The Relocation of the Willnam Working and Service Building - Essay Example

Table of Contents Table of Contents 1 Network diagram 3 The timing of activities and the total float 4 Determining Critical path 5 Critical path 6 Project Duration 7 Effect on project duration 7 Network diagrams 7 Task 2 8 Executive Summery 8 Introduction 8 Project Background 9 Purpose and objectives 9 Scope 10 Outline project deliverables 11 Expectation of project 11 Constraints and limitations 11 Project team 12 Project team Skill needed 12 Stakeholders 13 Needs of Stakeholders 14 Resources Needed 14 Responsibility chart 15 Team members Involvement 16 Project Planning 17 Project plan 17 Relocation planning 17 Time Plan 18 Qualities of Project manager 19 Conclusion 20 References 20 21 Task 1 Network diagram Figure 2 Gantt chart The timing of activities and the total float In this section I will present a detailed analysis of the main procedure regarding the timing of activities and the total float. For determining the activity time we assign appropriate time line to each project activity. This time is given through some analytical or statistical study. Here we make use of these methods to observe the main project achievement and development time. Through this time we obtain a project main time line for the project execution. Here we also assign apposite sequence to each activity of the project. Through these assigned activity sequencing, the expansion of a project network diagram is developed. This procedure is able to be pretty time intense if completed with hand. Luckily, there are development organization software tools that be able to build network illustrations although there can be an illustration where we have to perform it by hand. One of the main causes for building a plan organization network drawing is to decide the elasticity inside the network. Total float is the time accessible for holding-up a movement with no hold-up end Date of the plan. The entire float of a task is then the biggest probable hold-up in the finishing of this task that will not reason a hold-up in the achievement of the whole project. This recommends the succeeding automatic notion: TF [ A ] := ( LT [ A ] – ET [ A ] ) – t ( A ) ( total float of activity A.) Determining Critical path The CP (critical path) is the preeminent times path in the course of the network diagram that make a decision about the direct quantity of time projected for achievement of a project. As planning, the CP attributes and activities naturally have a float equivalent to 0 (zero). To decide critical path actions, intact Float is computed per duty. Project activities that are not programmed in the CP will have float. The process for the computation of the Total Float is the divergence among the Early Start and Late Start or like this (LS-ES). We can also have an additional way for that is difference among Early Finish and Late Finish or (LF-EF). To achieve the basically values to find the Total Float, every achievement would have to go in the course of the presumptuous pass to work out the untimed values as well as the rearward pass to compute the not on time values, subsequently that the “Total Float” method could be purposeful to every job. For the reason that this is capable to be fairly time overwhelming, the subsequent shortcut be able to decrease the time it acquires to compute Total Float: Mark the jobs by means of a duration and Activity ID Find out the sequencing of the activities to turn out the project time and activities network diagram Document the intact pathway Find out the time and duration of every path Find out the path by means of the top period; this will be the CP (Critical Path) Subtract every job path duration from the path by means of the top period, to decide the utmost entities of Total Float for actions on that pathway Every task on the CP would have zero float, tag them by means of a 0 superscript. To decide the entire Float considered for the left over tasks, go away to the subsequently top pathway. The jobs that were not separate by means of a superscript will have an entire Float corresponding to the variation of that path’s duration and the duration of the CP. We work again on this stage for the subsequent greatest path in anticipation of entire Float has been resolute intended for every activity. Critical path Here below I have presented the critical path of the overall project that is developed by using MS Visio Figure 3 Critical path Project Duration The project will take 72 days for the overall project completion and management. Here we have 5 days of the work in each week of the project. Here I have used the MS project for the overall project duration analysis. Effect on project duration In case of project critical activities we can not delay these activities for the overall project completion. Here we can early start or delay the non-critical activities and tasks. In this way we will make certain that the overall project duration can not effect. Here J is 1 day late but it is not a critical activity so we have no such a big problem regarding its handling and management. Then we have activity O is completed 1 day before schedule. This activity is a critical activity its completion before the schedule can compensate the other activities delays. Activity C is also non-critical activity so its delay can not effective schedule. Network diagrams The CP (critical path) is used in the project activity network chart that is engaged during the drawing of pathway indispensable for the flourishing end of a