Human Resource Database - Coursework Example

Human resource database By Student’s name Code+ course name Professor’s name University name City, State Date Human resource database Human resource department is the most important department in the organization. It is because it takes care of the workforce in the organization (Homsombat, Lei, & Fu, 2014). The workforce comprises of all the employees in the organization. The human resource department takes care of the employees rights and welfare. The department is responsible for recruiting and selecting new employees when joining the organization. The department also trains new staff until they conform to the customs of the organization. The department later on follows the performance of the employees and is consulated in case of promotions and performance of the employees. The department is also involved in the payments of the employees and also it addresses most of the queries raised by the employees. Human resource management is supposed to ensures employees are satisfied with the working conditions that they are exposed to (Whyte, Prideaux, & Sakata, 2012). All the information of the organization is stored in a database. This means that the database helps in the good management skills. Therefore, the organization must invest adequately in the putting up of the database and its management. A few department accesses the database, but they access it at different levels (Ulrich, 2013). For example, the finance department will have to access the database to check the number of employees and also the number of days they have worked in the organization. The managers also access the database for information about all the employees. The junior employees will also access the database but just to input their details. This means that the database needs to have different levels of authentication. This can be implemented through the use of the passwords that will be used to authorize various levels of access to the database (Wishart, Jewison, Guo, Wilson, Knox, Liu, & Scalbert, 2012). Virgin Australia is one of the leading airlines company in Australia (Eppig, Blake, Bult, Kadin, Richardson, & Mouse Genome Database Group, 2012). The company is planning to expand its operations so that to cater for more 50 more countries internationally. This means that the organization will have to add 500 more employees. The employees will be located in different areas of the world but will be sharing the same human resource department. In each of the countries, Virgin Australia airlines will have to establish various branches in those countries they intend to operate. Each of the branches will have they own human resource department, but they will all be sharing a common database located in Australia. The other branches will, therefore, be accessing the database online (Berman, Bowman, West, & Van Wart, 2015). The database should not be redundant, must facilitate quick retrieval of information and should be easy to operate (Jiang, Lepak, Hu, & Baer, 2012). Redundancy means that the database allows entry of the same data two or more times. It can also be used to mean duplication of the same data in two or more times. This leads to usage of the computer resources more than the required times or more than it is supposed to be used. Fast retrieval of information is necessary since it saves a lot of time. The information stored in the database should be accurate and reliable. The accuracy of the information depends on the information fed into the system and also the logic of the system. The ease of operation is also an important factor that needs to be considered. This is because the database will need to be regularly accessed during the entry of data and also when accessing the data (Lengnick-Hall, Beck, & Lengnick-Hall, 2011). For the human resource database to work effectively, one must understand the functions the database is supposed to do (Luff, Zähringer, Harms, Bleher, Prommer, & Stöhlker, 2014). The database will be used in the following activities; Recruitment and selection Training and development Career planning Performance review. The human resource department will be involved in the employment of the 500 employees into the organization. The first step of the employment is recruitment and selection (Christille, Bernagozzi, Bertolini, Calcidese, Carbognani, Cenadelli & Smart, 2013). The employees will apply for the job opportunity online through the Virgin-Australia’s website. Their information will be stored into the human resource database and will then be used to send invitations to those of them who have minimum qualifications to attend the recruitment and selection process. The database will also be to retrieve information about the training and development stages (Chhibber, 2013). This process contains the teaching materials that will be used in the training process so that to help the employees obtain the working standards of the organization. Career planning is essential for the development of individuals’ total productivity. This should be in line with the goals and objectives of the organization. It is because the employees are encouraged to increase their education in their field of work due to the increasing competence requirements. This also helps them to be more productive in their working fields. Performance review is used to evaluate the productivity of the employees. It is used to rate the employees and also to come up with rewards systems to be used in the organization. Some of rewards system that are used is the promotion of the employees. The database will be used to store this data and later retrieved when required to gauge the employees (Parise, & Vennari, 2015, April). When making the database one must also consider data sharing between different levels, across location and between functions (Luijf, Mader, Doll, Pieber, Place, Renard, & DeVries, 2013). A database that is supposed to be used in different hierarchy of the organization requires passwords for authentication process. The database for Virgin Australia will be accessed in different locations. This means that it will be advisable to have a web-based platform to access the database. On the other hand, the database will also be used to perfom different functions. For example, it will be used in the finance department and also in the human resource department. This means it must be made in a way that it accommodate changes made in different functionalities (Susaeta, Suarez, & Pin, 2013). The IT department will be consulted to ensure that the systems in the organization meet the minimum standards that are required for the database to operate (Wilson, 2014). This is the software and hardware requirements. The hardware requirements are the machines specifications that the database is supposed to accommodate. The capability of the CPU, the storage space, and the random access memory (Hamranova, Marsina, Molnar, & Okruhlica, 2014). The software such as the antivirus should not conflict with database software. This means that the IT department should ensure that the computers are well maintained. It is evident that the database is essential for the organization. The how well the structure of the database is constructed determines its operations in the organization. Most of the human resource operations depend on the capability and the accuracy of the database. Virgin Australia Airlines needs a good database to ensure that the 500 employees employed their performance is monitored well during their employment period. When making of the database one must consider its uses, the people who will be operating it and the locations of the branches using the database. Bibliography Berman, E. M., Bowman, J. S., West, J. P., & Van Wart, M. R. (2015). Human resource management in public service: Paradoxes, processes, and problems. Sage Publications. Chhibber, P. (2013). Dynastic parties Organization, finance and impact. Party Politics, 19(2), 277-295. Christille, J. M., Bernagozzi, A., Bertolini, E., Calcidese, P., Carbognani, A., Cenadelli, D., ... & Smart, R. (2013). The APACHE survey hardware and software design: Tools for an automatic search of small-size transiting exoplanets. In EPJ Web of Conferences (Vol. 47, p. 17001). EDP Sciences. Eppig, J. 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Whyte, R., Prideaux, B., & Sakata, H. (2012). The evolution of Virgin Australia for a low-cost carrier to a full-service airline: implications for the tourism industry. Advances in Hospitality and Leisure, 8, 215. Wilson, J. P. (2014). International human resource development: Learning, education and training for individuals and organisations. Development and Learning in Organizations, 28(2). Wishart, D. S., Jewison, T., Guo, A. C., Wilson, M., Knox, C., Liu, Y., ... & Scalbert, A. (2012). HMDB 3.0—the human metabolome database in 2013. Nucleic acids research, gks1065. Read More