) Procedures in place to ensure visitors and contractors • Do not put themselves or any of our employees at risk. (Y/N) • Abide by our safety policy and rules. (Y/N) • Do not enter restricted areas without permission. (Y/N) This policy is will be regularly reviewed in the light of changes to the workplace and changes in legislation. (Y/N) Management seeks cooperation from all employees in realising our health and safety objectives and creating a safe work environment. (Y/N) Signed: ………………………………………. Position: …..…………………………………. Date: ………./………./………. 8.0 Risk Register 8.1 See Appendix 1 for a completed Risk Register for ADMC 8.2 See Appendix 2 for a completed Risk Treatment Schedule for ADMC 9.0 Compliance Register 9.1 See Appendix 3 for a completed Compliance Register for ADMC 10.0 Performance Register 10.1 See Appendix 4 for a completed Performance Register for ADMC 11.0 Implementation Action Plan 11.1 See Appendix 5 for a completed Implementation Action Plan 12.0 Procedures 12.1 See Appendix 6 for Risk Management Procedure 13.0 Emergency Preparedness and Response 13.1 Evacuation Plan The points labelled A and B on the diagram are the areas where all employees in ADMC will go when there is s fire/emergency drill. 14.0 System Evaluation 14.1 Evaluation of OHSMS to achieve continuous improvement. A successful OHSMS is based on continuous improvement of the cycle. Continuous improvement is about doing things, reviewing them and improving them where possible. The Plan, Do, Check, and Act (PDCA) strategy can be used to ensure continuous improvement. This is discussed in the following sections. 14.2 Plan – During this process the problem has to be identified and analysed. Clear and concise goals have to be set and the goal has to be communicated to all stakeholders. 14.3 Do – The relevant procedures have to be followed to get the plan implemented. 14.4 The progress of the plan is evaluated. It is also important to ensure that checks are done to make sure the plan is working. 15.5 Act - If checks carried out reveal that things are not going according to plan then the process has to be reviewed. Even if checking reveals that things are working well it is still important that some improvements are made to the process on a timely basis. This challenges the Safety Manager to think outside of the box. The actions need to also be integrated into other aspects of the operations. Citation Smith, L. OHS Policy. “Catholic Education Safety Management System Manual”. Catholic.edu.au. Catholic. (2009)Web. 30th Jan. 2011 “Implementation Plan Example.” Safetyrisk.com.au. Safetyrisk, (2010). Web. 4 Feb. 2011 “Continuous Improvement: get better as you learn.” Safework.sa.gov.au. Safe work, (n.d.). Web. 3 Feb. 2011 Appendix 1 Martin College - ADMC Appendix 1 Risk Register Department: Administration Date of Review: February 1, 2011 Section: Administrative office Compiled by: Roy Sinclair (Safety Manager) Function/Activity: Administrative Next Review Date: May 2011 Ref # Category/Type Hazard Source of risk? Hazard/Risk Description What can happen? Existing Controls Measures already in place? Impact Risk Rating As per matrix Consequence Likelihood 1 OHS Atmospheric Contaminants Exposure to cigarette smoke, gas leaks, hazardous fumes etc. Eliminate: smoking banned in the office Administration: monitor the area especially the wash rooms, appropriate storage of chemicals for the Science labs Catastrophic Unlikely Extreme 2 OHS Biological Coming in contact with biological waste or person with an infectious disease Provision of biological and sanitary waste bins, encourage staff to wash hand after using rest rooms, advise pregnant women if case exists, infected persons to be referred for medical treatment, provide information on signs and symptoms of communicable disease, sterilise contaminated areas, sanitation and cleaning schedule, workplace inspections, provide gloves, safety goggles to cleaners Moderate Likely High 3 OHS Hazardous substances Storage of hazardous substances such as cleaning products, paints, etc. buy less or non hazardous substances, store hazardous substances in flame proof cabinets and locked storage rooms, install fire detection systems and fire extinguishers, carry out emergency evacuation drills biannually, store only minimal amounts of chemicals, train employees in the use and handling of chemicals, provide gloves and goggles for use, provide overalls or spill kits for janitors, etc. Catastrophic Unlikely High 4 OHS Electrical Electric shock Use power boards with overloading switches instead of double adaptors, insulation of electrical wiring, contractor induction process, electrical equipment register, electrical equipment procedure, preventative maintenance programme, workplace inspections Catastrophic Rare High 5 OHS Environment/Physical Hazards Temperature extremes Design of building, provision of air conditioning systems, ceiling fans, drinking fountain, monitoring the temperature, extreme temperature policy Moderate Likely High 6 OHS Environment/Physical Hazards Vandalism of property Provision of biological and sanitary waste bins, encourage staff to wash hand after using rest rooms, advise pregnant women if case exists, infected persons to be referred for medical treatment, provide information on signs and symptoms of communicable disease, sterilise contaminated areas, sanitation and cleaning schedule, workplace inspections, provide gloves, safety goggles to cleaners Catastrophic Unlikely High 7 OHS Environment/Physical Hazards Animal and insects 8 OHS Environment/Physical Hazards Injury 9 OHS Ergonomics