development. The project task /activity network diagram can be employed to make obvious which subtasks are enormously significant to the accomplishment of the development. The CP practice is as well acknowledged as “CPM”. The task network plan is an extremely helpful process for viewing that which activities and actions are significant to make sure that the additional compound plan is done on time. It is extremely time overwhelming to make one of these illustrations, conversely it is very significant. Task 2 Executive Summery This project report is about the project of the Willnam mechanical services Company. As a project manager of the project of the relocation of the premises of the Willnam mechanical services working location, I will provide a deep insight into the relocation of the Willnam working and service building. This report will provide an overview of the overall project of the relocation of the Willnam building and installment of the main working facilities in the new building. Introduction As introduction to the Willnam’s business we got that Willnam is an SME company specializing in the supply of mechanical services. This company provides the facilities regarding the maintenance of and services regarding the maintenance of ventilation, heating, plumbing, air conditioning, and heating plant. As the business of the company improves the company requires better facilities regarding the working and management. Here business got main problem regarding the size of the overall working area of the business. Now business employs more people and workers regarding the management and handling of the different tasks. The size of business requires bigger working space. For the management initiate this project of the relocation of the business premises. Here we have the responsibility regarding the establishment of new business working area and building that is approximately double in size as compared to the old building (old 2,600 square meters, 4,600 square meters). This new division will consist of an additional 4 administration staff and 10 electrical engineering staff. This division will attempt to win contracts to provide electrical services to new and existing businesses. In this report I am going to present a detailed analysis of the project that is about the office relocation. I am the project manager of Willnam mechanical services Company. In this report I will present the detailed analysis of office relocation project plan, the project’s main steps, the important moves and review plan for the overall project management. Project Background The main initiative of this project is the increasing size of this company. As I have early stated that this corporation has better market value and its size is going to be increased day by day, so there is strong need for the building relocation. This all happen due to the better policy management and administration of effective Willnam mechanical services regarding any project. This enlargement necessitates the recruitment of new employees. This results in the need for bigger building premises and relocation of the current office structure. A Willnam mechanical service Company has assigned me the job of project manager for this project. I have got the time period of approximately one year and 2 months (or 407 working days) manage this massive project, so we have to work fast and accurate for the on time completion of this project. Purpose and objectives The basic aim of this project is to construct new building premises for the Willnam mechanical services business and establish a better working environment for the overall working the staff. This project is aimed at building and completely furnishes the new office structure with new and more effective facilities of the working environment. This project will add value to the employees working style and activities. The next aim of this project is provide the Willnam mechanical services business an office structure that suits its overall excellent market space. The clients and suppliers need to provide a better view of the business through its business premises structure. This project is aimed to construct such demonstration of the building that gives the business suppliers and clients an excellent view of the business power, excellence and effectiveness. Through this project we are going to implement the better and enhanced working environment that will facilitate the expected organizational evolution and augment in working load. This new office premises will also be helpful for our business, because we are aimed at establishing new setup in a distinctive place. Scope This project is going to facilitate the company though better working place. The basic aim behind this project is to facilitate the whole staff through providing better working place and business structure. Here we are going to relocate the old office premises with better and bigger structure. Here we are going to relocate the old office premises with better and bigger structure. The establishment of new facilities will provide the better facility to handle manage and run mechanical services projects. The overall project implementation scope is to enhance the working power of the Willnam mechanical services business and providing a better working environment through effective network of services management, management information handling and large working space. Outline project deliverables In this section I will list down the main project deliverables. This project is basically implemented to provide enhanced facilities