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Preliminary Organizational Analysis - Essay Example

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Name: Instructor: Course: Date: Preliminary Organizational Analysis Current situation description I am currently a worker at Z police station. My task in Z police station entails that of an administrative officer. The administrative department often files reports regarding its progress quarterly and forwards them to the Ministry of Internal security for assessment…
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Preliminary Organizational Analysis
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Download file to see previous pages In regard to the production situation, the department’s performance constantly remains under the scrutiny of the strategies department plus the ministry in charge. In the last quarter performance indicator survey, the department had trouble attaining the earlier set goals and objectives plus submitting their reports. The few staff members whined of responsibilities getting distributed unfairly. In fact, some of the workers concurred toiling more than others thereby emanating in unequal work pressure distribution (Jenster & Hussey 32). Some employees in the department possessed inadequate skills plus qualifications to work there. Furthermore, all the staff possessed the same job title, but with no specific job descriptions. Moreover, they too had problems in identifying the individual who possessed the official documents relevant to their department, thereby contributing to disorganization while trying to accomplish certain tasks due to missing documents. Furthermore, coordination and harmonization among the staff became poor over time since some thought were superior to others. In addition, some repudiated orders directed to them by their fellow staff members, and only confounded to those directed to them by their seniors (Jenster & Hussey 54). ...
Since the various committees had set goals and objectives, the boss left his deputy in charge of the various initiatives to be commenced. The deputy decided to oversee the initiatives by himself and took the responsibilities of planning, follow up and supervision (Jenster & Hussey 68). Analysis of the situation The strategies department and the Ministry of Internal Security in emphasizing more on timely delivery of performance reports from the various police stations, the department received immense pressure (Jenster & Hussey 46). Accordingly, by the police boss getting involved in various committees meant he had less time to establish a detailed organizational structure for the department plus prepare job descriptions for each staff. Moreover, in having less time, meant that during the end of every quarter when the strategic department came to collect performance reports, denotes he avoided accountability. For him, as long as the administration department achieved its goals and objectives as per the performance records, meant there existed no administrative problem. In addition, by the police boss lacking a personal secretary contributed to him having less time for his department due to poor time management, leading to poor communication between the boss and the staff (Jenster & Hussey 83). In relation to the committees, by the deputy police boss taking all responsibilities in the initiatives put forth, contributed to him too becoming busy to care for the staff problems. The employees in not knowing their job descriptions resulted to a lot of confusion in the department, but the police boss could not solve it due to his tight schedule. The staff in having poor coordination and harmonization at work affected ...Download file to see next pagesRead More
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