How a Document Imaging Concept Has Evolving in Modern Civilization - Essay Example

Document Imaging Introduction Document imaging concept has become a new trend in recent days. The concept is mostly utilized in business operations. In this research paper, the objective is to demonstrate the concept of document imaging. Apart from this, the research will also highlight the history of document imaging along with its uses in modern days. Moreover, through the research it will be possible to identify the types of technology which has been used in document imaging. Simultaneously, through the study it will be possible to witness how a document imaging concept has evolving in modern civilization. Document Imaging With the advancement in science and technology, document imaging concept has become one of the most effective and essential concept, which has helped business organizations as an official communication intermediary in modern civilization. The concept of document imaging has been introduced in the business in order to minimize the physical effort of human. It has been observed that the traditional methods of storing paper and records required a higher rate of effort to manage the entire document imaging process. Moreover, it has been observed that more difficulties arise during the distributing and finding process. It can be further asserted that with the growing number of files, the difficulties in managing them also increased accompanied with significant time and effort consumption. The actual purpose of developing this document image process is to perform business operations quickly and efficiently. Similarly the imaging document concepts also help to analysis and compare several data, information and messages at a time. According to the observation, it has been identified that document imaging transforms paper documents into electronic images format, which has helped individuals and business organizations to perform their business task easily and efficiently. The document imaging process can take many forms such as document scanner, multifunction peripheral (MFP), fax machine and other scanning device among others (Hewahi et al, n.d.). History of Document Imaging Concept It has observed that during the early 21th century the concept of document imaging has been used by modern civilization in order to collect, capture, and store information, images and characters for business or individual operational purpose. During the early historic period it has been observed, that human used to architect historical matters in a hand scripted documents for their memoirs such as declaration of independence, the constitution and Bill of right among others. Thus, it can be apparently asserted that modern civilization have realized that the concept of document imaging can provide benefits to human through collecting and capturing essential information’s, images and characters safely and in an efficient manner (Cleary 2014). Use of Document Imaging The actual purpose of document imaging systems is to increase the capacity and efficiency of storage and recovery system. Through the help of document imaging process individuals and organisations can retrieved and store several records for its personnel use. On the other hand, the document imaging processes help business organisations to practice their operations more authentically and integrality. According to the observation, it has been identified that thousands of business organisations around the world operate their businesses without paper filling system. Moreover, organisations are relied on document imaging process in order to perform their business task more quickly in an efficient manner (Hewahi et al, n.d.). Moreover, it has been identified that document imaging process is a fast retrieval process through the help of this process informative files can be send one place another place within a very short period of time. On the other hand, it has been also observed that document imaging is a flexible and low cost involved process. Through the help of this document imaging process, individuals and organisations can send any information to several other users at a time. Apart from this, the document imaging processes also facilitate individuals and organisations because the process involved lower cost than that of traditional approaches (Hewahi et al, n.d.). In addition, it has been also ascertained that the imaging system can retrieve a document file by the help of a word or a phase, which is almost impossible in case of a paper documents. Moreover, it can be asserted that imaged document cannot be lost automatically. In case of an image document, it has been observed that even if it is kept in a folder or any particular place, it will remained on the same place for the future period until and unless it was moved to other location. On the other hand it can be also asserted that image document can be shared among others through the help of electronic support, and in his case the actual document will remained unchanged. However, it can be asserted that in case of paper document it is not possible anyway (Hewahi et al, n.d.). According to Hewahi Hannoush and Mohana (n.d.), imaging documents technology can ensure better security control over the sensitive documents. Thus, most of the confidential information’s and documents are often transferred from one place to another place in the imaging document format (Hewahi et al, n.d.). Apart from this, it has been also observed that document imaging is also used by human resources managers in order to maintain records of the employees. The use of document imaging by human resource managers for keeping records of employees have facilitated them with an improved technology of performance appraisal for making effective decisions. Moreover, it also helps to conduct several other events such as recruitment and selection process among others. Thus, it can be observed that most of the organisations in modern era used this image documenting process in order to analyse about their business and conduct their business operations in efficient manner. Simultaneously, organisations are also using this document imaging process in order to keep records about their customers. Thus, after evaluating all these factors it can