to its workforce for the overall handling of the business. On successful project completion we will have following deliverables: New Building Premises Establishment of all office environment facilities Project development reports Project expenditure and cash flow reports Quality assurance plans Development plans Budget reports Contractual documents Expectation of project Through this project we are going to implement the better and enhanced working environment that will facilitate the expected organizational evolution and augment in working load. This new office premises will also be helpful for our business, because our aim is to establish our new setup to a distinctive place. Constraints and limitations This project is spanning on the number of years. In the overall time period we have lot of Constraints and limitations. Like that a transform in technology demand to implement the new technology that is more efficient but more expensive than the allocated budget. In such situation we can face problem regarding the handling of overall project budget and allocated resources. We can also face some constraints and limitations regarding the organizational transforms. These transforms can effect the project development and execution in a better way. The next main constraint we have is regarding the overall market position and share value of the Willnam mechanical services business. Any down in the marketplace can place the overall project in a dangerous position. Project team Here I will talk about the main team structure and members list. Basically our team will incorporate following personal: Project manger Accountant Advisor Relocation in-charge Office Designer Establishment department Construction in-charge Project team Skill needed Here I will talk about the main team structure and members list. Basically our team will incorporate following personal: Team member Professional skill Project manger Have ability to mange the project effectively Accountant Able to mange the overall project budget and its usage in a better way Advisor Legal Advise for the purchase of land and establishment of development contracts Relocation in-charge Have the ability to manage and relocate the office structure Office Designer Possess excellent capabilities regarding the designing of the new office structure and working environment Development Consultants Can provide consultancy in diverse scenario of project management Site designer Have excellent capabilities regarding the designing of the working site and construction plan Construction manager Can manage the overall office construction in an effective way Stakeholders In this project we have lot of stakeholders who have direct or indirect influence, authority or involvement in this project. For instance we have following stakeholders Project manager Managing Director Old Building Owner New Building Owner Establishment department Office employs Clients and Suppliers Needs of Stakeholders This project has a list of stakeholders, those are mentioned above. Now I will present their needs for the better project management. Project manager: Needs on time and within budget achievement of this project Managing Director: wants superior setting and efficient work Old Building Owner: needs guarantee for the on the whole premises safety and Clarence New Building Owner: new owner requires some officially authorized statements for the lease of building Establishment department: wants to place the office in a better and more enhanced way Office employs; wants to have more open and extensive working environment Clients and Suppliers: need information about the need office location Resources Needed This project requires enhanced allocation of all type of resource to each stage of this project for its better and on time completion; like that we need on time and frequent access to this project’s allocated budget. Then we also need competent and experienced workfare. The installation and establishment new office is responsibility of the establishment department, so we will expect more skill implementation in this scenario. Responsibility chart Now I will present the task responsibility matrix for the overall project activities. Here I will present the main team members name and their responsibilities regarding the project activities. We have accessed these activities from the WBS. TASK Project manager Construction Manager Contractor Architect Quality tester/analyzer Consultant Technically Implementers Project definition (planning, design and definition) Directs Primary Assists Reports Assists Assists Assists Selection of an architect District Assists Primary Reports Assists Assists Assists Completion of design work District Primary Primary Primary Reports Assists Reports Construction District Directs Reports Reports Reports Assists Completion of construction and officer structure development District Assists Reports Directs Reports Assists Reports HW implementation Directs Primary Assists Directs Relocation Directs Assists Primary Assists Assists Reports Deployment of main resources Directs Reviews Primary Assists Assists Assists Assists Team members Involvement For the better project execution and management we require more focused and passionate team members involvement and there creative contribution to the project execution. For this purpose we have plan for the daily off-work meetings where we will discuss the current progress and next plan. This forum is for the discussion of goals achieved the progress check and challenges teams are facing in the execution