Rewriting a Job Description - Term Paper Example

? Rewriting a job Rewriting a job In analyzing a job it is crucial to establish a few factors to determine the worthiness of the job posting. For instance, job descriptions are the responsibilities and roles of an employee associated to a given job title. It also includes the person to which one reports to who happens to be an individual in higher authority. Primarily, the job description states the basis for the job specifications required. Essentially, this paper will analyze a job description through the strategies employed in determining the need for creating a job description. It will also show the appropriate time in which one would determine the need to create a job position within a business. Additionally, it will analyze the duties that a job description would require and the performance requirements of the job title. Finally, in the analysis process, it will state the preexisting knowledge and skills required for the position then trying to rewrite chosen job description. The subtractions and additions made during the rewriting of the job description will factor in the paper, with reasons to support the move. The job posting chosen is one for a logistics and brokerage coordinator. How and when would one determine the need to create a job position within a business? The first step towards hiring needed staff is the establishment of the staffing need (Mader-Clark, 2008). For instance, it is of no substantial value to hire staff just because there is an overflow of business income. This is to mean there should be much reason to prove the hiring move is significant at that time. Essentially, it is necessary for a business not to have deadwood on staffing. This is due to the hiring of employees without factoring in their job descriptions. Sequentially, this becomes a waste of business resources as employees receive salaries for doing nothing or tend to concentrate their efforts on one task. Therefore, the creation of a job position relies on the need to have an individual occupy the position (Mader-Clark, 2008). In addition, the right time for hiring new employees is when a business is expanding creating new branches. Generally, a business that is growing would most certainly look to have more staff aboard its stable, unlike a stagnating business. Therefore, it is critical to ascertain whether there are enough funds available to pay the new employee (Mader-Clark, 2008). Secondly, there needs to be a workload that needs lifting off the existing staff to make them efficient in their work out put. In essence, a business should do the hiring when it feels it is ready to take on the hurdles that may arise with the increased work force (Mader-Clark, 2008). Arguably, chances are that a new hire may or may not add value to the business depending on their potential. The strategies that may apply to outline the position’s details In order, to outline the requirements of a job position a number of strategies have to come in to play. For a start, the priority should be on the job related functions in that the key aspects of the job position should come first. Secondly, the general language should be comprehensible and readily understandable to any reader. The language should be clear and having action verbs to illustrate the positions requirements. Another strategy that would apply would be the nondisclosure of any confidential company information so that it does not get to the business rivals. This will be detrimental if the information falls in to the wrong hands. Moreover, the marketed position should also carry with it little background company information. Lastly when outlining the position details, it is of the essence to ensure that the information on how to apply for the position appears somewhere within the job position details. This will be of help to those interested in filling out the job position. Stating the duties within a job description In order for a job placing to be effective, it needs to state the duties bound to the position in question. The giving of shoddy information on the job position may lead to speculation by the prospected hires. Subsequently, the duties should be in line with the tasks related to the position. Additionally, it should portray the necessary skills effective in the execution of the relevant tasks (Mader-Clark, 2008). For the ones who intend to do the hiring, it is vital that they ascertain the job descriptions before placing the information in to the public domain. Job descriptions tend to vary between unique positions. For instance, if a business has more than one opening the placing cannot contain one general job description advert. This is to mean that every description needs to have different job descriptions for each since the qualifications may be different. The performance requirements for a position When ascertaining the requirements for a position it is essential to put a certain number factors in to consideration. For one, level of performance intended will be directly proportional to the pay offered. In essence, when hiring it is vital to state the intended pay during the posting of a job description. The determination of the pay levels draws relation to the prospective recruit’s skills and qualifications. Additionally, highlighting of the performance level as whether the position is part time or full time helps the recruited to know how much of their time and service the company requires from them. Additionally, it should portray whether the position is on temporary or permanent basis (Mader-Clark, 2008). This helps avoid any inconveniences that may arise when hiring. Prior preexisting knowledge and skills that the business may require Prior skills and experiences in the related field are advantageous to the business and the prospective hire. Essentially, experience in a work related field translates to immense abilities and vast knowledge. For instance, it will be of more benefit for a company to hire an individual who has previously worked in the advertised position rather than hiring one who is fresh from college. The reason for this is that the one without experience would require a lot of time for them to train and familiarize with the new job environment (Mader-Clark, 2008). Advanced experience translates to better payment term for the recruit. For a business, time and training are valuable resources that need effective utilization. On the other hand, the one with prior knowledge may be of help to the business as they bring on board different concepts used in their previous places of work that may be essential for the intended growth and expansion of a business. A rewritten job posting Volt workforce, a division of the Volt Management Corp, located in Rancho Santa Maria seeks to employ an experienced Logistics and Brokerage Coordinator on a temporary basis. The key responsibilities of this individual include customer communication within all avenues, receiving transport orders, coordination of the transportation of products between shippers and consumers at contracted rates, and filling out shipping forms for the company and the clients. Additionally, this individual will be in charge of determining the costs for the customer requested services. On top of this, the individual will have the responsibility of receiving customer complaints in the billing and service delivery contentious areas. On the other hand, their role shall be to coordinate purchases within the company’s limits concerning movement of goods and services. In excess, their roles shall include the utilization of networking skills to provide transportation services to companies in need of this essential service. The individual will report to the brokerage department in order to meet and supersede all KPIs. The starting pay is between fifteen to eighteen dollars per hour, and the position is a full time. To apply, submit your detailed resume today. The changes made The only alterations made on the original posting are that the original had too much unnecessary wording that made it too long and tedious. The one above captures the same information but in a clear and precise manner. Secondly, the original posting did not separate the roles from the duties. Ideally, the other version contains the distinctive attributes of the two parts. Finally, the initial posting is in point form making the posting lack a flow of ideas. On the contrary, the rewritten posting has a flow of words that draws the reader in to following through the posting. Essentially, this makes it easy for the one intending to apply for the job get much information necessary to them. References Mader-Clark, M. (2008). The job description handbook. Berkeley, CA: Nolo. Monster.com. Retrieved on 17 October 2012 from http://jobview.monster.com/Logistics-Brokerage-Coordinator-Job-Rancho-Santa-Margarita-CA-US-115276135.aspx Read More