Project Closeout - Case Study Example

Project Closing of the Introduction This present case study focuses on the closing stage of project management. The case study will be prepared from the standpoint of Building Blocks Inc’s project manager who is in charge of managing the construction of a ten-floor commercial building for ABC technology Inc. The project is set to start on January 15th and it will run for a period of two years. The study will mainly focus on various issues pertaining to the closing stage of the above-mentioned project.

Steps involved in closing the construction project of the commercial buildingIn the studies conducted by Sebastian (2007), he stated that a typical project normally follows certain stages or phases that include the initiation stage, planning and design stage, execution stage, monitoring and controlling stage, and the last stage, which is the closing stage. Under the closing stage, Phillips (2003) stated that is stage usually involves the official handing over of the project to the client and subsequent conclusion of the entire project.

Moreover, the closing stage may involve storing of related files and documentation of the lessons that have been learnt whilst undertaking the project. In the studies conducted by Sebastian (2007) it is noted that the closing stage of the construction project of the ten-floor commercial building will comprise of two phases, whereby the first phase will involve closing or concluding all activities associated with procurement and communication, which had been initiated and necessitated by the construction project.

The second phase of the closing stage is contract closure whereby all contracts that were related to the project such as transport contract and/ or catering contract, among others, are settled and closed. Additionally, from the studies conducted by Phillips (2003) it is stated that among other activities that will take place in the close out stage of the construction project will be ensuring that all the project’s goals have been achieved and then handing over the finished commercial building to ABC technology Inc.

, who are the project sponsors.The roles of the project team members and ABC technology Inc., in the close out stage The client, who is ABC technology Inc, will be required in the closing stage of the construction project to inspect the finished building and confirm that it meets their standards and initial requirements they stipulated in the construction contract. Secondly, in the closing stage the client will be required to clear all the pending payments and even pay back the guarantee bond issued out earlier by Building Blocks Inc to guarantee that they will complete the project to the required standard.

As for the project team members, they will be required at the close out stage to train the members of staff of ABC technologies on the functionalities of their newly completed ten-floor business premises.The roles of the project manager in the closeout process In the closeout process, the project manager will perform the last inspection of the newly competed building and mark out how and where the building meets specified standards and client’s special instructions or requirements. Most, importantly the project manager will write-up a report for the management of Building Blocks Inc to document on the construction project.

In addition, the project manager will state in the report the lessons he or she has learnt by managing the project and future recommendations for the company’s project managers. ReferencesPhillips, J. (2003). PMP Project Management Professional Study Guide. New York: McGraw- Hill Publishers Sebastian, N. (2007). The Definitive Guide to Project Management. (2nd Edition). London: Prentice Hall Publishers