Facility Management Paper - Speech or Presentation Example

All these must be handled in a coordinated manner either concurrently for some and/or in a procedural way for others to ensure event success and leave stakeholders and guests smiling. The context of the event in this paper involves managing a potential event to be held at an arena in Charles Town, West Virginia. The stadium has a seating capacity of 65,000 and is used as a multipurpose facility for many occasions particularly sporting ones. This time it is expected to host the 2015 NCAA Final Four.

This paper will provide information on how the event can be organized successfully in terms of planning for its management, risk management, crowd control procedures, medical emergency, and evacuation. It will also try to describe how facility negligence can be avoided to minimize risks and undesirable outcomes. 2. Event Planning Planning is the most important part of any occasion or project to be undertaken. This would generally involve developing a management plan including a program of activities to be done and timing.

In case advertising or other advance activities are to be done, these must be planned earlier than the event date and a time schedule is therefore important here. The scope of management skills required for such an event would include organizing, resourcing, creative directing, human resource management, negotiating, financial management, public representation and troubleshooting (Enock and Jacobs, 2008). 2.1 Details of the Event As an event manager, I would begin by enquiring about event time if the date in 2015 has not been decided on already.

This is important so that the timing for the NCAA final four is scheduled at a time when weather is favorable for majority of people to be in town to boost turn up and success. The venue has already been decided upon and so that may not be an event detail to deal with. 2.2 Setting up the Organizing Committee Group or team work is always an important aspect of any work management style. Here I would be concerned about who are the main stakeholders for this event including promoters, stadium facility people, and service providers among others.

A statement of roles and responsibilities would then be developed after brainstorming on the key activity areas. Managing committees effectively means recognizing why people became involved; it requires a combination of organizational skills and an understanding of the members. Skills match to roles and jobs to be done is important to achieve effective and efficient performance of the work at hand. I would promote motivation of members of the committee by appraising, recognition, instilling a sense of ownership of the process to them and encouraging networking and acquisition of new knowledge and skills by individuals.

Based on technical expertise of the members, I shall set up a number of necessary subcommittees to deal with duties of secretariat, technical, logistics, sponsorship, and publicity. 2.3 Set Clear Objectives With the committee in place, I will then guide the process