Functions of Management at Ska-Arabia Oil Company - Essay Example

Planning Planning is the first function of management that has been fundamental to the success of SKA-ARABIA. Cole (2003) observes that all the aspects of management depend on planning to a large extent. It involves conducting an analysis of the present situation of an organization, as well as its future. After this analysis, the managers set the strategies for accomplishment of the organizational goals that are based on where the management would like the organization to be in future. Planning is a continuous process through out the company’s life especially due to the fact that changes may be necessary so that an organization can cope with the dynamics of the operating environment.

In other words, planning helps Basrah managers to strategize and to develop solutions to emerging issues. It has been significant to the managers in dealing with challenges facing the business as well as the utilization of opportunities for the success of the organization. I am involved in the planning process through provision of fuel consumption forecast to the management to maintain proper level quantities of fuel at SKA-ARABIA. I am also involved in scheduling any preventative maintenance beyond our responsibilities within the Fuels Department and forwarding to the Maintenance Department of the company.

I assisted in planning the establishment and administration of a bulk fuel storage site with 660cbm in Jet A-1 and 26k in JP-8 Aviation fuel in line with stockage objectives. Bradford (2000 p 58) observes that strategic planning is the practice whereby an organization changes its course of action to accomplish upcoming objectives. The managers in SKA-ARABIA are in charge of constantly evaluating the operating environment and the internal factors that affect business through strategic planning to ensure that the organizational goals are accomplished.

This involves conducting a SWOT (Strengths Weaknesses Opportunities and Threats) analysis to ensure that the business remains on track. The analysis is conducted quarterly and recommendations implemented immediately. This flexibility in planning has maintained profitability and constant growth since the company’s inception. Organizing Organizing is the second function in which the managers prepare for implementation of the plan. This is accomplished through evaluating and allocating the available resources to facilitate the accomplishment of organizational goals.

Shen (2005) observes that without proper organization, a company may face the problem of insufficiency of resources in some departments while others may be operating with a surplus of resources. Such a situation may hamper the realization of organizational goals. Resources are significant for accomplishment of organizational goals. The organization requires diverse resources to maintain competitiveness in the market. The management of SKA-ARABIA Oil Company ensures consistency in regard to the availability of resources to avoid shortages of inputs.

These resources include assets such as premises, employees, equipment and finances among other resources that facilitate production and the organization’s competitive advantage. Through organization, managers in the company are able to establish working teams and assign tasks to the workers. Departments are assigned roles and the organizational hierarchy is distinct in the organization. I am in charge of liaison with the Ministry of Oil, local and international airports