be asserted that document imaging have widespread use across the different domains including business and non-business (Doyle 2007). Type of Technology Is Used In Document Imaging As per Kasturi et al. (2002), two categories of image document can be identified that include textual component and graphical component. In case of textual components the attributes are characters such as paragraphs, text lines, and words among others. On the contrary, in case of graphical components the attributes symbols such as size and font among others. Several technological tools and technique for instance optical character recognition and bar code use these attribute to identify an imaging document (Kasturi et al. 2002). According to Guenette (1996), bar code technology is used in document imaging process. This technology actually used to determine the error on document. Apart from this optical character recognition (OCR) are also used in document imaging process. The optical character recognition actually uses optical properties or text characters in order to recognize words or characters on a scanned document. This kind of technology eventually used in order to make the content of the document machine readable. Moreover, it has been also observed that implementing technology on document imaging has ensured several benefits in modern days. Due to the technological involvement individuals and organisations have able to access information’s faster than earlier and also able to retrieve those documents anywhere as per their need. As a result of this, it has observed that business transactions have improved and by implementing this technology organisations are able to maintain its competitive advantages in the domestic and international market place (Guenette 1996). Adding to that Enterprise Content Management (ECM) technologies are also used in order to enhance the efficiency level of document imaging process. The use of ECM technologies have enabled to capture, arrange, accumulation, reserve and deliver information and document images, which is related to business and organizational processes and it have also reduced the cost of business process. At the same time, it has also reduced the risk factor for businesses. These solutions are helping to transportation companies’ in order to address these business issues and proficiently able to maintain the work flow (Doyle 2007). Document Imaging Evolving It has been observed that during 1980’s individuals and organizations have relied type-machines and photo copy techniques in order to create imaging documents. Since then the concept of imaging document has been changed dramatically followed with the technological development. During that stage, most of the individuals and organisations have realized that through imaging document they can protect their essential information. Simultaneously, the concept of imaging document has become more associated with electronic document management technology. Individuals and organizations have utilized several tools and technique in order to develop imaging document through the help of emails, spreadsheets and word-processing among others. Apart from this, document scanner, multifunction peripheral (MFP), fax machine and other scanning devices have been also used in order to generate better quality imaging document. Moreover, advanced software has been also used to produce imaging document in modern days (Peterson 2014). From the analysis it has been observed that during the last decade, document imaging concept has gain widespread popularity and has been utilized across the different domain in order to enhance their functional ability. Mostly it has been observed that individuals and organizations have used computers in order to use email system, web tools, word processors and mark-up languages. In addition, it has been observed that along with technological advancement, advanced scanner, fax-machines and printers have been used in order to increase of the efficiency of documents imaging process (Gellerman 1997). Conclusion From the above research, it has been observed that document imaging concept has been highly depended on electronic process and it can be produced through the help of software products. According to the study, it has been also observed that imaging document concept has provided beneficiaries to the individuals as well as organisations in this modern era. Through the help of this research it has been possible to understand the concept of traditional document imaging and the technological advancement of image document. Moreover, according to the research it has been also discovered that this document imaging concept can facilitate individuals and organizations store documents for a longer period of time. The document imaging concept has also offered the users with reduced the cost for managing of large volume of documents. In addition, it can be also affirmed that document imaging concept also enhance the retrieval efficiency of a document. It can be worth to be mention that through using this concept, organizations and individuals have been able to secure their essential documents. Conclusively, it can be asserted that by utilizing this concept, organizations and individuals have increased their operational efficiency level in several fields. The role of technological advancement has also been prominent in seeking continuous improvement across the domain of document imaging process. References Cleary, B. A. (2014). Documents controlled. Quality, 53(2), 25-28. Doyle, P. (2007). Document imaging trend report transportation sector. Fujitsu, 1-7. Gellerman, S. W. (1997). How document imaging is breaking paperwork logjams. Business Horizons, 40(6), 77. Guenette, D. R. Document imaging, CD-ROM, and CD-R: A starting point. CD ROM Professional, 9(4), 32-45. Hewahi, N. M. Hannoush, M., & Mohana, S. (n.d.). Document imaging systems. Ubiquitous Computing and Communication Journal, 2(4), 24-38. Kasturi, R. O’gorman, L., & Govindaraju, V. (2002). Document image analysis: A primer. Sadhana, 27(1), 3–22. Peterson, M. (2014). Five reasons to go paperless in the 2014 tax season. Retrieved from http://www.websitemagazine.com/content/blogs/posts/archive/2014/01/17/five-reasons-to-go-paperless-this-tax-season.aspx Read More