Tendering Documents and Protocols - Essay Example

Sometimes the nearby community will have to be sought for approval in case of large projects. In our case, the staff will be informed to give their views.
Supplier Selection
The management will have to access the pre-negotiated contacts of the IT catalog or IT services.
Tendering Documents
The tendering documents will contain the following information as explained; Introduction to the tender giving a brief introduction of the tender. The tender condition will compose of the legal requirements that surround the tender. Specifications describing the services and the work to be done will be availed. Instructions to be followed by the bidders in terms of submission of documents will be sated. The tender response will compose of all the questions to be asked by the bidders and answerers by the bidder. The tender will compose of the declarations to be signed by the bidders. The certificate of non-alignment will be signed whereby the bidder will declare that he has not merged with any other bidder for the tender. Finally, there will be a draft of the proposed tender.
Tendering Protocols

The tender may be restricted, negotiated or open as per the tendering guidelines. Restricted tenders will have a pre-qualifying questionnaire (PQQ) that will cover the organization, financial details, environmental policies, technical information, health and safety policies of the bidder. The PQQ will be done before the invitation to tender (ITT) in the determination of quality and price basis.
Consideration for the Tender
Any successful bidder should avail all the required information. Moreover, he should appropriately and correctly answer all the questions. Finally, the bidder should return the needed information at the speculated time.

Fair Competition
All tender will be given the same formation with equal treatment to all. The confidentiality of all the bidders will be maintained.
Contract Award
Award of the contract will be awarded after weighing several criteria mainly experience, quality, implementation timetable, pricing schedule, tax clearance certificates, financial stability and suitability. Provided that there will be no challenges encountered, the successful; bidder will be awarded after the contact after 10 days. Unsuccessful bidders will be informed of the presence or absence of viable reasons as to why they were not considered. Thereafter, the selected bidder will sign a contract as per the tendering documents.
Contract Monitoring
The management will select a committee to oversee the project. The group will always meet with the bidder in determining the progress and the performance.

Question 4
An efficient Information Technology strategy must compose of five elements mainly: the infrastructure, applications, innovation, sourcing and investment strategy (WMC. 2010).
Infrastructure Strategy
The infrastructure strategy has three main parts mainly operating system, hardware and networks. The strategy should ensure that the organization is provided with high computing and performance power with a strong bandwidth that is achievable at the lowest cost possible (ECU. 2011, p. 1).
.Application Strategy
The application strategy deals with the usage of software in warehousing or office in support of business activities. At this level, the software may help in increase the profits whereby software such as CRM aids in customer care and sales promotion. Secondly, the software can aid in the development of an efficient business operation where software such as SAP is used in accounting and personal management.
Innovation Strategy

The innovation strategy deals with the innovation of the IT programs. During this phase, the management group eyes ahead and comes out with new ideas that if implemented can lead to innovation that if applied will lead to improved operations within the organizations. The innovation may arise from the potential problems facing the firm. From the problem, the development group can develop or create a new strategy to be applied or used in the mitigation of the problem.
Sourcing Strategy
The sourcing strategy deals with the value that will benefit the company on the application of the IT program. In this phase, one decides on whether to make or purchase the strategy for the services.
Investment Strategy
The investment strategy depends on the former four components. It ensures that IT resources will be used efficiently in a profitable mode that will satisfy all the customers besides ensuring that the staff is working at their comfort (WMC. 2010).
Key features of the IT system
Security
It should ensure that security and confidentiality are high besides not liable for any unauthorized usage.

Efficient and Reliable
The system should be of required standards and avail all the required details in a simple manner with no inconveniences (Dhillon, 2009, 166). Moreover, it should be environmentally friendly with no radiation and unnecessary noises. In addition, power consumption should be minimal.
Accurate
Cost-effective
The system should spend a reasonable cost for its infrastructure laying and up to the current standard.
The outputted data should be free from all sorts of errors to avoid losses and inconveniences
Time Conscious
The system should produce its results within short time intervals. Read More