of this project. Here we will also call for the Documentation of each project phase that will include the working cabling routes, equipment layout, and rooms design and patch panel layouts. Here we will also require documentation, meeting minutes and overall systems description. Project Planning Project plan In this section I will present the detailed analysis of the Willnam mechanical services business project plan for the office relocation. I will try to capture all the significant factors for the better project execution and management. Here I will also point out main scenarios regarding overall planning and handling of the project of Willnam mechanical services business. Relocation planning This section provides detailed overview of Willnam’s project planning overview. Analyze the existing needs of office workers Then we will establish the project time and program for office relocation related works Plan for potential enlargement Establish Contract for new development Hire new workers and personals for the overall project Construction Designing office environment Then next step is regarding production of project method for relocation whole working systems in new office space and working room. Landscaping Main electricity and plumbing works Here we will first establish a full audit of all existing hardware note down the all necessary thing those will be relocated to new office. Office equipment establishment etc. Removal of un necessary martial form the site Relocation Informing our clients and supplier about the new office location Time Plan Task Total Time Start Date End Date Requirement Analysis 15 days 5-Jan-09 23-Jan-09 Planning 20 days 26-Jan-09 20-Feb-09 Construction 120 days 23-Feb-09 7-Aug-09 Designing working environment 40 days 10-Aug-09 2-Oct-09 Landscaping 20 days 5-Oct-09 30-Oct-09 Main electricity works 15 days 2-Nov-09 20-Nov-09 Plumbing 10 days 23-Nov-09 4-Dec-09 Ventilation 24 days 7-Dec-09 7-Jan-10 HW implementation 28 days 18-Jan-10 24-Feb-10 Office Designing 20 days 8-Mar-10 2-Apr-10 Relocation 40 days 5-Apr-10 28-May-10 Removal of un necessary martial form the site 15 days 28-May-10 17-Jun-10 Relocation 40 days 17-Jun-10 11-Aug-10 Informing our clients and supplier about the new office location 15 days 11-Aug-10 31-Aug-10 Finalizing 35 days 1-Sep-10 19-Oct-10 Human Resource Cost Project manger £106,080.00 Accountant £33,600.00 Advisor £32,800.00 Relocation in-charge £2,400.00 Office Designer £10,800.00 Development Consultants £6,160.00 Site designer £23,560.00 Construction manager £42,800.00 Workers £23,200.00 Technical Workers £14,640.00 Consultant £20,320.00 Qualities of Project manager It is responsibility of the project manager to realize and determine the role of all the team members. Because he is the person who holds the power, the authentic influence. Other associates task in the course of control; possibly their status is what formulates them an efficient stakeholder (Martin et al, 2004). As a manager, he has to be familiar with somebody who provides as the gatekeeper among people he has to work very hard all the way through the project. By boosting our workers abilities and skills, we would be able to significantly diminish the risk of project breakdown (Connley et al, 2004). A Project manager has to face the changeable working circumstances that incessantly preserve latest competencies. So the project managers have to be keen to realize regarding the latest developments in the area of project management, however this has not forever been uncomplicated to do (Connley et al, 2004). Here I will discuss how a project manager can diminish the risk of the project risk. The main element is the leadership skills, means the project manger should have such skill through which he can encourage others to turn out a visualization and struggle to attain the objectives those are settled at the start of the project. Next project manger should have high-quality communication capabilities these will provide him precious information connected to the project position in an opportune and effectual way (Payne et al, 2004). The negotiation skills are also imperative for project manager this will help in the upholding associations by people who are associated in the project. Conclusion In this report I have presented the detailed analysis of the project that is about the office relocation. Here I have identified the main phases of project, its main stockholders, its main activities and some points that we have considered before the completion of the project. As production manager of Willnam mechanical service company and project manager of this project tried to present the detailed analysis of office relocation project plan, the project’s main steps, the important moves and review plan for the overall project management. I hope that overall carry of the project will be a success. References Anderson, S. D. 2004, Project quality and project managers. Int. J. Proj. Manage , 10, 138-144. Balachandra, R., & Friar, J. 1997, Factors of success in R&D projects and new product innovation: a contextual approach. IEEE Trans Eng Manage , 44(3), 276–87. Connley, Warren, Rad, A., & Botzum, a. S. 2004, Integrated Risk Management Within NASA Programs/Projects. In Space Systems Engineering and Risk Management. Manhattan Beach, CA. Field, M., & Keller, L. 2007, Project Management . Thomson Learning . Goodwin, R. S. 2001, Skills required of effective project managers. Journal of Management and Engineering , 3, 217-226. 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