Musculoskeletal injury at workstations, for example, computer 10 OHS Fire explosion Fire for heaters 11 OHS Noise Noise from office equipment or other workers 12 OHS Occupational violence inappropriate behaviour e.g. stalking, physical violence verbally threatening behaviour, etc. 13 OHS Other Overheating of server 14 OHS Psychological Conflict/bullying and harassment of employees 15 OHS Sharp objects exposure to broken glass, scissors, and other sharp objects 16 OHS Slip and Trip loose carpet, cracks in floor, cables running across floor, wet floor, etc. Martin College - ADMC Appendix 2 Risk Treatment Schedule & Plan Department: Administration Date of Review: February 1, 2011 Section: Administrative office Compiled by: Ray Sinclair ( Safety Manager) Function/Activity: Administrative Reviewed by: Tom Stokes (Head of Administrative Department) Risk Potential Treatment Option Cost & Benefits Treatment to be implemented Y/N Target Risk Level Responsible Person Timetable Monitoring Likelihood Consequence Target Level For implementation Strategies to measure effectiveness of Risk Treatments Slip & Trip Electric wires to be placed in pipes along the corners of the office area This will cost a mere £100 and the benefits are significant Y Very Likely Major High priority Head of Electrical Department March 1, 2011 Not considered necessary unless the office is reorganised Noise Air conditioning unit needs to be replaced The cost is £900 but the benefits are tremendous as staff will be able to get their job done properly Y Likely Major Dead of Maintenance Department April 2011 The output level of each employee who works in the office. The number of days off for illnesses Martin College - ADMC Appendix 3 Compliance Register Department: Administration Date of Review: February 1, 2011 Section: Administrative office Compiled by: Roy Sinclair (Safety Manager) Function/Activity: Administrative Next Review Date: May 2011 Commonwealth Legislation - Occupational Health and Safety Act Legislation of State or Territory AS/NZS 4801: 2001 Codes of practice - Cash in Transit - Storing and handling of dangerous goods - Risk assessment - Noise management and protection at work - Hot and cold environments Standards Principles, systems and supporting techniques AS/NZS 4801: Occupational Health and Safety Management Systems - Guidance for Use; AS/NZS 4360: Risk Management. Other material First Aid Guide Martin College - ADMC Appendix 4 Performance Register Department: Administration Date of Review: February 3, 2011 Section: Administrative office Compiled by: Roy Sinclair (Safety Manager) Function/Activity: Administrative Next Review Date: May 2011 Objectives Targets Performance Indicators Date of next Review Proactive (Positive) Performance Indicators Monitoring of training courses delivered Training The number of training courses organised by the OHS unit The length of these courses The number of participants attending training sessions May 2011 Monitoring the number of hazards and other incidence being reported Hazard and Incident Reporting The number of incidents and hazards reported May 2011 Monitoring of OHS Committee members attendance at meetings OHS Committee The percentage of OHS Committee members in attendance May 2011 Monitors the completion of OHS risks assessments associated with operational activities Risk Assessments The number of risk assessments completed May 2011 Monitors the completion of safe work procedures for OHS risk assessments associated with operational activities Safe Work Procedures The number of safe work procedures completed May 2011 Outcome (Negative) Performance Indicators The amount of lost time injuries per million hours worked The average time away from work Lost time injuries Lost time injury frequency rate (LTIFR) Average time lost rate May 2011 Frequency measure of medically tested injuries per million hours worked Medically treated injuries Medical Treated Injury Frequency Rate May 2011 The number of compensation claims from employees Monitor the cost of compensation claims and giving an indication of the severity of reported injuries Workers Compensation Workers compensation claims The value/costs of the gross, estimate and outstanding workers compensation claims May 2011 Martin College - ADMC Appendix 5 Implementation (Action) Plan Department: Administration Date of Review: February 3, 2011 Section: Administrative office Compiled by: Roy Sinclair (Safety Manager) Function/Activity: Administrative Next Review Date: May 2011 Task that must be completed Who is responsible? Resources Required Progress Review Date Target Completion Date Review your OHS Policies and Procedures document and refer to the guidance notes (Why this is important; What to do) for each OHS Management System Element Head of Administration March 15, 2011 May 31, 2011 Advise all Employees and Managers/Supervisors of their OHS responsibilities OHS Committee May 1, 2011 May 31, 2011 Instruct all employees in the Hazard Reporting Process OHS Committee March 15, 2011 May 31, 2011 Sign, print and display your Occupational Health and Safety Policy Head of Administration March 15, 2011 May 31, 2011 Explain the plan and the implementation of the various activities and procedures to the work force during a brief safety talk Safety Manager May 2011 May 31, 2011 Set up a system to review risk management strategies, procedures and control measures implemented OHS Committee May 2011 May 31, 2011 Review, amend, sign, print and display a Return to Work Policy and Procedure Administrative Manager May 15, 2011 May 31, 2011 Read More