How using Microsoft Excel helped you with this process - Essay Example

With this, we can easily find the name of the customer, the amount, the invoice number or the receipt number that corresponds to the amount that will be disbursed. Moreover, if the firm wishes to maintain a minimum cash balance, it can easily be controlled with the help of Excel. It is for the reason that with Excel, the amounts are already shown and the formula can always be fixed. So with just a simple click and simple encoding of amounts, you do not have to worry about the accuracy of the balances anymore.

Next to disbursements is the cash receipt. Likewise, it also forms part of the financial statements and it is a vital operation in the company. A firm cannot just disburse cash without getting something to replace it with. And this is where the receipts enter. Cash disbursements and cash receipts are the two important factors that make up the budgetary system. And without the balance for the both, the firm could face a huge problem. And the use of Excel in maintaining the cash receipts record is a good way to avoid this problem.

The cash being received by the firm can be entered initially on the Excel and as time passes by, the firm need not to worry about the total amount that they have received during say, a month or a week. The Excel can do that on its own. And it is really helpful especially to the bigger firms. Likewise, the ability to maintain a systematic record and to find the needed file is another advantage of using the Excel in formulating accounting records. The very essence of preparing a financial statement is to show how the firm is operating – whether it operates very well or not.

And so the check and balance scenario is commonly used in preparing the financial statements. Figures are needed to be balanced in order to finalize the financial statements. Excel can also be a tool in achieving this scenario. Mittal (2010) stated that the financial statements are collectively presented